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Institute Director Jobs (NOW HIRING)

Umd

Professor & Director

College Park, MD

$58K - $254K/yr

... Director reports to the Dean of the College. This is an internal search to the University of ... The institute pioneers computational science involving national defense, precision medicine, big ...

Usmd

Professor & Director (Baltimore)

Baltimore, MD · On-site

$58K - $254K/yr

... Director reports to the Dean of the College. This is an internal search to the University of ... The institute pioneers computational science involving national defense, precision medicine, big ...

West Virginia University Health System

The Director Advanced Practice - Institute provides institute-level APP leadership and serves as the primary APP program resource for institute leadership. The role is responsible for aligning APP ...

WVU Medicine

The Director Advanced Practice - Institute provides institute-level APP leadership and serves as the primary APP program resource for institute leadership. The role is responsible for aligning APP ...

University of Rochester

$29.05 - $40.67/hr

Manage aspects of corporate membership programs such as the Institute of Optics Industrial Associates program, including understanding and executing the strategy set forth by the Institute Director ...

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Institute Director information

What are the key skills and qualifications needed to thrive as an Institute Director, and why are they important?

To thrive as an Institute Director, you need strong leadership abilities, strategic planning skills, and advanced knowledge in your institute’s field, often supported by a relevant advanced degree and significant management experience. Familiarity with budgeting software, project management tools, and institutional compliance systems is typically required. Exceptional communication, decision-making, and stakeholder management skills help set outstanding directors apart. These skills and qualities ensure effective organizational oversight, sustained growth, and the achievement of institutional goals.

What are some common challenges Institute Directors face when balancing administrative responsibilities with academic leadership?

Institute Directors often navigate the challenge of managing administrative duties, such as budgeting, compliance, and personnel management, while also providing visionary academic leadership. Balancing these dual responsibilities requires strong delegation skills and effective communication with faculty, staff, and external stakeholders. Directors frequently collaborate with department heads and senior administrators to align institutional goals with day-to-day operations, ensuring both academic excellence and operational efficiency. Staying adaptable and prioritizing tasks are key to successfully managing these diverse demands.

What is the difference between Institute Director vs Program Coordinator?

AspectInstitute DirectorProgram Coordinator
Required CredentialsTypically advanced degrees (e.g., Master's or PhD), leadership experienceBachelor's degree often sufficient, relevant experience preferred
Work EnvironmentLeadership role overseeing entire institute, strategic planningOperational role managing specific programs or projects
Employer & Industry UsageEducational, research, or nonprofit institutesEducational, nonprofit, or corporate program settings
Common Search & ComparisonOften compared for leadership and management rolesCompared for program execution and coordination

The Institute Director typically holds a higher-level leadership position with advanced credentials, overseeing the entire institute's operations and strategy. In contrast, the Program Coordinator focuses on managing specific programs within the organization, often requiring less formal education but strong organizational skills. Both roles are essential in educational and research settings, but they differ significantly in scope and responsibilities.

What is an Institute Director?

An Institute Director is the chief executive responsible for overseeing the operations, strategic planning, and administration of an institute, which may be an educational, research, or cultural organization. They provide leadership to staff, manage budgets, set institutional goals, and ensure that the institution fulfills its mission. Institute Directors also represent the organization to external stakeholders, such as government agencies, donors, and the broader community.
What cities are hiring for Institute Director jobs? Cities with the most Institute Director job openings:
What states have the most Institute Director jobs? States with the most job openings for Institute Director jobs include:
Institute Director jobs near you
Infographic showing various Institute Director job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 83% Full Time, 14% Part Time, 1% Temporary, and 1% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution.
Administrative Specialist III

Administrative Specialist III

University of Florida

Gainesville, FL • On-site

$70K - $82K/yr

Full-time

Retirement, PTO

Posted 8 days ago

University Of Florida rating

7.2

Company rating: 7.2 out of 10

Based on 108 frontline employees who took The Breakroom Quiz

338th of 546 rated colleges and universities

Job description

Administrative Specialist III
Job no: 540433
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Business/Accounting/Finance, Executive/Director/Management, Office/Administrative/Fiscal Support, Health Care Administration/Support
Department:27320101 - HA-UFHCI ADMIN SUPPORT
Classification Title:
Administrative Specialist III
Classification Minimum Requirements:
Bachelor's degree and five years of appropriate experience or an equivalent combination of education and experience.
Job Description:
The UF Health Cancer Institute is the 72nd NCI designated cancer center and the only one at a public university in the State of Florida. As a matrix cancer center, we span all of the University of Florida's 16 colleges, pulling together a world-class, multi-disciplinary membership of over 350 faculty and 150 staff to address the challenges of the cancer burden faced by the population we serve as we work together to find a cure.
As the Manager of Administrative Support and Executive Assistant to the Director at the UF Health Cancer Institute (UFHCI), you will be responsible for executive-level workflow management and the coordination of a broad range of high-level administrative, financial, and project management functions in support of the Institute Director.
In your new role you will be responsible for the following:
  • Provide high-level executive support to the Institute Director by managing complex calendars, coordinating meetings and travel, preparing agendas and presentations, drafting correspondence, and serving as a trusted liaison with internal and external stakeholders.
  • Lead and oversee the Administrative Services team by managing daily operations, supervising staff, developing policies and standard operating procedures, coordinating onboarding and training, and supporting recruitment and performance management activities.
  • Oversee executive-level events, advisory board meetings, and special initiatives by coordinating logistics, managing budgets, ensuring seamless execution, and collaborating with leadership, finance, and administrative teams.
  • Support executive fiscal and operational activities by coordinating purchasing, travel reimbursements, budget administration, vendor management, financial documentation, and special projects that advance the strategic goals of the UF Health Cancer Institute.

This is a senior-level administrative leadership position, ideal for candidates with significant experience providing executive-level administrative support, managing administrative operations, supervising professional staff, and coordinating complex projects in a fast-paced academic, healthcare, or research environment. A complete job description will be provided to candidates selected for interview.
Expected Salary:
$70,000 - $82,500
This is a TEAMS position, and is eligible for a suite of excellent benefits, retirement options, and paid leave.
About the City of Gainesville
Home to the University of Florida, one of the nation's top public universities, Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living, no state income tax, and mild winters. Enjoy the outdoors with over 30 miles of bike trails, freshwater springs, and numerous water activities, plus easy access to beaches and world-class theme parks.
Gainesville combines historic charm with modern amenities, including a great school system, a lively downtown, and farmers' markets and craft breweries. Discover professional growth and quality of life in Gainesville-where community, innovation, and work-life balance meet!
For more information, check out: The Guide to Greater Gainesville and Explore Gainesville in 60 seconds.
Required Qualifications:
Knowledge/Experience:
  • Eight years of relevant experience, preferably alongside a Bachelors' degree in an appropriate area.
  • Experience providing high-level administrative or executive support in a complex, fast-paced professional environment.
  • Experience coordinating multiple priorities, managing complex calendars, meetings, travel, and confidential communications.

Skills/Abilities:
  • Excellent organizational, project management, and time management skills with the ability to manage competing priorities and meet deadlines.
  • Strong written and verbal communication skills, including preparing correspondence, presentations, meeting materials, and reports.
  • Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, with the ability to handle confidential information using sound judgment and discretion.

Valid driver's license required.
Preferred:
Knowledge/Experience:
  • Master's degree in Public Administration, Business Administration, or a related field.
  • Five or more years of executive support experience in a healthcare, academic, or research environment, preferably supporting senior leadership.
  • Experience supervising administrative staff, leading teams, or completing formal leadership or management training.
  • Experience planning and executing meetings, conferences, and special events, including budgeting, contracting, vendor management, and logistics.

Qualities:
  • Professional, resourceful, and adaptable with exceptional judgment, integrity, and discretion.
  • Collaborative leader who builds strong relationships with executives, faculty, staff, and external partners.
  • Forward-thinking and proactive, with a commitment to delivering exceptional customer service and continuous process improvement.
  • Highly organized with the ability to remain composed and effective in a fast-paced, deadline-driven environment.

Skills/Abilities:
  • Demonstrated ability to independently manage complex projects while collaborating across multiple departments and stakeholder groups.
  • Strong leadership, decision-making, and problem-solving skills with the ability to anticipate needs and develop effective solutions.
  • Experience developing executive presentations, reports, and high-level communications with exceptional attention to detail.
  • Demonstrated ability to strategically plan, prioritize, and successfully manage multiple initiatives while maintaining confidentiality and professionalism.

Special Instructions to Applicants:
The University of Florida is a member of the State University System of Florida and an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on merit.
Applicants must upload a copy of the following documents to be considered for this position:
  • Cover Letter or Letter of Interest
  • Curriculum Vitae or Resume
  • List of Three Professional References

Application must be submitted by 11:55 p.m. (ET) of the posting end date.
This is not a remote work position, and is located on the University of Florida's Main Campus in Gainesville, FL.
Health Assessment Required:No
Advertised: 30 Jun 2026 Eastern Daylight Time
Applications close: 26 Jul 2026 Eastern Daylight Time
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About University of Florida

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The University of Florida is one of the top ranked public universities in the United States (ranked top 5 amongst public universities in 2023 US news and world report). It is one of only a few comprehensive universities, having medical, veterinary, dental, nursing, public health, and engineering disciplines all co-localized on the same, contiguous campus to facilitate interdisciplinary collaboration. Gainesville is located in the northern region of Florida, within 1-1.5 hours of each coast, and just 1.5-2 hours to Orlando and Tampa. It is a small to medium-sized city with a low cost of living, excellent public and private schools, and southern hospitality. While Gainesville is widely recognized as the home of the Gators, it is quickly becoming known as a center for innovation and a place with a lifestyle that's comfortable for families, yet attractive for young professionals.

Industry

Colleges, universities, and professional schools

Company size

5,001 - 10,000 Employees

Headquarters location

Gainesville, FL, US

Year founded

1853

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