Finance Legal Assistant #4243
Taft Law | Legal Assistant - Finance TeamLocation: Indianapolis Office | 1 Indiana Sq #3500, Indianapolis, IN 46204
Schedule: Hybrid, 1-2 days in-office
We are seeking a motivated
Legal Assistant to join our client's finance department. This position provides an exciting opportunity to deliver essential administrative support to attorneys while enjoying remarkable benefits, a hybrid schedule, and a beautiful office environment.
Key Responsibilities - Provide proactive administrative support to attorneys.
- Demonstrate strong attention to detail in all tasks.
- Respond to requests promptly and prioritize workload effectively.
- Create, review, and edit various documents (experience with document management systems like iManage is preferred).
- Review, inventory, and save signature pages with accuracy.
- Compile documents for closings using transaction checklists.
- Collaborate with attorneys and paralegals to prepare and assemble closing books for review.
- Monitor deadlines and manage work processes efficiently.
- Process payment and reimbursement requests accurately.
- Maintain and organize files according to established information governance policies.
- Assist with managing client contacts, emails, documents, and mail flow.
- Provide excellent client service by greeting guests, scheduling meetings, and managing phone conferences.
- Communicate clearly and professionally with clients and team members.
Requirements - A minimum of 2 years of related legal experience in a law firm or legal environment.
- Some education beyond high school or coursework in the legal field is preferred.
- Proficiency in Microsoft Office programs.
- Strong command of the English language with excellent grammar and writing skills.
If you would like to learn more or be considered, we encourage you to apply!
INTERNAL NOTES
Requirements - Preferred: Legal background.
- Ideal: Combination of legal and accounting/finance experience.
- Strong proficiency in Microsoft Office programs.
- Minimum of 2 years of legal experience in a law firm or legal environment.
- Post-secondary education or coursework in the legal field is preferred.
Notes: - The previous employee had an accounting/finance background but no legal experience.
- The supervising partner is direct and sharp, so the candidate must have a thick skin and not take feedback personally.