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Intake Coordinator Jobs in Rohnert Park, CA (NOW HIRING)

Archway Recovery Services Inc

Care Coordinator

Napa, CA · On-site

$26 - $32/hr

The role encompasses individual counseling, group facilitation, intake and discharge procedures, and interdisciplinary care coordination. This position ensures all services are delivered in alignment ...

Archway Recovery Services

Care Coordinator

Napa, CA · On-site

$21.75 - $29.50/hr

The role encompasses individual counseling, group facilitation, intake and discharge procedures, and interdisciplinary care coordination. This position ensures all services are delivered in alignment ...

ARCHWAY RECOVERY SERVICES INC

Care Coordinator

Napa, CA · On-site

$25 - $33.75/hr

The role encompasses individual counseling, group facilitation, intake and discharge procedures, and interdisciplinary care coordination. This position ensures all services are delivered in alignment ...

Archway Recovery Services Inc

Care Coordinator

Napa, CA · On-site

$26 - $32/hr

The role encompasses individual counseling, group facilitation, intake and discharge procedures, and interdisciplinary care coordination. This position ensures all services are delivered in alignment ...

Vital Energy

Sales Coordinator

Sebastopol, CA · On-site

$20.75 - $28.50/hr

SALES COORDINATOR Vital Energy is seeking a highly organized, customer-focused Sales Coordinator to ... Respond to incoming leads and complete initial customer intake and qualification. * Schedule ...

A Partner In Caring

Be Seen First

Care Coordinator- In Home Care

Napa, CA · On-site

$25 - $30/hr

... with client intake, care preparations, and onboarding as needed. * Serve as the primary field ... coordination experience strongly preferred). * Proven capability in managing care logistics ...

IVX Health

Front Desk Coordinator

Santa Rosa, CA · On-site

$17.75 - $23/hr

FT Front Desk Coordinator | North Bay Area Market Location(s): Santa Rosa Infusion Center ... Strong understanding of insurance verification, billing basics, and the patient intake process

The GEO Group

EM Site Coordinator

Santa Rosa, CA · On-site

$24.50/hr

The Site Coordinator completes the initial intake process with participants, including the preparation of all paperwork and data entry into required systems. * Conducts program orientation meetings ...

The GEO Group

EM Site Coordinator

Santa Rosa, CA · On-site

$24.50/hr

The Site Coordinator completes the initial intake process with participants, including the preparation of all paperwork and data entry into required systems. * Conducts program orientation meetings ...

Pacs

Admissions Coordinator

Santa Rosa, CA

$25 - $27/hr

... intake process. Coordinates with Director of Nursing and/or Case Manager to assure appropriateness of facility admissions. Maintains and communicates accurate record of bed availability Works to ...

New

IVX Health

Front Desk Coordinator

Santa Rosa, CA · On-site

$27 - $29.70/hr

Front Desk Coordinator Santa Rosa, California, United States FT Front Desk Coordinator | North Bay ... Strong understanding of insurance verification, billing basics, and the patient intake process

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Intake Coordinator information

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How much do intake coordinator jobs pay per hour?

As of Aug 29, 2026, the average hourly pay for intake coordinator in Rohnert Park, CA is $23.52, according to ZipRecruiter salary data. Most workers in this role earn between $19.18 and $26.11 per hour, depending on experience, location, and employer.

What does an intake coordinator do?

An intake coordinator manages the registration process of patients or clients as they enter a health care facility for medical services. Your responsibilities as an intake coordinator include gathering patient records, taking medical histories, and obtaining any insurance information from the patient. Qualifications for this job include a high school diploma or GED certificate, computer skills, attention to detail, and previous administrative job experience. Some employers may require you to obtain a bachelor’s degree depending on the duties of the position.

What does an intake coordinator do?

An Intake Coordinator is responsible for managing the initial process of admitting clients or patients into a healthcare or social services facility. They gather and verify necessary information, complete required paperwork, and assess the needs of new clients to ensure they are directed to the appropriate services or departments. Intake Coordinators serve as the first point of contact, often providing information, answering questions, and facilitating communication between clients, families, and staff. Their role is crucial in ensuring a smooth and efficient intake process, contributing to overall client satisfaction and care.

What are the key skills and qualifications needed to thrive as an intake coordinator, and why are they important?

To thrive as an Intake Coordinator, you need strong organizational skills, attention to detail, and a background in healthcare administration or social services, often with an associate’s or bachelor’s degree. Familiarity with electronic health record (EHR) systems, scheduling software, and insurance verification tools is typically required. Excellent communication, empathy, and problem-solving abilities help Intake Coordinators effectively interact with patients and staff. These skills are crucial for ensuring accurate patient intake, efficient workflow, and a positive experience for both clients and the organization.

What are the main challenges intake coordinators face when managing high volumes of client referrals?

Intake Coordinators often encounter challenges related to efficiently processing a large number of client referrals while ensuring accuracy and compassion. Balancing administrative duties, timely communication, and thorough documentation can be demanding, particularly during peak periods. Successful coordinators develop strong organizational skills and leverage technology to track cases, prioritize urgent requests, and maintain clear communication with clients and interdisciplinary teams. This role requires adaptability and attention to detail to ensure clients receive appropriate and timely services.

What is the difference between an intake coordinator and a case manager?

An intake coordinator is responsible for initial client assessments, gathering information, and scheduling services, often working at the start of a client’s engagement. A case manager oversees ongoing client needs, coordinates services, and monitors progress throughout the case, requiring strong organizational and communication skills.
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Intake Coordinator jobs near you
Infographic showing various Intake Coordinator job openings in Rohnert Park, CA as of August 2026, with employment types broken down into 82% Full Time, 12% Part Time, and 6% Summer. Highlights an 100% In-person job distribution, with an average salary of $48,917 per year, or $23.5 per hour.

Care Coordinator

Napa, CA • On-site

Archway Recovery Services Inc
See more jobs at Archway Recovery Services Incexternal

$26 - $32/hr

Full-time

Posted 25 days ago

Job description

Description:

Status: Non-Exempt

Department: Outpatient or Residential Clinical Services 

Direct Supervisor: Clinical Manager at designated Treatment Facility


Job Summary

The Integrated Care Practitioner provides direct clinical services to individuals participating in substance use treatment programs. The role encompasses individual counseling, group facilitation, intake and discharge procedures, and interdisciplinary care coordination. This position ensures all services are delivered in alignment with Medi-Cal, DHCS, and organizational standards for documentation, compliance, and client-centered care.


Schedule:

Monday: 8:30am - 5pm

Tuesday: 8:30am - 5pm

Wednesday: 8:30am - 5pm

Thursday: 8:30am - 5pm

Friday: 8:30am - 5pm

Saturday: OFF

Sunday: OFF


Essential Functions

  • Conduct individual counseling sessions addressing substance use, mental health, recovery planning, relapse prevention, and motivational engagement.
  • Build and sustain therapeutic rapport while maintaining professional and ethical boundaries.
  • Facilitate or co-facilitate structured therapeutic and psychoeducational group sessions using approved evidence-based curricula.
  • Apply evidence-based practices, including Motivational Interviewing (MI), Cognitive Behavioral Therapy (CBT), and Trauma-Informed Care (TIC), in individual and group services.
  • Screen clients for admission criteria, complete intake forms, obtain consents, and follow ARS intake procedures including insurance verification, UA collection, and eligibility review.
  • Conduct clinical and case management assessments, maintain accurate and timely documentation for admission, progress, and discharge, ensuring files are audit-ready.
  • Prepare clients for discharge, coordinate aftercare support, link to community resources, and document discharge summaries according to operational and regulatory requirements.
  • Maintain regular client meetings to assess ongoing needs, provide advocacy, and support life skills, employment readiness, housing, financial literacy, and health access.
  • Collaborate with residential and outpatient teams, external providers, probation/parole partners, and family supports to ensure integrated, individualized care planning.
  • Lead or participate in case conferences and multidisciplinary team meetings to support client care and continuity of services.
  • Serve as an outreach liaison to engage individuals in recovery or reentry initiatives and build community resources.
  • Document progress notes, assessments, treatment plans, and discharge summaries according to ARS, Medi-Cal, and DHCS standards; submit client data into ARMS or other systems regularly.
  • Participate in internal quality assurance reviews and implement corrective actions as directed.
  • Attend mandatory training, supervision, and team meetings; stay informed on clinical best practices and regulatory changes.
  • Mentor interns or early-stage practitioners and contribute to program development and continuous improvement.


Requirements:

Knowledge, Skills, & Experience

  • Ability to obtain and maintain CDCR clearance.
  • A valid identification card. 
  • Able to lift 51 lbs.
  • CPR Certification, First Aid Certification, and current negative Tuberculosis test.
  • RADT/SUDRC - CADC/SUDCC I, II, III license to provide AOD services
  • In SUD or graduated from accredited SUD Studies program
  • 1 - 3+ years experience working in behavioral health
  • NPI number
  • ASAM Certified or ability to become ASAM Certified