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Functional Title: Manager I - M&C Project Assistant (Facility Support Team) Job Title: Project Manager I Agency: Health & Human Services Comm Department: Maintenance & Construction Posting Number: 18358 Closing Date: 07/29/2026 Posting Audience: Internal and External Occupational Category: Architecture and Engineering Salary Range: $4,263.16- $6,779.25 Pay Frequency: MonthlySalary Group: TEXAS-B-20 Shift: Day Additional Shift: Days (First) Telework: Eligible for Telework Travel: Up to 25% Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt Facility Location: Job Location City: AUSTIN Job Location Address: 909 W 45TH ST #633 BLDG 3 Other Locations: MOS Codes: 2611,8058,8060,8848,16KX,1D7X1,32EX,3D0X4,611X,612X,63A,63AX,641X,712X,8K000,BU,CE,EA,SEI16
JOB DESCRIPTIONProject Manager I - Project Assistant (PMI-PA) working in the Maintenance & Construction (M&C) Department, Facility Support Section manages a series of established projects for the Supported Living Centers and State Hospitals (the facilities) that collects, monitors, and reports on key maintenance and performance indicators. The PMI-PA is responsible to provide operational support to M&C related to management and data collection for mature projects including monitoring deliverables and facility reports. The PMI-PA will manage relationships with key stakeholders, create and/or collect, and deliver reports on deliverables, milestones and timelines. While projects change over time and will include a variety of projects to administer and support simultaneously, currently this position will hold primary responsibility for the administration of water quality projects, testing and reporting of the facilities, specifically related to lead/copper concentration levels, legionella program compliance, and testing and service vendor contract status information gathered from the facilities.
ESSENTIAL JOB FUNCTIONS (EJF):Use predefined reports, testing results, and other project documents to coordinate with facility personnel, testing and servicing vendors, M&C personnel, and HHSC leadership to provide information on individual projects. 30%
Reviews and determines that project submissions contain the required project information, and that the information meets the minimum reporting requirements. 20%
Assist the principal project manager (PM III-Vs) in gathering information from drawings, invoices, project management plans, issue logs, inspection reports and other project documents, and reports that provide information about project cost. 20%
Coordinates the gathering of project information into standardized reports with and to other state agencies, local cities counties, fire marshal's or regulators as required. 10%
Provides standardized HHSC forms, procedure and process documents to facility personnel and HHSC leadership and staff and provides instruction and training on the completion of the forms and required reporting. 5%
Compiles project information from a wide-variety of project documentation and distributes standardized/preformatted monthly, quarterly and annual reports to HHSC leadership and M&C and facility teams, on the schedule and work completed. 5%
Coordinates gathering and blending responses from HHSC and the facilities to highlight compliance issues with performance specifications that require further M&C involvement. 5%
Assists in completing required documentation to initiate projects and create drafts - obtaining authorization from the appropriate HHSC leadership and personnel (including procurement and contracting services, and HHSC legal). 5%
Total Time Spent: 100%
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:Knowledge of project management theories and practices applicable to limited-scope projects; systems and procedures used to evaluate a third-party vendor's performance; and local, state, and federal laws and regulations relevant to the administration of the project undertaken.
Skill in basic project management monitoring and in the use of a computer and applicable software.
Ability to exercise sound judgment in making critical decisions, to analyze complex information and develop plans to address identified issues, to demonstrate negotiation and facilitation skills, to identify project risks, to prepare reports and charts, to communicate effectively, and to assign duties and responsibilities and coordinate the work of project staff.
LICENSURE, CERTIFICATION, OR REGISTRATION REQUIRED:
None required
INITIAL SCREENING CRITERIA:
1. Experience supporting project management operations as a project or administrative assistant.
2. Experience producing reports from technical documents is preferred.
3. Experience with local, state, and federal, healthcare, or non-profit computer systems is preferred.
4. Experience working on building maintenance/construction projects is preferred.
5. Experience with water testing is preferred.
ADDITIONAL iNFORMATION:Tele-Work: This position will be responsible for project management support of the 23 health and specialty care facilities across the state of Texas, potential assignment headquarters may be designated at any of the facilities or in Austin at the State Office. This position may have an opportunity for part-time tele-work. The candidate will attend new employee orientation and manage administrative functions through their designated headquarters or in Austin. There is no guarantee of permanent tele-work, employees must meet eligibility requirements in accordance with agency policy, and any tele-work options are subject to change. A tele-work employee will not be reimbursed for travel from the employee's residence to their designated headquarters.
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Active Duty, Military, Reservists, Guardsmen, and Veterans:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.
ADA Accommodations:
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Pre-Employment Checks and Work Eligibility:
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form
Telework Disclaimer:
This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.