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Human Resources Analyst

Department: Human Resources
Classification: Full-Time, Exempt, 12 Months
Reports To: Director of Human Resources
Salary Range: $24.50-$30.50/hr 

Mission Statement

Apache Junction Unified School District is committed to providing students with a caring and inclusive educational experience that fosters academic excellence, social-emotional development, and a challenging learning environment that prepares students for productive and fulfilling futures.

Position Summary

The Human Resources Analyst serves as a primary customer service representative for the Human Resources Department and plays a critical role in supporting employees, applicants, administrators, substitutes, and community stakeholders. This position is responsible for recruitment, hiring, onboarding, employee records management, HR data entry, personnel administration, state and federal reporting, compliance activities, and operational support functions.

As a key liaison between Human Resources and district stakeholders, the Human Resources Analyst is committed to delivering exceptional customer service through timely communication, professionalism, problem-solving, relationship building, and a welcoming, customer-focused approach. Success in this role requires strong attention to detail, confidentiality, effective communication skills, and a commitment to service excellence.

Essential Duties and Responsibilities

Customer Service and Employee Support

• Serve as a primary point of contact for applicants, employees, administrators, substitutes, retirees, and community members regarding Human Resources services and processes.
• Provide exceptional customer service through prompt, professional, knowledgeable, and courteous communication.
• Foster positive relationships through respectful, solution-oriented interactions.
• Create a welcoming and supportive experience for all individuals interacting with the Human Resources Department.
• Respond to inquiries regarding employment, compensation, contracts, certification requirements, leave processes, district procedures, and personnel matters.
• Assist employees and applicants with navigating district employment processes and systems.
• Resolve issues and concerns in a timely, professional, and customer-focused manner.
• Maintain strict confidentiality while providing responsive customer service.

Recruitment and Hiring

• Coordinate recruitment and hiring activities for certified, classified, substitute, and administrative positions.
• Post and maintain vacancies through district-approved systems, ADE job boards, and external recruitment platforms.
• Assist with applicant tracking, interview scheduling, candidate communications, and employment processing.
• Support hiring managers throughout the recruitment and selection process.
• Verify employment qualifications, certifications, endorsements, licenses, and experience requirements.
• Assist with the development, review, and revision of job descriptions.
• May attend career fairs in AZ. 

Employee Onboarding and Offboarding

• Manage onboarding processes for all newly hired employees.
• Conduct and coordinate new employee orientation activities.
• Ensure completion of all required employment documentation and compliance requirements.
• Process employment eligibility verification (I-9), background checks, fingerprint clearance requirements, and employment verification procedures.
• Prepare and issue contracts, work agreements, offer letters, and personnel action documents.
• Coordinate employee separations, resignations, retirements, and exit procedures.
• Maintain accurate onboarding and separation records.

HR Information Systems and Data Management

• Perform HR data entry and maintain employee information in district systems.
• Maintain accurate employee demographic, position, salary, certification, assignment, and employment records.
• Manage and maintain confidential electronic personnel files.
• Audit employee data to ensure accuracy and compliance.
• Generate personnel reports, workforce analytics, and HR metrics as requested.
• Assist with HR system maintenance, troubleshooting, and process improvements.
• Collaborate with Payroll, Business Services, and district departments to ensure data integrity across systems.

State Reporting and Compliance

• Prepare, audit, validate, and submit required state and federal personnel reports according to established timelines.
• Coordinate School District Employee Report (SDER) submissions and related personnel data reporting requirements.
• Coordinate with Arizona Department of Education (ADE) staffing, certification, assignment, and employment reporting requirements.
• Support district compliance reporting related to federal programs, grants, audits, and workforce data collections.
• Maintain documentation supporting state reporting, monitoring activities, and audit requests.
• Research and resolve reporting discrepancies to ensure data accuracy and compliance.
• Monitor certification, fingerprint clearance, employment eligibility, and personnel record retention requirements.
• Assist with compliance activities related to district, state, and federal employment regulations.

Personnel Administration

• May determine salary placement based on approved experience credit, education, and transcript evaluations.
• Process personnel actions including transfers, status changes, assignments, leaves, and employment updates.
• Prepare personnel activity reports and provide information for Governing Board agendas and actions.
• Complete employment verifications, loan forgiveness forms, credentialing documents, and other employee requests.
• Coordinate intern, practicum, and student teaching placements.
• Manage employee absence and substitute management systems.
• Maintain knowledge of district policies, procedures, and employment practices.
• Perform other duties as assigned.

Professional Expectations

• Demonstrate a strong customer-first mindset in all interactions.
• Provide outstanding service to internal and external customers.
• Build positive working relationships with employees, applicants, administrators, students, and community members.
• Exercise patience, empathy, professionalism, and diplomacy when addressing concerns.
• Maintain strict confidentiality regarding personnel and district information.
• Demonstrate exceptional organization, accuracy, and attention to detail.
• Effectively prioritize multiple projects and deadlines.
• Communicate professionally in both verbal and written formats.
• Promote a culture of service, collaboration, accountability, and continuous improvement.
• Demonstrate flexibility and adaptability in response to changing priorities.
• Exercise sound judgment and independent decision-making within established guidelines.
• Follow district policies, procedures, and professional standards.
• Function effectively as both a collaborative team member and independent contributor.

Minimum Qualifications

Education and Experience

• Bachelor's degree in Human Resources, Business Administration, Public Administration, Education, or a related field preferred.
• Minimum of four (4) years of increasingly responsible experience in human resources, personnel administration, recruiting, compliance reporting, data management, or a related field.
• School district or public-sector human resources experience preferred.
• Equivalent combinations of education and experience may be considered.

Knowledge, Skills, and Abilities

• Knowledge of human resources principles, employment practices, and personnel administration.
• Knowledge of state and federal employment regulations and compliance requirements.
• Knowledge of recruitment, onboarding, employee records management, and HR processes.
• Experience with human resource information systems (HRIS), applicant tracking systems, and electronic records management.
• Proficiency with Microsoft Office Suite, Google Workspace, Tyler iVisions, Frontline, and related software applications.
• Strong data management, reporting, and analytical skills.
• Ability to prepare accurate reports and maintain detailed records.
• Ability to communicate effectively with diverse stakeholder groups.
• Ability to maintain confidentiality and exercise discretion.
• Ability to learn and adapt to changing reporting requirements, software systems, and regulations.
• Ability to type accurately and efficiently.

Physical Requirements

This position requires sitting, standing, walking, bending, reaching, speaking, hearing, and repetitive hand and finger movements associated with computer and office equipment use. Occasional lifting, carrying, pushing, or pulling of up to 25 pounds may be required. Travel between district locations may be necessary.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Notice of Nondiscrimination

Apache Junction Unified School District does not discriminate on the basis of race, color, national origin, sex, age, disability, religion, genetic information, sexual orientation, gender identity, or any other protected status in its educational programs, activities, or employment practices.