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Position Summary

Responsible for conducting required inspections for the Section 8 Housing Choice Voucher Program (HCVP), rehabilitation grants, new construction, and existing rental dwellings to ensure compliance with HUD's lead-based paint, Housing Quality Standards (HQS) or National Standards for the Physical Inspection of Real Estate (NSPIRE) , City Code, and ICC Building Code.  Performs a variety of inspection and related administrative tasks. Responsible for the Agency receiving at least a satisfactory rating concerning HUD agency scoring systems such as Section 8 Management Assessment Program (SEMAP) and other future HUD required evaluation systems.

Responsibilities

The duties listed below illustrate the various types of work that may be performed. The omission of specific statements regarding duties does not exclude them from the position if the work is similar, related, or a logical assignment in association with this position. Undertakes and performs the following and all other work-related duties as assigned.

1.     Schedules inspection appointments with Landlords and tenants.

2.     Performs, documents, records, and uploads into appropriate system initial, interim, move-out, special, or recertification inspections of units for compliance with HQS/NSPIRE and City Code. Advises owners/landlords and program participants of inspection results, ensures required repairs are completed, and encourages proper maintenance of units.  Prepares all inspection-related correspondence, documents, and reports in a timely and accurate manner.

1. Presents HQS/NSPIRE information at applicant, tenant, and moving briefings.
2. Assists with landlord meetings to attract new and maintain current landlords.  Ensures the program is landlord-friendly without sacrificing duty to participants and to HUD.
3. Makes home visits as scheduled or as required.
4. Photographs all housekeeping inspections to document conditions at time of inspection.
5. Reports to the HCV Manager all violations that occur that may be life threatening and/or not in compliance with preset standards.
6. Informs the HCV Manager of situations and/or conditions of participants’ non-compliance with housing assistance contract and Housing Agency policies.

9.     Notifies owners and program participants in writing of unit code HQS/NSPIRE violations so that deficiencies can be corrected within specified time; notifies participants of trash or debris that needs their attention; and notifies participants when employees or contractors will need access to their units.

1. Recommends code-compliant solutions for rehabilitation/repair problems.
2. Assists in mediating disputes between landlords and participants.
3. Recommends abatement, detainment, and termination of HCVP housing assistance payment contracts and supports the HCV Manager in the preparation of termination of assistance. Sends letter of abatement notice to owner/tenant within specified time period.
4. May conduct utility and rent reasonableness comparability analysis on Section 8 units and may recommend amount of initial contract rent and rent adjustments based on comparable unassisted housing. May maintain Rent Reasonableness comparable information for single-family dwellings, apartments, and duplexes.
5. Performs, documents, and logs participant-complaints and owner damage-claim inspections. Advises parties of results and ensures actions are taken to comply with HQS/NSPIRE .
6. Assists in creating/maintaining landlord/owner and contractor pool.

16.   Assists in mediation between contractor and client to resolve differences of opinion and provides building code interpretations and applications as required.

17.   Maintains complete records/files for area of responsibility in an accurate and timely manner.

1. Handles documents on a variety of general, personal, and technical topics of a highly confidential nature and maintains the confidentiality of all documents and information received by or in the possession of the employee.

19.   Participates in job and certification training; attends continuing education classes for certifications and to stay abreast of current codes, regulations, and laws governing area of responsibility.

20.   May greet the general public and explain the HQS/NSPIRE and HUD rules and regulations.

21.   Accountable for consistent adherence to strong Agency standards regarding the ethical, responsible, and appropriate use, care, and safeguarding of Agency materials, supplies, resources, and other assets.

1. Performs other duties as required including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise balance the workload.