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Hospital Office Assistant Jobs (NOW HIRING)

CommonSpirit Health

Office Assistant

Henderson, NV · On-site

$16 - $21/hr

Office Assistant Inspired by faith. Driven by innovation. Powered by humankindness. CommonSpirit ... Verify patient identification according to hospital policy and procedures. Ensure that PHI policies ...

TidalHealth

Medical Office Assistant

Berlin, MD · On-site

$17.41 - $24.37/hr

All three hospitals are "A" rated by Leapfrog Hospital Safety Guide, and the facilities have ... Medical Office Assistant Position Summary The Medical Office Assistant prepares for patient visits ...

Dental Office

Front Office Assistant

Ridgewood, NJ · On-site

$25 - $30/hr

Mid-County Endodontics is seeking a part-time Front Office Assistant to join our team! As the ... Accident, Critical Illness, and Hospital Indemnity * Referral bonus program * 401(k) options ...

TidalHealth

Medical Office Assistant

Berlin, MD · On-site

$17.41 - $24.37/hr

All three hospitals are "A" rated by Leapfrog Hospital Safety Guide, and the facilities have ... Medical Office Assistant Position Summary The Medical Office Assistant prepares for patient visits ...

Pomp's Tire Service

Office Assistant

Estherville, IA · On-site

$14.75 - $19.25/hr

Office Assistant At Pomp's, we don't idle--we drive careers forward! As a leading tire service ... Hospital Indemnity Insurance * Retirement Savings - 401(k) with company match * Paid Time Off ...

Highland Hospital

Dietetic Office Assistant

Rochester, NY · On-site

$18.89 - $24.54/hr

Highland Hospital is seeking a Diet Office Assistant that is available to work every other weekend., Shifts include 10:00-6:30p, 9:30-6:00p, and 8-4:30p. Additional hours may be available M-F to ...

Summit Dental

Front Office Assistant

Ridgewood, NJ · On-site

$25 - $30/hr

Part-Time Front Office Assistant Mid-County Endodontics is seeking a part-time Front Office ... Accident, Critical Illness, and Hospital Indemnity * Referral bonus program * 401(k) options ...

UMH Properties

Office Assistant

Owosso, MI · On-site

$15 - $19.75/hr

We are seeking a Community Office Assistant for our Candlewick Court Community. Job Title ... Disability Insurance, Accident Insurance, Hospital Confinement insurance, Life Insurance, Critical ...

UMH Properties, Inc.

Office Assistant

Elyria, OH · On-site

$16/hr

Community Office Assistant Job Purpose The purpose of the Community Office Assistant position is to ... Disability Insurance, Accident Insurance, Hospital Confinement insurance, Life Insurance, Critical ...

UMH Properties, Inc.

Office Assistant

Jackson, NJ · On-site

$23/hr

We are seeking an Office Assistant for our Southwind Village Community. Job Title : Community ... Disability Insurance, Accident Insurance, Hospital Confinement insurance, Life Insurance, Critical ...

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Hospital Office Assistant information

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How much do hospital office assistant jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for hospital office assistant in the United States is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $21.15 per hour, depending on experience, location, and employer.

What is a hospital office assistant?

Hospital office assistants are administrative professionals who support the smooth operation of hospitals and healthcare facilities. Their duties typically include scheduling appointments, managing patient records, greeting visitors, handling phone calls, and assisting medical staff with clerical tasks. They play a vital role in ensuring efficient patient flow and maintaining organized records. Hospital office assistants must be detail-oriented, have strong communication skills, and be able to work in a fast-paced environment.

What are the key skills and qualifications needed to thrive as a hospital office assistant?

To thrive as a Hospital Office Assistant, you need strong organizational skills, attention to detail, and familiarity with basic administrative procedures, often supported by a high school diploma or equivalent. Proficiency with hospital management software, electronic health records (EHR), and office equipment such as copiers and fax machines is typically required. Excellent communication, professionalism, and the ability to multitask make someone stand out in this position. These skills and qualities are essential to ensure efficient office operations, accurate record-keeping, and a positive patient experience in a healthcare environment.

What are some common challenges hospital office assistants face in managing patient records and how can they overcome them?

Hospital Office Assistants often manage a high volume of sensitive patient records while ensuring accuracy and confidentiality. Challenges include handling time-sensitive documentation, navigating multiple electronic health record (EHR) systems, and maintaining compliance with healthcare regulations. To overcome these, assistants should stay organized, regularly update their knowledge of hospital protocols, and communicate proactively with clinical staff to resolve discrepancies quickly. Adapting to new technologies and participating in ongoing training also helps ensure efficient and compliant record management.

What is the difference between Hospital Office Assistant vs Medical Secretary?

AspectHospital Office AssistantMedical Secretary
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification in medical office administration often preferred
Work EnvironmentHospitals, clinics, healthcare facilitiesDoctors' offices, clinics, healthcare organizations
Job DutiesFront desk reception, patient check-in, scheduling, administrative supportScheduling appointments, managing medical records, correspondence, billing support
Employer & Industry UsagePrimarily in hospitals and healthcare settingsPrimarily in outpatient clinics and private practices

While both roles involve administrative tasks in healthcare settings, Hospital Office Assistants focus on front desk duties and patient intake in hospitals, whereas Medical Secretaries often handle scheduling and record management in outpatient clinics. The roles share similar credentials and work environments but differ in specific responsibilities and settings.

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What cities are hiring for Hospital Office Assistant jobs?

Cities with the most Hospital Office Assistant job openings:

What are the most commonly searched types of Hospital Office jobs?

The most popular types of Hospital Office jobs are:

What states have the most Hospital Office Assistant jobs?

States with the most job openings for Hospital Office Assistant jobs include:

What are popular job titles related to Hospital Office Assistant jobs?

For Hospital Office Assistant jobs, the most frequently searched job titles are:

Hospital Office Assistant jobs near you
Infographic showing various Hospital Office Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution, with an average salary of $39,385 per year, or $18.9 per hour.

Equine Veterinary Hospital Office Assistant - Bluegrass Equine Surgery

Versailles, KY • On-site

PetVet Care Centers
Veterinary Services • 51 - 200 employees
Learn more about PetVet Care Centersexternal

$17 - $18/hr

Full-time

Medical, Dental, Vision, Retirement

Re-posted 2 days ago

Key responsibilities

  • Answer phones, assist clients, and escalate issues to other Hospital Administrators as needed.

  • Maintain calendars, prepare documents for patient admission and discharge, and coordinate appointments and communication with clients.

  • Handle incoming and outgoing mail, respond to client inquiries, and support day-to-day office operations using office software.

PetVet Care Centers rating

5.4

Company rating: 5.4 out of 10

Based on 102 frontline employees who took The Breakroom Quiz

41st of 56 rated veterinary

Job description

PetVet Care Centers' Bluegrass Equine Surgery is currently seeking an Equine Veterinary Hospital Office Assistant to join their team!

At PetVet Care Centers, our mission is to improve the lives of animals and people — providing exceptional and compassionate care at every stage — for all the moments that matter.

Because life is better with pets.

We deliver the Ultimate Care Experience — every pet, every client, every time. That starts with a Culture of Care that supports our team members as much as the pets and clients we serve.

With more than 420 locally led hospitals and over 11,000 team members nationwide, we offer:

  • Local autonomy with national support
  • Career mobility and development opportunities
  • A collaborative, inclusive environment where your wellbeing comes first

You care for pets. We care for you.

Position Overview

Join our team as an Equine Veterinary Hospital Office Assistant who supports and adds value to an efficient organization dedicated to quality care and exceptional service. You will perform a variety of clerical and customer service work in providing support to the hospital, and to clients during often high stress situations.
 
Bluegrass Equine Surgery (BES) in Versailles, Kentucky, is an equine veterinary practice providing exceptional client service and primary medical care in the central Kentucky region. We are building a new, diverse, supportive, and driven team.

Key Responsibilities

  • Answer phones, assist clients as needed, escalating to other Hospital Administrators as needed. Welcome and host clients/ visitors in a professional manner.
  • Maintain calendars, including but not limited to, surgeon's in-clinic patient calendar. Sending appropriate communication to clients regarding appointments and having all documents ready for efficient admission and discharge of patients, such as admission forms, Coggins, and health certificates.
  • Send reports to clients for thoroughbred sales, maintaining an organized system to keep track of all sales horses and required paperwork.
  • Listen and type up doctoral dictations for approval and send reports to clients
  • Responds to inquiries about the range of services the practice provides, refer to appropriate department/staff member as needed.
  • Receive and distribute incoming mail, and process outgoing mail.
  • Coordinate and schedule appointments; provide clients with appointment reminders and any special instructions.
  • Use office 365, ezyvet and FileMaker to support day-to-day operations and clients.
  • Respond to client emails; type and edit a variety of correspondence, and process faxes.
  • Handle any onsite interactions in main lobby.
  • Keep and maintain cleanliness if front lobby.
  • Organize and track office equipment, ordering supplies, and maintaining cleanliness of storage closet and making sure there is enough office supplies.
  • Willing to work full weekends during horse sales.
  • Perform other duties assigned by Hospital Manager.

Qualifications (Required)

  • Applicants must be 18 years of age or older to be considered for this position
  • Must have experience with the equine industry, understanding of the Thoroughbred industry in central
  • Experience in veterinary practice settings
  • Experience answering phones, handling client communications

Preferred Skills (Nice to Have)

  • In depth knowledge of the central Kentucky Thoroughbred industry. Understanding of thoroughbred sales, farm knowledge.
  • Experience in equine veterinary practice.

Schedule

  • Tuesday-Friday from 8am to 5pm and Saturday from 8am to 12pm
  • Can be flexible on Saturday schedule i.e. could be 9am to 1pm

What We Offer
We care deeply about supporting our team members — professionally and personally. Benefits include:

  • Medical, dental, and vision insurance
  • Paid Parental Leave (birth, adoption, foster)
  • 401(k) with discretionary contribution
  • Team Member Pet Discounts
  • Emotional wellbeing support — including Calm app access and 24/7 EAP
  • CE stipends and career development resources
  • Grant Circle — a relief fund for team members facing personal hardship
  • Local hospital culture backed by national resources
Pay Range
$17—$18 USD

At PetVet Care Centers, we're committed to a Culture of Care — for pets, for the people who love them, and for the team members who make it all possible. With more than 400 hospitals across the U.S. and a team of over 11,000 dedicated professionals, including 1700+ veterinarians, we offer a unique blend of local leadership and national support that helps our hospitals thrive.

Our model is built on partnership, collaboration, and local medical autonomy, empowering each hospital to deliver high-quality care while benefiting from shared resources and a strong professional community. Whether you're providing care in a hospital or supporting operations behind the scenes, PetVet is a place where you can grow your career, stay connected to your purpose, and make a meaningful impact.

You care for pets. We care for you.

PetVet is an equal opportunity employer. All employment decisions are made without regard to race, color, age, gender, gender identity or expression, sexual orientation, marital status, pregnancy, religion, citizenship, national origin/ancestry, physical/mental disabilities, military status or any other basis prohibited by law. EOE, M/F/D/V

PetVet respects your privacy and is committed to protecting your personal information.  Please see our privacy notice for additional information about our data practices. 

What PetVet Care Centers employees say

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About PetVet Care Centers

Sourced by ZipRecruiter

PetVet Care Centers, based in Westport, CT, US, is a leading player in the veterinary services industry. The company operates a network of over 350 general, specialty, and emergency hospitals across the United States, making it a central fixture in the field of animal health care. Established with a mission to provide the best possible care to the patients while supporting the people who provide that care, PetVet Care Centers continues to uphold this mission by providing comprehensive, quality medical services to pets. The company has achieved significant growth since its inception, standing as an industry pioneer by virtue of its commitment to advanced veterinary services and superior patient care.

Industry

Veterinary services

Company size

51 - 200 Employees

Headquarters location

Westport, CT, US

Social media

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