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Insurance Coordinator Jobs in Rutherford, NJ (NOW HIRING)

Combined Insurance

Agency Sales Coordinator

New York, NY

$20.50 - $28.25/hr

Work for CombinedCombined Insurance, a CHUBB company and leader in the voluntary benefits industry, is seeking talented Agency Coordinators to help us build on our recent exciting growth. The ideal ...

mac

Insurance Specialist

New York, NY

$75K - $85K/yr

Support coordination and tracking of insurance policies, endorsements, and renewals across MAC/MGCs. * Assist in the preparation and follow-up of annual insurance renewals, including gathering ...

Marubeni America

Insurance Specialist

Manhattan, NY · On-site

$75K - $85K/yr

Support coordination and tracking of insurance policies, endorsements, and renewals across MAC/MGCs. * Assist in the preparation and follow-up of annual insurance renewals, including gathering ...

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All JobsInsurance JobsInsurance Coordinator JobsInsurance Coordinator Jobs in Rutherford, NJ

Insurance Coordinator information

See Rutherford, NJ salary details

$13

$25

$40

How much do insurance coordinator jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for insurance coordinator in Rutherford, NJ is $25.27, according to ZipRecruiter salary data. Most workers in this role earn between $19.13 and $30.87 per hour, depending on experience, location, and employer.

What is an insurance coordinator?

An insurance coordinator typically works in the health care industry and helps to determine what insurance benefits are available to patients. As an insurance coordinator, you confirm coverage with the insurance company, review benefits with patients, and submit claims for payment. There are no formal education requirements to pursue a career as an insurance coordinator, but many have an associate degree in business or a related field. Additional qualifications include knowledge of insurance claims, customer service experience, and strong organizational skills. Insurance coordinators often work for medical and dental offices, hospitals or other healthcare facilities, and insurance companies.

What does an insurance coordinator do?

An Insurance Coordinator is responsible for managing and processing insurance claims and coverage for organizations or clients. They ensure that all insurance documentation is accurate and up-to-date, communicate with insurance companies, and assist clients or employees with questions related to coverage and claims. Insurance Coordinators also help resolve issues related to denied claims and verify insurance eligibility. Their role is crucial in ensuring smooth and compliant insurance operations within a business or healthcare setting.

What are the key skills and qualifications needed to thrive as an insurance coordinator, and why are they important?

To thrive as an Insurance Coordinator, you need a thorough understanding of insurance policies, claims processing, and healthcare or business administration, often supported by relevant experience or a degree. Familiarity with claims management software, EHR systems, and knowledge of regulatory compliance are typically required, along with certifications such as Certified Insurance Service Representative (CISR) being advantageous. Strong organizational skills, attention to detail, and effective communication are vital soft skills for managing complex documentation and collaborating with clients and providers. These abilities ensure accurate claims processing, minimize errors, and support efficient coordination between all parties involved.

What are some common challenges insurance coordinators face when managing multiple claims and how can they be addressed?

Insurance Coordinators often juggle multiple claims simultaneously, which can lead to challenges in staying organized and ensuring timely follow-ups. To address this, many coordinators use detailed tracking systems and prioritize tasks based on claim urgency and deadlines. Clear communication with clients, insurance companies, and healthcare providers is also essential to avoid miscommunications and delays. Regular training on regulatory updates and process improvements can further help Insurance Coordinators manage their workload efficiently.

What is the difference between Insurance Coordinator vs Insurance Agent?

AspectInsurance CoordinatorInsurance Agent
CredentialsMay require insurance licensing, certifications in insurance administrationRequires state licensing, insurance license
Work EnvironmentOffice-based, administrative setting within insurance companies or healthcare organizationsSales environment, interacting directly with clients and prospects
Employer & IndustryInsurance companies, healthcare providers, brokersInsurance agencies, independent agencies, brokerages
Primary FocusManaging insurance policies, processing claims, administrative tasksSelling insurance policies, client acquisition, policy advising

While both roles involve insurance, Insurance Coordinators focus on administrative tasks and policy management within organizations, whereas Insurance Agents primarily sell policies and build client relationships. Understanding these differences helps job seekers identify the right career path in the insurance industry.

More about Insurance Coordinator jobs

What are the most commonly searched types of Insurance jobs in Rutherford, NJ?

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For Insurance Coordinator jobs in Rutherford, NJ, the most frequently searched job titles are:

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Cities near Rutherford, NJ with the most Insurance Coordinator job openings:

Insurance Coordinator jobs near you
Infographic showing various Insurance Coordinator job openings in Rutherford, NJ as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 19% Part Time, and 5% Contract. Highlights an 87% Physical, 3% Hybrid, and 10% Remote job distribution, with an average salary of $52,571 per year, or $25.3 per hour.

Temporary Patient Services Coordinator/Front Desk

IVIRMA Global

Basking Ridge, NJ • On-site

$16.75 - $22.25/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 14 days ago

Job description

Temporary Front Desk/Patient Services Coordinator
Join the IVIRMA North America network and become the welcoming face of RMA Basking Ridge in NJ growing fertility practice. As a Front Desk/Patient Services Coordinator, you will play a key role in creating a positive patient experience by greeting patients, coordinating appointments, supporting care teams, and ensuring smooth daily office operations. This position is ideal for a customer-focused professional who thrives in a fast-paced healthcare environment and enjoys building meaningful connections with patients. This is a temporary full-time opportunity, Monday through Friday from 5:30am-1:30pm with rotating weekends and holidays while helping patients navigate every step of their fertility journey with compassion and professionalism. This position is slated to last until the end of November.
Job Purpose: The Front Desk/Patient Services Coordinator serves as the first point of contact for patients and visitors, providing a welcoming and supportive environment while ensuring efficient clinic operations. This role is responsible for managing patient check-in, verifying documentation, coordinating communication, and supporting the care team to deliver high-quality reproductive health services. The ideal candidate is compassionate, detail-oriented, and thrives in a fast-paced, patient-centered environment.
Essential Functions and Accountabilities:
Patient Reception & Support
  • Greet all incoming patients and visitors with professionalism and empathy.
  • Update patient files and guide patients through their visit according to provider appointment templates.
  • Anticipate patient needs and anxieties, providing reassurance and clear communication.
  • Assess scheduling conflicts and recommend solutions to optimize patient flow.
Financial & Insurance Coordination
  • Collect patient payments and copays as required.
  • Collaborate with the Finance team to ensure accurate and up-to-date insurance information.
  • Verify patient demographic and insurance details for accuracy.
Medical Records & Communication
  • Send, receive, and scan medical records using fax, electronic communication, and Carelink portal.
  • Respond to patient emails and portal messages, escalating to appropriate teams when necessary.
  • Send patient balances, statements, and respond to scheduling and general inquiries.
  • Answer phones, return voicemails in a timely manner in accordance with office policies. Perform daily appointment confirmation calls.
  • Maintain patient handouts and supplies including but not limited to education/informational materials, semen analysis kits, graduation bags, coffee bar supplies and report office supply needs to supervisor.
  • Support Clinical Operations Specialist and New Patient Service Coordinator when necessary.
Scheduling Accuracy & Optimization
  • Review provider assignments to ensure accurate scheduling.
  • Maintain patient waitlists and track ovulation induction appointments.
  • Ensure timely IVF follow-up scheduling to maximize provider utilization.
Patient Satisfaction & Issue Resolution
  • Send patient satisfaction surveys to support quality improvement efforts.
  • Resolve patient concerns using de-escalation techniques and positive reassurance.
  • Collaborate with clinic leadership to address and resolve discrepancies when appropriate.
  • Participates in the education and training of new front desk staff members. Mentor peers. Promotes a collaborative and productive environment both intra-departmentally as well as inter-departmentally.
Academic Training:
  • High School Diploma or GED required.
Position Requirements/Experience:
  • Minimum of two (2) years of clerical or administrative experience is required.
  • Experience in the medical field preferred
  • Associate's degree: Or one (1) year of experience preferred.
  • Bachelor's degree: no experience required.
Technical Skills:
  • Customer Focus: Prioritizes patient needs and resolves issues effectively.
  • Technical Expertise: Proficient in Microsoft Office and scheduling systems.
  • Coachability: Open to feedback and committed to continuous improvement.
  • Accountability: Meets performance expectations and supports team goals.
  • Fiscal Responsibility: Understands insurance processes and budget impact.
  • Coaching & Training: Supports staff onboarding and participates in staff meetings and training.
  • Conflict Resolution: Navigates interpersonal challenges with professionalism.
  • Problem Solving: Applies logic and intuition to resolve operational issues.
IVI-RMA offers a comprehensive benefits package to all employees who work a minimum of 30 hours per week. (This may not be offered for temporary employment)
  • Medical, Dental, Vision Insurance Options
  • Retirement 401K Plan
  • Paid Time Off & Paid Holidays
  • Company Paid: Life Insurance & Long-Term Disability & AD&D
  • Flexible Spending Accounts
  • Employee Assistance Program
  • Tuition Reimbursement

About IVIRMA Global:
IVIRMA is the largest group in the world devoted exclusively to human Assisted Reproduction Technology. Along with the great privilege of providing fertility care to our patients, IVIRMA embraces the great responsibility of advancing the field of human reproduction. IVIRMA Innovation, as one of the pillars of IVIRMA Global, is a renowned leader in fertility research and science. Check out our websites at: https://rmanetwork.com/ & https://www.ivirma.com/
EEO
"IVIRMA is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: IVIRMA is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at IVIRMA are based on business needs, job requirements and individual qualifications, without regard to race, color, religion and/or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. IVIRMA will not tolerate discrimination or harassment based on any of these characteristics. IVIRMA encourages applicants of all ages."

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