Graduate Program Assistant Jobs in Provo, UT (NOW HIRING)

Salary: $63,793.00 - $75,050.00 Annually
Location : Main Campus - Orem
Job Type: FT Exempt Salaried Staff
Job Number: FY2706517
Division: VP Academic Affairs
Department: Woodbury School of Business Graduate Programs
Opening Date: 08/25/2026
Closing Date: 9/13/2026 11:59 PM Mountain
Required Documents Needed to Apply: Resume
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Position Announcement
Join Utah Valley University's Woodbury School of Business and play a key role in shaping the future of graduate education. As the Assistant Director of Graduate Programs, you'll have the opportunity to lead initiatives that expand program visibility, strengthen enrollment efforts, and enhance the overall graduate student experience. Your work will directly contribute to the growth and success of high-impact graduate programs while helping students advance their educational and professional goals.
This position offers a dynamic blend of leadership, strategy, relationship building, and operational management. You'll collaborate with faculty, staff, industry partners, and prospective students to drive recruitment, support student success, and foster meaningful connections between academic programs and the business community. As a trusted leader within the Woodbury School of Business, you'll help guide program development, oversee key operational functions, and contribute to the continued growth and reputation of graduate education at UVU. If you're passionate about higher education, strategic leadership, and creating opportunities that positively impact students and organizations, this role offers the chance to make a lasting difference in a collaborative and innovative environment.
Summary of Responsibilities

• Community Outreach & Recruitment: Develop & execute data-informed community outreach & recruitment strategies to attract a diverse and highly qualified student body. Establish & sustain strategic partnerships with industry leaders, professional organizations, and academic institutions to fortify recruitment pipelines and expand program reach. Serve as the leading representative of the graduate programs at key recruitment events. Spearhead the creation and execution of innovative information sessions, webinars, and workshops to engage and educate prospective students. Lead collaboration with the marketing team to drive brand recognition through compelling promotional materials, digital campaigns, and targeted recruitment initiatives. Direct and oversee outreach efforts aligned with institutional initiatives to ensure broad and equitable access to graduate programs. Provide leadership, guidance, and mentorship to the Enrollment and Recruiting Program Manager in executing recruitment initiatives and outreach strategies.
• Office Operations & Enrollment Management: Provide leadership in overseeing daily office operations, ensuring optimal administrative efficiency, student services excellence, and staff collaboration. Drive strategic oversight of enrollment processes, including application review, admissions coordination, and student onboarding. Design and implement sophisticated, data-driven tracking systems for recruitment, enrollment, and retention to optimize institutional effectiveness. Ensure adherence to institutional policies and accreditation requirements, continuously identifying areas for improvement and innovation. Build and sustain dynamic, cross-functional relationships with university departments to enhance student support services. Directly oversee the Enrollment and Recruiting Program Manager and frontline administrative staff, providing visionary leadership and strategic direction to enhance enrollment initiatives and student engagement efforts.
• Student Engagement & Prospective Student Support: Lead high-impact initiatives to support prospective students through the application and enrollment process. Oversee the development and execution of comprehensive informational sessions, open houses, and individualized meetings to engage and convert prospective students. Cultivate a vibrant, inclusive, and student-centered environment by driving engagement efforts, collaborating with faculty, staff, and student organizations to ensure robust access to essential campus resources and opportunities.
• Strategic Planning & Reporting: Direct the collection, analysis, and synthesis of key enrollment and demographic data to drive strategic decision-making and continuous program improvement. Provide high-level insights and strategic recommendations to senior leadership to enhance recruitment, retention, and the overall student experience. Play a pivotal leadership role in institutional planning and strategy meetings, ensuring the alignment of program goals with broader university objectives. Lead the development, assessment, and implementation of best practices in student engagement, recruitment, and academic support, positioning the graduate programs as a leader in innovation and excellence. Demonstrated expertise in leading teams, developing forward-thinking strategies, and driving institutional change. Exceptional communication, negotiation, and interpersonal skills to influence and engage diverse stakeholders at all levels. Proven track record of success in marketing, outreach strategies, and enrollment management techniques. Ability to work both independently and collaboratively in a high-paced, results-driven environment. Advanced proficiency in data management, assessment tools, and CRM systems, with the ability to leverage technology for strategic advantage.

Qualifications / Licenses / Certifications

• Master's degree in business administration, higher education administration, or a related field.
• Minimum of three years of progressive leadership experience.

Knowledge / Skills / Abilities
Knowledge
• Understanding of institutional change and strategic planning.
• Expertise in marketing, outreach strategies, and enrollment management techniques.
• Proficiency in data management, assessment tools, and CRM systems.
Skills
• Strong leadership and team management capabilities.
• Exceptional communication, negotiation, and interpersonal skills.
• Ability to work independently and collaboratively in a high-paced, results-driven environment.
Abilities
• Capacity to develop and drive institutional strategies.
• Ability to engage diverse stakeholders at all levels.
• Aptitude for leveraging technology to support recruitment and enrollment initiatives.
EEO Statement:
UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.
Utah Valley University's dedication to exceptional care offers quality service and benefits to employees while staying committed to meeting the needs of a diverse workforce.
UVU is pleased to offer a competitive and comprehensive benefits package that supports employees and their family's overall physical and mental health, protects their income in case of unforeseen illness and life events, and assists in building financial security for retirement and the future.
Highlights from Utah Valley University's benefits package include:

• Medical network and plan options with low employee premiums
• Employer HSA contribution for those that elect the university's High-Deductible Health Plan
• Other tax advantage, reimbursement account options (i.e. Flexible Spending Account & Dependent Care)
• Dental and vision plan options
• Incentivized wellness program
• Employer paid basic life, Accidental Death and Dismemberment (AD&D), and Long Term Disability (LTD) coverage
• Employee Assistance Program (EAP)
• 401(a) Defined Contribution Plan with an employer contribution of 14.2% based on employee's compensation (100% vested on first day of full-time employment)
• Undergraduate tuition remission benefit waiving up to 18 credit hours (each semester) for employees and their eligible dependents (spouses & children dependents unmarried and up to age 26)
• Generous leave package which includes sick, vacation (staff only), and personal leave; 13 paid holidays; paid medical maternity and parental leave

For more information about the benefits offered, visit
01
Do you meet the minimum requirements for this position as outlined?• Master's degree in business administration, higher education administration, or a related field.• Minimum of three years of progressive leadership experience.

• Yes
• No

02
What is your highest level of education?

• High School or equivalent
• Associates
• Bachelors
• Masters
• Ph.D.
• Ph.D. (abd)
• Juris Doctorate

03
How many years of experience do you have in this type of position?

• <1
• 1
• 2
• 3
• 4
• 5
• 6
• 7
• 8+

04
Have you used enrollment, retention, demographic, or recruitment data to inform decision-making, assess outcomes, and develop strategic recommendations?

• Yes
• No

05
Do you have experience building and maintaining partnerships with businesses, community organizations, academic institutions, or other external stakeholders to support program growth or recruitment efforts?

• Yes
• No

06
Do you have experience planning and leading recruitment events, information sessions, webinars, open houses, or other student engagement programs?

• Yes
• No

07
Do you have experience overseeing admissions processes, enrollment operations, student onboarding, or other key student lifecycle functions within a college or university setting?

• Yes
• No

08
Are you proficient in utilizing CRM systems, student information systems, or other data management tools to track recruitment, enrollment, and student success metrics?

• Yes
• No

09
Describe your experience leading and developing professional staff in a higher education environment.
10
Describe a recruitment or enrollment initiative you led and the measurable outcomes achieved.
Required Question