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Head Of Administration Jobs (NOW HIRING)

Arnold Porter

Director of Administration

Montara, CA · Hybrid

Arnold & Porter has an opening for a Director of Administration in our Northern California offices (San Francisco and Silicon Valley) to work closely with the partner head of the offices to ensure ...

Arnold Porter

Director of Administration

San Bruno, CA · Hybrid

Arnold & Porter has an opening for a Director of Administration in our Northern California offices (San Francisco and Silicon Valley) to work closely with the partner head of the offices to ensure ...

Arnold Porter

Director of Administration

Belvedere, CA · Hybrid

Arnold & Porter has an opening for a Director of Administration in our Northern California offices (San Francisco and Silicon Valley) to work closely with the partner head of the offices to ensure ...

Arnold Porter

Director of Administration

Woodacre, CA · Hybrid

Arnold & Porter has an opening for a Director of Administration in our Northern California offices (San Francisco and Silicon Valley) to work closely with the partner head of the offices to ensure ...

Arnold Porter

Director of Administration

Pacifica, CA · Hybrid

Arnold & Porter has an opening for a Director of Administration in our Northern California offices (San Francisco and Silicon Valley) to work closely with the partner head of the offices to ensure ...

Arnold Porter

Director of Administration

Millbrae, CA · Hybrid

Arnold & Porter has an opening for a Director of Administration in our Northern California offices (San Francisco and Silicon Valley) to work closely with the partner head of the offices to ensure ...

Arnold Porter

Director of Administration

Ashland, CA · Hybrid

Arnold & Porter has an opening for a Director of Administration in our Northern California offices (San Francisco and Silicon Valley) to work closely with the partner head of the offices to ensure ...

Arnold Porter

Director of Administration

Vallejo, CA · Hybrid

Arnold & Porter has an opening for a Director of Administration in our Northern California offices (San Francisco and Silicon Valley) to work closely with the partner head of the offices to ensure ...

Arnold Porter

Director of Administration

Alamo, CA · Hybrid

Arnold & Porter has an opening for a Director of Administration in our Northern California offices (San Francisco and Silicon Valley) to work closely with the partner head of the offices to ensure ...

Arnold Porter

Arnold & Porter has an opening for a Director of Administration in our Northern California offices (San Francisco and Silicon Valley) to work closely with the partner head of the offices to ensure ...

Arnold Porter

Director of Administration

Orinda, CA · Hybrid

Arnold & Porter has an opening for a Director of Administration in our Northern California offices (San Francisco and Silicon Valley) to work closely with the partner head of the offices to ensure ...

Arnold Porter

Director of Administration

Lafayette, CA · Hybrid

Arnold & Porter has an opening for a Director of Administration in our Northern California offices (San Francisco and Silicon Valley) to work closely with the partner head of the offices to ensure ...

Arnold Porter

Director of Administration

Larkspur, CA · Hybrid

Arnold & Porter has an opening for a Director of Administration in our Northern California offices (San Francisco and Silicon Valley) to work closely with the partner head of the offices to ensure ...

Arnold Porter

Director of Administration

Rodeo, CA · Hybrid

Arnold & Porter has an opening for a Director of Administration in our Northern California offices (San Francisco and Silicon Valley) to work closely with the partner head of the offices to ensure ...

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Head Of Administration information

What does a head of administration do?

A Head of Administration oversees the administrative functions of an organization, ensuring that daily operations run smoothly and efficiently. Their responsibilities typically include managing office staff, developing and implementing administrative policies, overseeing budgets and resources, and ensuring compliance with company regulations. They also play a key role in strategic planning, supporting other departments, and optimizing processes to improve organizational effectiveness. Strong leadership, communication, and organizational skills are essential for this role.

What are the key skills and qualifications needed to thrive as a head of administration, and why are they important?

To thrive as a Head of Administration, you need strong organizational leadership, strategic planning abilities, and a background in business administration, often supported by a bachelor's or master's degree in a related field. Familiarity with enterprise resource planning (ERP) systems, office management software, and HR or compliance tools is typically required. Outstanding interpersonal skills, adaptability, and effective communication help foster a productive team environment and efficient cross-departmental collaboration. These skills ensure seamless administrative operations, regulatory compliance, and the achievement of organizational goals.

What are some common challenges faced by a head of administration, and how can they be addressed?

A Head of Administration often encounters challenges such as balancing multiple priorities, managing diverse teams, and implementing efficient processes across departments. To address these, strong organizational and communication skills are essential, as is the ability to delegate tasks effectively and foster collaboration between administrative staff and other departments. Staying updated on best practices in office management and leveraging technology for workflow automation can also help streamline operations and reduce bottlenecks.

What is the difference between Head Of Administration vs Office Manager?

AspectHead Of AdministrationOffice Manager
ResponsibilitiesOversees entire administrative functions, strategic planning, policy developmentManages daily office operations, staff coordination, administrative support
Required CredentialsOften requires higher education, management experience, leadership skillsTypically requires relevant experience, organizational skills, sometimes certifications
Work EnvironmentExecutive-level, strategic, cross-departmentalOperational, team-focused, day-to-day office setting
Industry UsageCommon in large organizations, corporations, institutionsCommon in small to medium businesses, corporate offices

The Head Of Administration generally holds a higher-level, strategic role overseeing all administrative functions, while the Office Manager focuses on daily operations and staff management. Both roles require organizational skills, but the Head Of Administration often has broader responsibilities and higher credentials.

What cities are hiring for Head Of Administration jobs?

Cities with the most Head Of Administration job openings:

What are the most commonly searched types of Of Administration jobs?

The most popular types of Of Administration jobs are:

What states have the most Head Of Administration jobs?

States with the most job openings for Head Of Administration jobs include:

Head Of Administration jobs near you
Infographic showing various Head Of Administration job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 86% Full Time, 10% Part Time, and 3% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution.

Head of Administration and Finance

Stellar Industries Corp.

Millbury, MA • On-site

$137K - $191K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 10 days ago

Job description

About Us

Stellar Industries is a rapidly growing industry leader in manufacturing metalized ceramics. We are a major supplier of innovative, high-quality parts to the Aerospace, Photonics, Telecommunications, and Commercial industries. TRUMPF Photonics recently acquired the company and has significant growth goals.

About the Role

The Head of Administration and Finance provides strategic leadership for Stellar Industries’ finance, administration, purchasing, compliance, business systems, and IT functions, with responsibility for financial reporting, cost control, process modernization, and operational support for company growth. The position is also responsible for modernizing all administrative and financial functions and developing short and long-term cost models to support strategic planning.

This position requires use of information or access to production processes subject to national security controls under U.S. export control laws and regulations (including but not limited to the International Traffic in Arms Regulations (ITAR) and the Export Administration Regulations (EAR)). To comply with those regulations, this position may require applicants to be U.S. Persons (i.e., U.S. citizens, U.S. lawful permanent residents, protected individuals as defined by 8 U.S.C. 1324b(a)(3)), or eligible to obtain the required export authorizations from the U.S. Department of State or the U.S. Department of Commerce.

What You Get to Do

• Plans, directs, and executes all administrative and finance functions of the company

• Manages 5 direct reports, including a Sr. Controller

• Provides financial reports and statements to management

• Organizes the development of budgets, reports actuals vs budget, analyzes variances

• Develops and maintains production cost models for a mixed job shop/volume manufacturing environment

• Responsible for the business systems used for accounting, for example Sage and Realtrac software

• Responsible for leading the implementation of a new ERP/MRP system

• Responsible for overseeing the IT operations, including CMMC compliance

• Analyzes current administrative practices and recommends and implements changes as needed

• Implement and execute a system of controls to meet compliance goals

• Prepare internal and external compliance reports

• File quarterly and annual reports with government agencies

• Lead and support continuous improvement efforts

Required Experience

  • Significant experience with manufacturing cost accounting, either in semiconductor or PCB industries
  • Recent experience working in a company with 40 – 100 employees


About You

• Bachelor’s degree in business administration or accounting, or equivalent experience

• 7 years or more of accounting and finance experience

• Proven track record of setting up new business processes and affecting change

• Significant experience with manufacturing cost accounting

• Excellent attention to detail and accuracy, ability to meet deadlines

• Excellent supervisory skills

• Experience with the introduction of new software tools

• Knowledge of Realtrac ERP, Epicor and/or SAP B1 is helpful

• Excellent Excel skills

What We Offer

• Employees (and their families) are eligible to participate in the company's medical, dental, employer paid vision, and employer paid basic life insurance and disability Insurance.

• Tuition Reimbursement

• 4-Day workweek

• For informational purposes only, the range for annual base salary for this role is $137,000 to $191,000 US Dollars (USD), Salaried based on a variety of factors. For informational purposes only, this role is eligible to participate in the Company’s Bonus Plan based on the Company’s performance in the prior fiscal year.

• Employees will accrue up to 128 hours of paid time off every year.

• Employees are eligible to enroll in the Company’s 401(k) plan.



Monday - Thursday 6 am - 4:30 pm