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Intake Coordinator Jobs in Butler, PA (NOW HIRING)

Gateway Rehab

Clinical Intake Coordinator

Aliquippa, PA · On-site

$16.75 - $22.75/hr

Gateway Rehab is searching for a home-based Clinical Intake Coordinator who is responsible for pre-admission level of care assessment and case management of patients. This position is remote, but the ...

Davis Archway Defunct

Admissions Coordinator

Emlenton, PA · On-site

$50K - $60K/yr

The Admissions Coordinator will play a crucial role in managing the intake process for new residents, ensuring a smooth transition into our facility, and providing essential support to residents.

New

Davis Archway

Admissions Coordinator

Emlenton, PA · On-site

$50K - $60K/yr

The Admissions Coordinator will play a crucial role in managing the intake process for new residents, ensuring a smooth transition into our facility, and providing essential support to residents.

Sechler Law Firm, LLC

Intake Specialist

Warrendale, PA · On-site

$21 - $23/hr

This phone-heavy role involves handling a high volume of inbound and outbound calls, gathering key information, and guiding potential clients through the intake process with empathy and ...

Sechler Law Firm

Intake Specialist

Warrendale, PA · On-site

$17.25 - $23/hr

This phone-heavy role involves handling a high volume of inbound and outbound calls, gathering key information, and guiding potential clients through the intake process with empathy and ...

Sechler Law Firm

Intake Specialist

Warrendale, PA · On-site

$23/hr

Guide clients through the intake process , collecting essential personal and legal information accurately and confidentially. * Listen actively and compassionately to understand each client's unique ...

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Intake Coordinator information

See Butler, PA salary details

$10

$19

$28

How much do intake coordinator jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for intake coordinator in Butler, PA is $19.14, according to ZipRecruiter salary data. Most workers in this role earn between $15.62 and $21.25 per hour, depending on experience, location, and employer.

What does an intake coordinator do?

An intake coordinator manages the registration process of patients or clients as they enter a health care facility for medical services. Your responsibilities as an intake coordinator include gathering patient records, taking medical histories, and obtaining any insurance information from the patient. Qualifications for this job include a high school diploma or GED certificate, computer skills, attention to detail, and previous administrative job experience. Some employers may require you to obtain a bachelor’s degree depending on the duties of the position.

What does an intake coordinator do?

An Intake Coordinator is responsible for managing the initial process of admitting clients or patients into a healthcare or social services facility. They gather and verify necessary information, complete required paperwork, and assess the needs of new clients to ensure they are directed to the appropriate services or departments. Intake Coordinators serve as the first point of contact, often providing information, answering questions, and facilitating communication between clients, families, and staff. Their role is crucial in ensuring a smooth and efficient intake process, contributing to overall client satisfaction and care.

What are the key skills and qualifications needed to thrive as an intake coordinator, and why are they important?

To thrive as an Intake Coordinator, you need strong organizational skills, attention to detail, and a background in healthcare administration or social services, often with an associate’s or bachelor’s degree. Familiarity with electronic health record (EHR) systems, scheduling software, and insurance verification tools is typically required. Excellent communication, empathy, and problem-solving abilities help Intake Coordinators effectively interact with patients and staff. These skills are crucial for ensuring accurate patient intake, efficient workflow, and a positive experience for both clients and the organization.

What are the main challenges intake coordinators face when managing high volumes of client referrals?

Intake Coordinators often encounter challenges related to efficiently processing a large number of client referrals while ensuring accuracy and compassion. Balancing administrative duties, timely communication, and thorough documentation can be demanding, particularly during peak periods. Successful coordinators develop strong organizational skills and leverage technology to track cases, prioritize urgent requests, and maintain clear communication with clients and interdisciplinary teams. This role requires adaptability and attention to detail to ensure clients receive appropriate and timely services.

What is the difference between an intake coordinator and a case manager?

An intake coordinator is responsible for initial client assessments, gathering information, and scheduling services, often working at the start of a client’s engagement. A case manager oversees ongoing client needs, coordinates services, and monitors progress throughout the case, requiring strong organizational and communication skills.
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The most popular types of Intake jobs in Butler, PA are:

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What cities near Butler, PA are hiring for Intake Coordinator jobs?

Cities near Butler, PA with the most Intake Coordinator job openings:

Intake Coordinator jobs near you
Infographic showing various Intake Coordinator job openings in Butler, PA as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution, with an average salary of $39,811 per year, or $19.1 per hour.

Clinical Intake Coordinator

Gateway Rehabilitation Center

Aliquippa, PA • On-site

$16.75 - $22.75/hr

Full-time

Re-posted 17 days ago

Job description

Description:

ATTENTION! $5,000 SIGN-ON BONUS!


Gateway Rehab is searching for a home-based Clinical Intake Coordinator who is responsible for pre-admission level of care assessment and case management of patients. This position is remote, but the ideal candidate must live in the Pittsburgh, PA region. This position receives infrequent supervision and instruction. Available shifts are 5 days 8 hours OR 4 days 10 hours with some evenings and weekends.


Responsibilities

  • Acts as an initial point of contact to potential patients and referral sources. 
  • Offers support to family members, potential patients and referral sources. 
  • Completes clinical assessments to help determine level of care based on ASAM criteria. 
  • Uses motivational interviewing skills to further complete evaluation. 
  • Consults with management as needed to determine medical and/or psychiatric appropriateness. 
  • Uses DSM-5 guidelines for diagnostic criteria. 
  • Coordinates admissions to inpatient treatment between various locations by communicating with multiple departments. 
  • Coordinates transfers from satellite sites and/or other facilities (such as hospitals, jails, and other D&A providers). 
  • Schedules outpatient evaluations as needed. 
  • Completes initial inpatient precertification requests with funding sources and ensures all needed documentation is complete. 
  • Completes peer to peer reviews as needed.
  • Acts as a liaison with UR staff and enters authorization information into patient database. 
  • Acts as a resource to staff regarding county funded, managed care, and commercial insurance procedures.
  • Responds to and provides case management services to referral sources. 

Knowledge, Skills, and Abilities

  • Computer proficiency with working knowledge of Word, Excel, and use of e-mail.
  • Excellent verbal and written communication skills and organizational skills.
  • Familiarity with drug and alcohol/mental health treatment and/or managed care processes required.
  • General understanding of ASAM criteria.  
  • Ability to multi-task 
  • Excellent time management skills.  



Requirements:
  • Bachelor’s Degree, Master's Degree preferred.  
  • Experience conducting assessments and evaluations.

Additional Requirements:

  • Pass PA Criminal Background Check.
  • Obtain Child Abuse and FBI Fingerprinting Clearances. 
  • Pass Drug Screen. 
  • 2 Step TB Test.

Work Conditions

  • Evenings and weekends as needed
  • Home-based
  • Minimal physical demands
  • Significant mental demands include those associated with working with patients with addictive disorders and managing multiple tasks.

Gateway Rehab is an Equal Opportunity Employer committed to diversity, equity, inclusion, and belonging. We value diverse voices and lived experiences that strengthen our mission and impact.