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Inbox Manager Jobs in Naperville, IL (NOW HIRING)

Fin

Technical Support Specialist

Chicago, IL · On-site

... manager for ongoing development and showcase a proactive approach to personal and career development. * Contribute outside of the inbox via sharing suggestions and ideas for how we can improve.

MindSpring Partners LLC

Marketing Coordinator

Chicago, IL · On-site

$45K - $52K/yr

Manage donation request inbox and logistics * Support coordination with contracted Event Coordinators What you need to get the job done... * 0-2 years of professional marketing/social media ...

New

Connect Search, LLC

Accounting Clerk

Itasca, IL · On-site

$60K - $65K/yr

Manage the AP inbox, respond to vendor inquiries, and resolve invoice discrepancies. * Process vendor invoices, customer billings, freight invoices, and chargebacks with accurate GL coding. * Process ...

New

Fin

Technical Support Engineer

Chicago, IL · Hybrid

... manager for ongoing development and showcase a proactive approach to personal and career development. * Contribute outside of the inbox via sharing suggestions and ideas for how we can improve.

BLUE PEAK TENTS INC

Production Manager

Batavia, IL · On-site

... inbox · Place and track big-box and parts orders (Menards, Home Depot Pro, Harbor Freight ... manage returns Scheduling & Resource Support · Build the draft schedule across jobs, labor, and ...

Portcast

Sales Manager (US)

Chicago, IL · On-site

You don't wait for leads to land in your inbox. You know how to identify the right accounts, find ... pipeline management, qualification, forecasting, and deal progression. * Communication: You ...

SIRUM

Partnership Manager, Chicago (Contract)

Chicago, IL · On-site

$35 - $45/hr

Comfortable with office-side work: managing an inbox, editing a deck, sending follow-ups Ideal Background One example of a background that could work well: a current or former social worker, care ...

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Inbox Manager information

What is an inbox manager?

Inbox Managers are professionals responsible for organizing, monitoring, and responding to emails and messages for individuals or organizations. Their main tasks include sorting incoming messages, prioritizing urgent communications, drafting responses, and ensuring that important emails are followed up on promptly. Inbox Managers help improve productivity by reducing email clutter and streamlining communication processes. They often use specialized tools and techniques to manage multiple inboxes efficiently.

How does an inbox manager effectively prioritize and respond to high volumes of email communication?

Inbox Managers often face the challenge of sorting through large volumes of emails daily. To handle this efficiently, they typically use a combination of email management tools, filters, and labeling systems to prioritize urgent and important messages. Regular coordination with key stakeholders helps clarify priorities and ensures timely responses. Strong organizational skills and the ability to quickly assess the relevance and urgency of messages are crucial to maintaining smooth communication flows and supporting executive or team productivity.

What are the key skills and qualifications needed to thrive as an inbox manager, and why are they important?

To thrive as an Inbox Manager, you need strong organizational skills, attention to detail, and experience with email management, often supported by familiarity with customer service or administrative backgrounds. Proficiency with email clients (such as Gmail or Outlook), automation tools (like Zapier), and ticketing or CRM systems is typically required. Excellent communication, prioritization, and problem-solving skills help you stand out in managing high volumes of correspondence. These skills ensure efficient workflow, timely responses, and enhanced client or team satisfaction through seamless inbox operations.

What is the difference between Inbox Manager vs Customer Service Representative?

AspectInbox ManagerCustomer Service Representative
Primary RoleOversees email and message management, ensuring timely responses and organizationHandles customer inquiries, provides support, and resolves issues via various communication channels
Required SkillsEmail management, organization, communication, multitaskingCommunication, problem-solving, customer service skills
Work EnvironmentOffice or remote, focused on digital communicationOffice or call center, direct customer interaction
Common Industry UsageBusiness, e-commerce, tech companiesRetail, service industries, tech support

While both roles involve communication management, the Inbox Manager primarily focuses on organizing and managing email and message flow within an organization, whereas the Customer Service Representative directly interacts with customers to resolve issues and provide support. Understanding these differences helps in choosing the right career path or job search focus.

What are popular job titles related to Inbox Manager jobs in Naperville, IL?

For Inbox Manager jobs in Naperville, IL, the most frequently searched job titles are:

What job categories do people searching Inbox Manager jobs in Naperville, IL look for?

The top searched job categories for Inbox Manager jobs in Naperville, IL are:

What cities near Naperville, IL are hiring for Inbox Manager jobs?

Cities near Naperville, IL with the most Inbox Manager job openings:

Inbox Manager jobs near you
Infographic showing various Inbox Manager job openings in Naperville, IL as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Advancement Operations Manager

Elmhurst University

Elmhurst, IL • On-site

$22 - $24/hr

Full-time

Re-posted 13 days ago

Job description

The Advancement Operations Manager serves as a key partner to the Vice President for Institutional Advancement, providing high-level administrative, operational, and project management support for the Office of Institutional Advancement. This position oversees daily operations, coordinates projects, manages processes and budgets, and supports advancement-related activities, including fundraising, donor relations, alumni engagement, marketing, events, and advancement services. Serving as a liaison among campus stakeholders, alumni, donors, trustees, and external partners, the Advancement Operations Manager ensures effective communication, efficient operations, and execution of priorities. This role requires strong organizational, analytical, and relationship-management skills, the ability to manage multiple projects simultaneously, and a commitment to maintaining confidentiality and professionalism.
Position Status: Non-Exempt, Full-Time (2080 Annual Hours)
Salary Range: $22.00 - $24.00 per hour. This is the expected hourly rate for this position. The actual salary offered will depend on a candidate's experience and education, and departmental budget.
Responsibilities
  • Manages the daily operations of the Office of Institutional Advancement, ensuring efficient workflows, effective communication, and timely completion of priorities. Oversees office administration, purchasing, vendor coordination, records management, facilities requests, scheduling, conference room management, supply ordering, and office logistics.
  • Serves as a front office contact for the Office of Institutional Advancement by greeting and welcoming visitors, responding to in-person, phone, and email inquiries, and providing backup support for the Alumni Relations phone line and shared inbox.
  • Provides comprehensive administrative support to the Vice President for Institutional Advancement and coordinates and monitors divisional projects, timelines, and deliverables involving fundraising, donor relations, alumni engagement, marketing, advancement services, and events.
  • Develops reports, presentations, meeting materials, and other documentation to support departmental planning, decision-making, and institutional reporting.
  • Maintains budgets, processes requests and invoices for payment, and tracks budget activity.
  • Coordinates the planning and execution of advancement events, donor stewardship activities, alumni programs, and fundraising initiatives, including event logistics, donor recognition programs, scholarship recognition and reporting, tribute gifts, and engagement activities.
  • Administers advancement operations and data management functions, including non-profit charitable registration processes, compliance, and related documentation, CRM data entry, gift processing, record maintenance, reporting, and serving as a backup resource for Advancement Services.
  • Coordinates and administers Board of Trustees Advancement Committee meetings, including scheduling, agenda preparation, board materials, minutes, and follow-up actions.
  • Supervises and trains student employees, including assigning projects, monitoring performance, and ensuring completion of departmental tasks.
  • Serves as a liaison between Institutional Advancement and campus departments, facilitating communication.
  • Identifies opportunities for efficiency and process improvement and implements solutions.
  • Maintains confidential donor, financial, and institutional information with the highest degree of discretion and professionalism.

Other Duties and Responsibilities
  • Supports the mission, vision and values of Elmhurst University.
  • Demonstrates a strong commitment to continuous improvement.
  • Performs other duties as assigned.

Requirements
Minimum Qualifications
  • Bachelor's degree or equivalent combination of education and experience.
  • Three to five years of progressively responsible administrative or advancement-related experience.
  • Demonstrated ability to manage multiple projects, priorities, and deadlines.
  • Excellent organizational, analytical, problem-solving, and attention-to-detail skills.
  • Strong written and verbal communication skills, with the ability to interact effectively with senior administrators, trustees, donors, alumni, faculty, staff, and external partners.
  • Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with professionalism and discretion.
  • Experience managing budgets and preparing reports.
  • Proficiency with Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.

Preferred Qualifications
  • Experience working with CRM/database systems such as Raiser's Edge NXT.
  • Experience in donor relations, advancement services, or non-profit administration.

Working Conditions/Physical RequirementsThe essential functions of this position are primarily performed in an indoor setting with limited exposure to outdoor weather conditions. Work is often sedentary in nature and requires remaining in a stationary position for extended periods. Required abilities include speaking and hearing for in-person and virtual communication, using close and distance vision when reading documents or viewing screens, and performing tasks with repetitive fine motor skills. Work may require occasional lifting, bending, carrying, or otherwise moving objects weighing up to 15 pounds. Qualified applicants who can perform the essential functions of this position with or without reasonable accommodations will be considered.
Benefits
An overview of Elmhurst University benefits is available here

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