Hybrid Executive Assistant Jobs in Rochester, MN

This is a hybrid position and must be located within 100 miles of the Mayo Clinic campus in Rochester, MN for occasional on-site expectations based on business needs.

The Development Associate provides high-level programmatic support and coordination for various initiatives within the Department of Development.  This role involves managing multiple and complex activities and tasks with minimal direction, including documentation, database entry and management, tracking key metrics, and communicating milestones and timelines.  The associate works closely with leadership, colleagues, and external partners, requiring professionalism, confidentiality, and strong organizational skills to ensure the smooth execution of program activities.  This position is critical in program execution, process improvement, and stakeholder and benefactor engagement to optimize philanthropic relationships and giving to Mayo Clinic.

Education Requirement:

• An associate's degree along with 3+ years of experience supporting senior leaders in an administrative assistant and/or executive assistant role. OR,
• High school diploma along with 5+ years of experience supporting senior leaders in an administrative and/or executive assistant role or related experience.
• Bachelor's degree is preferred.

Must be able to navigate and coordinate complex projects, prioritize competing demands, and work with minimal supervision.  Must have experience in data management, process improvement, and decision-making. Must possess elevated organizational skills, customer service, interpersonal relations, and excellent written and oral communication. Must adapt to a rapidly changing environment and have demonstrated ability to manage highly confidential information.  Must demonstrate tact and diplomacy and handle questions with a prominent level of professionalism and accuracy. Understanding of all department systems, policies, and procedures.

Requires excellent application of grammar and punctuation. Must possess strong computer and technical skills (Microsoft Outlook, Word, Excel, PowerPoint, and Teams; Zoom, Adobe Acrobat and SharePoint) with an expectation that requires continuous upgrading of skills.  Must work proactively and effectively in a consensus-style environment while promoting teamwork in a changing work environment. 

Preferred experience in program coordination, project management, event planning, or a related area beyond standard administrative functions.  Preferred experience working with donor databases and CRM systems and demonstrated knowledge of complex organizations, with an emphasis on healthcare or higher education. 

                                                                           Two to three professional references are required prior to your interview date. 

                                                                                    **Cover letter and Resume are required for application consideration. **        

Education Requirement:

• An associate's degree along with 3+ years of experience supporting senior leaders in an administrative assistant and/or executive assistant role. OR,
• High school diploma along with 5+ years of experience supporting senior leaders in an administrative and/or executive assistant role or related experience.
• Bachelor's degree is preferred.

Must be able to navigate and coordinate complex projects, prioritize competing demands, and work with minimal supervision.  Must have experience in data management, process improvement, and decision-making. Must possess elevated organizational skills, customer service, interpersonal relations, and excellent written and oral communication. Must adapt to a rapidly changing environment and have demonstrated ability to manage highly confidential information.  Must demonstrate tact and diplomacy and handle questions with a prominent level of professionalism and accuracy. Understanding of all department systems, policies, and procedures.

Requires excellent application of grammar and punctuation. Must possess strong computer and technical skills (Microsoft Outlook, Word, Excel, PowerPoint, and Teams; Zoom, Adobe Acrobat and SharePoint) with an expectation that requires continuous upgrading of skills.  Must work proactively and effectively in a consensus-style environment while promoting teamwork in a changing work environment. 

Preferred experience in program coordination, project management, event planning, or a related area beyond standard administrative functions.  Preferred experience working with donor databases and CRM systems and demonstrated knowledge of complex organizations, with an emphasis on healthcare or higher education. 

                                                                           Two to three professional references are required prior to your interview date. 

                                                                                    **Cover letter and Resume are required for application consideration. **