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Graduate Programs Coordinator Jobs in Washington

Umd

Coordinator, Freshmen Programs

College Park, MD · On-site

$63K - $75K/yr

... graduate, and professional level. The Coordinator, Freshmen Programs is responsible for the ... operational and administrative management of the University's Freshmen Connection program, ensuring ...

MFA

Fellowship Program Coordinator, Medicine

Washington, DC · On-site

$19.71 - $26.80/hr

Support additional education programs and departmental initiatives as assigned. Recruitment ... Experience as a Residency Coordinator, Fellowship Coordinator, or working within a Graduate Medical ...

Howard University

Program Coordinator

Washington, DC · On-site

Wellness programs, commuter benefits, and a vibrant company culture Join Howard University and ... Has responsibility for directing student employees, interns, graduate assistants, temporary ...

Howard University

Associate Dean

Washington, DC · On-site

The Associate Dean for Research and Graduate Programs is responsible for managing Teaching ... The Office coordinates important events including the COAS Grants Academy and recurring meetings ...

Howard

Faculty Services Coordinator

Chevy Chase, DC · On-site

$55K - $60K/yr

... of graduate programs, and legal writing instructors. SUPERVISORY AUTHORITY: Non-supervisory ... Coordinates travel schedules, lodging accommodations, and ground transportation for faculty travel ...

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Graduate Programs Coordinator information

What does a graduate programs coordinator do?

A Graduate Programs Coordinator is responsible for managing and supporting administrative functions related to graduate programs within a college or university. Their duties typically include assisting students with admissions, registration, and graduation processes, coordinating program events, maintaining student records, and serving as a liaison between students, faculty, and administration. They help ensure that program requirements are met and provide guidance to students throughout their academic journey. Additionally, they may organize orientation sessions, manage communications, and support accreditation or reporting processes.

What are the key skills and qualifications needed to thrive as a graduate programs coordinator, and why are they important?

To thrive as a Graduate Programs Coordinator, you need strong organizational skills, attention to detail, and a background in higher education administration, often supported by a bachelor’s or master’s degree. Familiarity with student information systems, admissions software, and university databases is typically required. Excellent communication, problem-solving abilities, and interpersonal skills help you effectively support students and collaborate with faculty and staff. These competencies are vital for managing program logistics, ensuring regulatory compliance, and fostering a positive academic environment.

What are some typical challenges faced by a graduate programs coordinator, and how can they effectively manage them?

Graduate Programs Coordinators often balance multiple responsibilities, such as managing admissions processes, supporting faculty and students, and ensuring compliance with academic policies. A common challenge is handling high volumes of inquiries and applications, especially during peak admission periods. Effective time management, strong communication skills, and proficiency with student information systems can help coordinators stay organized and responsive. Building strong relationships with faculty and administrative staff also fosters smoother collaboration and efficient problem-solving.

What cities in Washington are hiring for Graduate Programs Coordinator jobs?

Cities in Washington with the most Graduate Programs Coordinator job openings:

Graduate Programs Coordinator jobs near you
Infographic showing various Graduate Programs Coordinator job openings in Washington as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, and 4% Contract. Highlights an 84% Physical, 1% Hybrid, and 15% Remote job distribution.

Graduate Medical Education Institutional Administrator

Bethesda, MD • On-site

BETA Systems International
IT Services • 1 - 10 employees
Learn more about BETA Systems Internationalexternal

Contractor

Posted 18 days ago

Key responsibilities

  • Support institutional compliance with ACGME Institutional Requirements and coordinate accreditation activities and reporting

  • Provide operational support for the GMEC and its subcommittees, including managing agendas, minutes, and action items

  • Coordinate the development and maintenance of institutional GME policies, procedures, and appointment templates

Job description

GME Institutional Administrator — ACGME Sponsoring Institution | DIO / GMEC Support | TAGME / C-TAGME Preferred — NIH Clinical Center (Bethesda, MD)
Note: This position is contingent on contract award. Candidates will be contacted only if this contract is awarded to BSI.  
About the Role
We're seeking a TAGME/C-TAGME-certified or equivalent Graduate Medical Education professional to serve as GME Institutional Administrator supporting the Designated Institutional Official (DIO) at the NIH Clinical Center — the nation's premier biomedical research hospital and ACGME Sponsoring Institution for 24 accredited residency and fellowship programs.
In this role, you'll serve as the principal administrative coordinator for the DIO, working across institutional accreditation, Graduate Medical Education Committee (GMEC) operations, and Clinical Fellow administration. This is a high-visibility, single-incumbent position — a step up in scope for a program-level GME Coordinator ready to move into Sponsoring Institution-level work — at the heart of one of the country's most respected academic medical institutions.
What You'll Do
  • Support institutional compliance with ACGME Institutional Requirements and coordinate Sponsoring Institution accreditation activities and reporting
  • Provide operational support for the GMEC and its subcommittees — agendas, minutes, action item tracking, and committee records
  • Coordinate the Annual Institutional Review (AIR) and Special Reviews, including data collection, survey compilation, and documentation
  • Manage the institutional GME trainee software platform and maintain institutional records and evaluations
  • Support Clinical Fellow onboarding, appointment, and administration in coordination with HR, Credentialing, Occupational Medical Service, Security/Badging, Benefits, Payroll, and International Services
  • Coordinate development and maintenance of institutional GME policies, procedures, and appointment agreement templates
  • Lead a forum of GME Program Coordinators, providing training and support across NIH Institutes and Centers
  • Support institutional strategic planning and continuous quality improvement initiatives tied to GME
What You'll Need
  • TAGME / C-TAGME certification strongly preferred (or demonstrated equivalent competency)
  • Demonstrated experience supporting an ACGME-accredited program, Sponsoring Institution, DIO, GMEC, or equivalent educational governance body — at the program or institutional level
  • Working knowledge of ACGME Institutional and Program Requirements, including Annual Institutional Reviews, Special Reviews, or accreditation site visits
  • Experience coordinating accreditation activities, including ACGME ADS Annual Updates, program applications, or complement change documentation
  • Experience with GME management systems — New Innovations, MedHub, ADS, or comparable platforms
  • Bachelor's degree in healthcare administration, higher education administration, business administration, public health, or a related field (master's a plus)
  • Minimum of one year of progressively responsible experience in GME administration, academic medicine, healthcare administration, or a comparable setting
  • Strong organizational, analytical, and project management skills; excellent written and verbal communication
  • Proficiency with Microsoft Office
  • Ability to manage multiple priorities with strong attention to detail and discretion with confidential information
Federal/government experience is a strong plus. Candidates with prior GME experience at a federal agency, military treatment facility (e.g., Walter Reed National Military Medical Center), VA, or similar government setting are especially encouraged to apply.
Why This Role
  • Work at the center of GME operations for one of the world's leading biomedical research institutions
  • High-impact, high-visibility position with direct partnership with institutional leadership
  • Support for professional development, including attendance at a national GME/ACGME-focused conference annually
Location: NIH Clinical Center — Bethesda, MD (on-site; occasional telework may be authorized) Schedule: Full-time, Monday–Friday, standard business hours (occasional early morning, evening, or extended hours for orientation, site visits, and special projects)
Contract Position — supporting a federal client at the National Institutes of Health
 

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