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Hoa Assistant Jobs in Nevada (NOW HIRING)

Blue Heron Companies

Job Captain

Las Vegas, NV · On-site

... HOA submittals. * Construction Administration. * RFI's, submittals, change orders, and field bulletin coordination and distribution. * Assist in the development of project budgets in concert with our ...

Blue Heron

Job Captain

Las Vegas, NV · On-site

... HOA submittals. * Construction Administration. * RFI's, submittals, change orders, and field bulletin coordination and distribution. * Assist in the development of project budgets in concert with our ...

Blue Heron Companies

Job Captain

Las Vegas, NV · On-site

... HOA submittals. * Construction Administration. * RFI's, submittals, change orders, and field bulletin coordination and distribution. * Assist in the development of project budgets in concert with our ...

Robert Half

Staff Accountant

Las Vegas, NV · On-site

$60K - $70K/yr

... * Assist with audit and tax preparation by assembling work papers, schedules, and supporting documentation and responding to requests from external partners. * Help maintain compliance with HOA ...

Kayastha Global Associates

Be Seen First

Construction Project Manager

Las Vegas, NV · On-site

$4.0K - $6.0K/mo

... HOA approval, get building pemits. Hire licensed General contractor Construction Superitendent, working for Owner / Builder and Project Management Company, fo hire, and assist in hiring all ...

Travel + Leisure Co.

Rooms Supervisor

Las Vegas, NV

... Assistant Manager and Engineering Technicians as needed - no hands-on technical work required ... Maintain a working knowledge of HOA requirements as they relate to engineering/maintenance and ...

J.F. Shea Family of Companies

$80K - $110K/yr

Responsible for HOA and City acceptance * Supervise and coordinate all outside contractors involved ... Update and keep Current project Schedules * Assist with and become knowledgeable with Land budgets ...

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Hoa Assistant information

What are some typical challenges faced by an HOA assistant, and how can they be addressed?

HOA Assistants often handle a variety of tasks, including responding to resident inquiries, coordinating meetings, and maintaining records. A common challenge is balancing multiple priorities while ensuring timely and accurate communication with homeowners and board members. This can be addressed by developing strong organizational skills, using digital tools for task tracking, and maintaining clear lines of communication with both the HOA manager and residents. Building positive relationships with residents and board members also helps create a collaborative work environment and can make daily interactions smoother.

What is an HOA assistant?

A HOA Assistant is a professional who supports the administrative and operational functions of a Homeowners Association (HOA). Their duties often include assisting with communications between residents and the HOA board, organizing meetings, maintaining records, and coordinating maintenance or community events. They help ensure the smooth running of the association and act as a point of contact for homeowners with questions or concerns. The role requires strong organizational skills, attention to detail, and good customer service abilities.

What are the key skills and qualifications needed to thrive as an HOA assistant, and why are they important?

To thrive as an HOA Assistant, you need strong organizational skills, attention to detail, and a basic understanding of property management, often supported by a high school diploma or relevant administrative experience. Familiarity with property management software, Microsoft Office Suite, and basic accounting systems is typically required. Excellent communication, problem-solving abilities, and a customer service mindset help you effectively interact with residents and board members. These skills ensure efficient operations, positive community relations, and compliance with HOA policies.

What is the difference between Hoa Assistant vs Hoa Manager?

AspectHoa AssistantHoa Manager
CertificationsTypically none required, but some certifications can be beneficialOften requires certifications or experience in property management
Work EnvironmentAssists with daily administrative tasks in residential communitiesOversees entire community operations and staff
Employer & Industry UsageUsed by property management companies and homeowners associationsUsed by homeowners associations and property management firms
Search & Comparison IntentPeople compare roles for entry-level or support positionsPeople compare roles for leadership or supervisory positions

The main difference between an Hoa Assistant and an Hoa Manager lies in their responsibilities and level of authority. An Hoa Assistant supports daily administrative tasks and assists the Hoa Manager, often requiring minimal certifications. In contrast, an Hoa Manager oversees community operations, manages staff, and typically has more experience or certifications. Both roles are essential in property management, but they serve different functions within homeowners associations.

What are the most commonly searched types of Hoa jobs in Nevada? The most popular types of Hoa jobs in Nevada are:
What are popular job titles related to Hoa Assistant jobs in Nevada? For Hoa Assistant jobs in Nevada, the most frequently searched job titles are:
What job categories do people searching Hoa Assistant jobs in Nevada look for? The top searched job categories for Hoa Assistant jobs in Nevada are:
What cities in Nevada are hiring for Hoa Assistant jobs? Cities in Nevada with the most Hoa Assistant job openings:
Hoa Assistant jobs near you
Infographic showing various Hoa Assistant job openings in Nevada as of August 2026, with employment types broken down into 89% Full Time, 7% Part Time, and 4% Contract. Highlights an 100% In-person job distribution.

Accounts Payable Specialist

Terra West Management Services

Las Vegas, NV • On-site

$20.50 - $26.25/hr

Full-time

Posted 20 days ago

Job description

Description:

Company Culture & Core Values:

About Terra West Management Services

At Terra West, we don’t just manage communities—we help them thrive. With over 40 years of expertise in community association management, we partner with HOA Boards to deliver excellence in operations, compliance, and community care. Our culture is rooted in respect, collaboration, and a relentless commitment to service. We believe people come first—our clients, our residents, and our team.

Our Core Focus

We exist to empower community leaders and enrich neighborhoods to Inspire Community by providing proactive guidance, professional management, and exceptional customer service. Every action we take is aimed at fostering vibrant, well-run communities where people feel heard, supported, and proud to live.

Our Core Values – We I.N.S.P.I.R.E. Excellence

  • Integrity – We do what’s right, even when no one is looking.
  • Nurture – We invest in people, relationships, and growth.
  • Service – We exceed expectations with every interaction.
  • Passion – We bring energy and purpose to all we do.
  • Innovation – We embrace change and lead with forward-thinking solutions.
  • Resilience – We stay strong, adaptable, and solution-focused in every challenge.
  • Empathy – We listen, understand, and lead with compassion.

At Terra West, you’re not just taking a job—you’re joining a values-driven team that’s redefining excellence in community management.

Position Summary
The Accounts Payable Clerk is responsible for processing vendor invoices and payments for a portfolio of homeowner associations. This role ensures invoices are accurately coded, approved, and paid in accordance with HOA governing documents, management agreements, and internal controls. The AP Clerk works closely with Community Managers, Accounting, and vendors to support timely and accurate HOA financial operations.


Reporting To: Accounting Supervisor

Key Responsibilities

  • Process vendor invoices for HOA associations, including utilities, maintenance, landscaping, and contracted services
  • Verify invoice accuracy, proper coding, and approval prior to posting
  • Enter invoices into the HOA/property management accounting system
  • Prepare and assist with weekly payment runs (checks, ACH, wires)
  • Maintain vendor records, W-9s, and payment terms
  • Resolve invoice discrepancies, duplicate payments, and vendor inquiries
  • Monitor AP aging and follow up on outstanding or disputed items
  • Ensure compliance with HOA governing documents, management agreements, and internal controls
  • Support month-end close activities related to accounts payable
Requirements:

Qualifications

  • High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting or Finance preferred
  • 2+ years of accounts payable experience; HOA or property management experience strongly preferred
  • Familiarity with HOA/property management accounting systems (Vantaca, AppFolio, TOPS, CINC, or similar preferred)
  • Basic understanding of general ledger coding
  • Proficiency in Microsoft Excel and accounting software

Key Competencies

  • Strong attention to detail and accuracy
  • Ability to manage multiple associations and deadlines
  • Clear communication with internal teams and vendors
  • Organized, dependable, and process-driven
  • Ability to work in a fast-paced, deadline-oriented environment

WORK POSTURE REQUIREMENTS

DESCRIPTION


N/A


RARELY


OCCASIONALLY


FREQUENTLY


CONSTANTLY

Sitting






x

Standing





x


Walking





x


Driving


x





Bending (from waist)





x


Crouching (squat)



x




Kneeling




x



Crawling


x





Climbing (stairs)


x





Climbing (ladder)


x





Twisting


x





Reaching



x




Writs Motion




x



CARRYING REQUIREMENTS

ITEM


DESCRIPTION

Items Carried:


Files / Board books

Distance:


50 steps

Times per day:


5

Maximum Weight:


5 pounds

MOVING/LIFTING REQUIREMENTS

ITEM


DESCRIPTION

Items Moved/Lifted:


Paper files

Times Per Day:


5

Maximum Weight:


3 pounds

MOVING/LIFTING LEVELS/HEIGHTS

LEVEL


FREQUENCY

Floor:


Occasionally

Knee:


Rarely

Waist:


Occasionally

Chest:


Occasionally

Overhead:


Occasionally

PUSH PUL REQUIREMENTS

ITEM


FREQUENCY

Furniture:


Frequently

Shampooer:


None

Vacuum:


None

Utility Cart:


None

ENVIRONMENTAL CONDITIONS

Condition


Yes


No

Inside/Outside



x

Hot/cold Temperatures



x

Wet



x

Noise



x

Power Equipment



x

Traffic Hazards



x

Chemical Hazards



x

Heights



x

Dust



x

Close Quarters



x

Fumes/Odors



x


EEO/Drug Free Workplace