Insurance Executive Assistant Jobs in Paramus, NJ

Edrington's vision is to give more by crafting exceptional ultra-premium spirit brands. The Macallan is our central focus, supported by Highland Park and The Glenrothes in the single malt category. Our portfolio is completed with Brugal premium rum from the Dominican Republic. Edrington also has a strategic partnership with No.3 London Dry Gin. 

Our principal shareholder is a charitable trust, so we were built to make a world of difference. Discover a place where values define our culture. The home of exceptional brands, where people and teams thrive.

• $80,000 - $100,000 + Annual Bonus
• 25 days of Vacation Time - including Holiday Break from December 25th through 31st
• Sick Leave Days and Company Holidays  
• Health Insurance with Premiums fully paid by Edrington for Employees and Dependents  
• Save for retirement and invest in your future - 401(k) Retirement Plan with Company Match  
• Additional benefits include Life Insurance and Disability Plans, Pre-Tax Benefits, Fitness Reimbursement Program & Tuition Reimbursement Program  
• 24/7 support for you and your loved ones to counselling, life coaching and information on financial, mental, and physical wellbeing 
• Embrace work-life harmony with hybrid working, 26 weeks' paid maternity, paternity and adoption leave, and up to five paid carers leave days a year 
• Experience our exceptional brands with a generous annual product allowance and through Company Events

We are seeking a highly organized and proactive Executive Assistant to provide seamless support to three senior roles within the Executive Leadership Team, including the RMD/CEO. This dynamic role will require you to manage conflicting priorities and schedules, communications and key business activities to maximize leadership effectiveness and operational efficiency.  You need to be able to anticipate needs before they arise, think critically and be solution oriented in a fast-paced environment. Excellent communication, interpersonal and collaboration skills are essential for this role due to interactions with colleagues across all levels of the organization both in the Americas, the UK as well as external stakeholders. This role is primarily office-based. 

Key Responsibilities

• Manage complex calendars, scheduling and meeting coordination.
• Organise executive travel, accommodation and logistics, including handling changes and disruptions.
• Process expenses accurately and on time.
• Coordinate Executive Leadership Team and other leadership meetings, including agendas, materials, logistics, catering and follow-up actions.
• Prioritise and manage incoming communications on behalf of executives.
• Prepare presentations, reports, correspondence and briefing materials.
• Build effective relationships with internal and external stakeholders.
• Support office operations, including meeting rooms, catering, visitor management and technical setup.
• Partner with Executive Assistants and Office teams to deliver leadership events, town halls and key meetings.
• Track actions, deadlines and priorities to support delivery of business objectives.
• Represent the Executive team professionally and maintain a strong office presence to support business needs.

Finance & Legal Support

• Manage invoice processing, coding and submission, ensuring timely reconciliation and budget alignment.
• Support governance, compliance and operational activities.
• Assist with licensing, regulatory filings and product registrations.
• Coordinate finance and legal meetings, including agendas, travel, accommodation, catering and visiting guests.

We're looking for someone who combines exceptional organisation with a proactive, solutions-focused approach:

• Bachelor's or master's degree, or qualified by experience.
• Experience in an Executive Assistant capacity, commensurate to this level of role.
• Advanced proficiency in MS office; AI experience welcomed.
• Strong communication and interpersonal skills, with the ability to work effectively with a diverse range of stakeholders.
• Independent thinker, self-motivated and proactively solution-focused. Flexible, adapts to change quickly and easily.
• Superior organization skills and attention to detail; rely on checklists, time-blocking, and understanding the importance of implementing systematic processes.
• A strong team player with a positive can-do mindset; dynamic and energetic professional.
• Working knowledge of SAP and Concur advantageous.
• Highly accountable and someone who values integrity and consistency.
• Ability to work with highly sensitive information, and maintain confidentiality.
• Occasional travel required which may include evenings/ weekend.
• Eligible to work in the US.
• At least 21 years of age.

We've put together some criteria that we think is important for this role, but don't worry if your experience and expertise isn't an exact match. If you feel that you can add value to our role and to Edrington more broadly, we would welcome your application and be eager to learn more about you. 

Closing date: 20th August 2026

We're proud of our inclusive culture - where unique experiences, ideas and perspectives are celebrated. We want everyone to feel respected and empowered to contribute to our success.

Get involved. From colleague networks like Balance, Pride and Kick-Start to inclusion allies and DE&I champions, we encourage our people to be curious, get involved and help us make change happen.

#LI-Onsite