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Insurance Virtual Assistant Jobs in Gainesville, FL

Lone Star Careers

Remote Sales Rep

Gainesville, FL · Remote

$69K - $150K/yr

Remote Insurance Representative | Flexible Schedule | Commission Only This position offers flexible ... schedule virtual meetings with clients * Present benefit programs and assist clients with ...

Lone Star Careers

Business Development

Gainesville, FL · Remote

$69K - $150K/yr

Remote Insurance Representative | Flexible Schedule | Commission Only This position offers flexible ... schedule virtual meetings with clients * Present benefit programs and assist clients with ...

Empire State Careers

Remote Sales Rep

Gainesville, FL · Remote

$69K - $150K/yr

Remote Insurance Representative | Flexible Schedule | Commission-Based This position offers ... schedule virtual meetings with clients * Present benefit programs and assist clients with ...

Solomon Page

Travel MRI Tech

Gainesville, FL · On-site

MRI Technologists will assist radiologists with patient procedures and respond to physician ... ReviveHealth Virtual Care: Available immediately. Receive free, 100% company paid, virtual care ...

Solomon Page

Travel MRI Tech

Gainesville, FL · On-site

MRI Technologists will assist radiologists with patient procedures and respond to physician ... ReviveHealth Virtual Care: Available immediately. Receive free, 100% company paid, virtual care ...

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All JobsInsurance JobsInsurance Virtual Assistant JobsInsurance Virtual Assistant Jobs in Gainesville, FL

Insurance Virtual Assistant information

See Gainesville, FL salary details

$10

$22

$30

How much do insurance virtual assistant jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for insurance virtual assistant in Gainesville, FL is $22.10, according to ZipRecruiter salary data. Most workers in this role earn between $18.51 and $24.81 per hour, depending on experience, location, and employer.

What is an insurance virtual assistant?

Insurance Virtual Assistants are remote professionals who support insurance agencies or agents with administrative, customer service, and clerical tasks. Their duties can include managing emails, scheduling appointments, handling data entry, assisting with claims processing, and maintaining client records. By taking over routine tasks, they help insurance professionals focus on sales and client relations, boosting efficiency and productivity. Many insurance companies hire virtual assistants to provide flexible, cost-effective support without needing in-office staff.

What are the main responsibilities of an insurance virtual assistant on a typical workday?

An Insurance Virtual Assistant typically manages tasks such as responding to client inquiries, processing insurance applications, scheduling appointments, preparing policy documents, and maintaining client records. They often support insurance agents or brokers by handling administrative duties, following up on leads, and ensuring all paperwork is accurate and compliant. Collaboration is mostly remote, so strong communication skills and the ability to work independently are essential. Additionally, adapting to various software platforms used in the insurance industry is a common part of the role.

What are the key skills and qualifications needed to thrive as an insurance virtual assistant, and why are they important?

To thrive as an Insurance Virtual Assistant, you need a solid understanding of insurance processes, strong organizational skills, and prior administrative or customer service experience. Familiarity with CRM software, insurance management platforms, and office productivity tools is typically required. Excellent communication, attention to detail, and the ability to multitask remotely are standout soft skills. These competencies ensure efficient client support, accurate documentation, and smooth workflow management in a virtual insurance environment.

What is the difference between Insurance Virtual Assistant vs Insurance Customer Service Representative?

AspectInsurance Virtual AssistantInsurance Customer Service Representative
CredentialsBasic administrative skills, familiarity with insurance terminologyCustomer service skills, insurance knowledge, sometimes licensing
Work EnvironmentRemote, freelance or contract basisOffice or call center, in-person or remote
Employer & Industry UsageInsurance agencies, brokers, online platformsInsurance companies, agencies, customer support centers
Common Search & Comparison IntentAdministrative support, virtual assistance rolesCustomer support, claims handling, policy inquiries

While both roles support the insurance industry, an Insurance Virtual Assistant primarily handles administrative tasks remotely, whereas an Insurance Customer Service Representative interacts directly with clients, often in a call center or office setting. The virtual assistant role offers flexibility and focuses on administrative efficiency, while the customer service role emphasizes direct client communication and support.

What are popular job titles related to Insurance Virtual Assistant jobs in Gainesville, FL?

For Insurance Virtual Assistant jobs in Gainesville, FL, the most frequently searched job titles are:

What job categories do people searching Insurance Virtual Assistant jobs in Gainesville, FL look for?

The top searched job categories for Insurance Virtual Assistant jobs in Gainesville, FL are:

What cities near Gainesville, FL are hiring for Insurance Virtual Assistant jobs?

Cities near Gainesville, FL with the most Insurance Virtual Assistant job openings:

Insurance Virtual Assistant jobs near you
Infographic showing various Insurance Virtual Assistant job openings in Gainesville, FL as of August 2026, with employment types broken down into 77% Full Time, 16% Part Time, and 7% Contract. Highlights an 84% In-person, and 16% Remote job distribution, with an average salary of $45,978 per year, or $22.1 per hour.

Psychiatric Office Assistant Internship/Outpatient Clinic (Certification Program)/Gainesville

Harmony United Psychiatric Care

Gainesville, FL • On-site

Other

Re-posted 27 days ago

Key responsibilities

  • Learn and perform front desk duties including patient check-in/check-out, appointment scheduling, and managing patient flow.

  • Gain practical experience with Electronic Health Record (EHR) systems and basic medical terminology.

  • Receive supervision and feedback while developing skills related to psychiatric services, confidentiality, and healthcare operations.

Job description

Company: Harmony United Psychiatric Care
Job Title: Psychiatric Office Assistant Internship/Outpatient Clinic (Certification Program)
Program Duration: 3 to 6 months (600 hours total)
Schedule: Flexible, minimum 20 hrs/week with 10 hrs/day (Full office day)
Location: Gainesville
About Us
Harmony United Psychiatric Care is part of Harmony United Healthcare LLC. We are a network of outpatient mental health clinics. We provide comprehensive, full-service outpatient mental health services in Florida through in-person and virtual visits through a secure online telehealth platform. Our services include Psychiatric/Psychological Evaluations, Medication Management, Psychotherapy & Counseling, and Neuropsychological Testing Services. Our team of mental health professionals includes psychiatrists, clinical psychologists/neuropsychologists, board-certified psychiatric nurse practitioners, certified physician assistants, and licensed therapists. We care for adults, adolescents, and children aged five and above. Each patient is treated with compassion and respect at Harmony United Psychiatric Care.  We strive to provide the best treatment possible through individualized care for patients' needs.
About the Program
The Psychiatric Office Assistant Internship Program is designed for individuals seeking to transition into healthcare careers or entry-level candidates without prior medical experience. This hands-on program offers foundational exposure to medical office operations, particularly within behavioral and mental health settings.
Participants will gain practical skills, industry knowledge, and mentorship, enhancing their resumes and employability in the healthcare field. After successfully completing the program, you will receive a Certificate of Completion stating the hours served and skills learned, which can be included in your resume as an experience.
Voluntary, Unpaid Internship Program
This internship is a voluntary and unpaid position. Participants will not receive financial compensation or wages for their time during the internship. However, they will gain valuable, hands-on experience and training in a professional mental health care environment.
There are no fees charged by Harmony United Psychiatric Care  for this internship program. All training and mentorship are provided at no cost to the intern.
Eligibility Criteria
  • Individuals aged 18 or above
  • Must be a High School graduate
  • No prior healthcare or office experience required
  • Able to commit a consistent schedule
  • Must pass a basic screening ( e.g. background check)
  • Motivated to gain healthcare experience for career development

Program Schedule
  • Week 1 – Orientation and HIPAA/confidentiality training
  • Week 2 to 4 – Front desk observation and shadowing
  • After week 4 – Supervised hands-on practice in  Psychiatric Out-Patient office tasks

Key Responsibilities and Training Offered
Under the supervision, you will learn and perform:
  • Professional phone etiquette and patient scheduling
  • Electronic Health Record (EHR) basics using MEDENT
  • Patient check-in/check-out procedures
  • Managing patient flow and waiting area
  • Professionalism, discretion, and confidentiality in healthcare
  • Appointment scheduling and front desk duties including faxing, copying and filing
  • Basics of psychiatric services offered
  • General medical terminology
  • Introduction to insurance billing and coding
  • HIPAA compliance and patient privacy
  • And other responsibilities pertinent to the operation of the clinic.

Supervision and Support
  • Assigned supervisor
  • Weekly feedback and progress check-ins
  • Real-time guidance and corrections
  • Structured training checklist to track learning milestones
  • Observation periods prior to independent work
Advantages
Upon successful completion, participants will receive
  • Certificate of completion detailing hours and skills acquired
  • Reference letter for employment or further education
  • Experience to include on professional resumes

Eligibility to complete the Program
To be eligible for completion of program and receiving Certificate of Completion, participants must successfully complete a minimum of 600 hours of internship with us. This ensures sufficient hands-on experience and mastery of the core skills outlined in the program.
Drug-free policy:
Harmony United Psychiatric Care enforces a comprehensive drug-free workplace policy to ensure the safety and security of our employees and visitors. We prohibit the use of illegal drugs and the unauthorized use of controlled substances on company premises or during work hours. To ensure compliance, we conduct pre-joining drug screening and random drug testing. Violations of this policy will lead to disciplinary action, including termination of internship. By applying for an internship with us, candidates acknowledge their understanding of these terms and willingness to abide by our drug policy. 
 

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