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Graduate Program Assistant information

What is a graduate program assistant?

Graduate Program Assistants are staff members who provide administrative and operational support to graduate programs within universities or colleges. Their responsibilities often include coordinating admissions processes, assisting students and faculty, managing records, organizing events, and ensuring compliance with institutional policies. They play a crucial role in maintaining smooth communication among students, faculty, and external departments, helping to create an efficient and supportive academic environment for graduate students.

How does a graduate program assistant typically collaborate with faculty and students in their daily work?

Graduate Program Assistants play a key liaison role, supporting both faculty and graduate students by coordinating schedules, managing program communications, and assisting with the administration of academic processes like admissions or thesis submissions. They often handle inquiries from students, organize program events, and ensure faculty have the resources needed for teaching and advising. Regular collaboration with academic advisors, department chairs, and administrative offices is essential to keep the program running smoothly and to address any issues promptly.

What are the key skills and qualifications needed to thrive as a graduate program assistant, and why are they important?

To thrive as a Graduate Program Assistant, you need strong organizational skills, attention to detail, and a background in office administration, often supported by a bachelor's degree. Familiarity with student information systems, scheduling software, and Microsoft Office Suite is typically required. Exceptional communication, customer service, and problem-solving abilities help you effectively support students and faculty. These skills ensure efficient program operations, positive student experiences, and smooth coordination of academic activities.

What is the difference between Graduate Program Assistant vs Research Assistant?

AspectGraduate Program AssistantResearch Assistant
Required CredentialsTypically a graduate student or recent graduateUsually a student or early-career professional with relevant skills
Work EnvironmentAdministrative settings, academic institutions, or program officesLaboratories, research centers, or field sites
Employer & Industry UsageUniversities, colleges, and educational programsResearch institutions, universities, and labs
Common Search & Comparison IntentUnderstanding program support roles in academiaResearch project involvement and technical tasks

The Graduate Program Assistant primarily handles administrative and program support tasks within academic settings, often requiring a background in education or related fields. In contrast, Research Assistants focus on supporting research projects, often requiring technical skills and familiarity with research methodologies. While both roles are common in academic environments, they serve different functions and skill sets.

How much does a graduate program assistant get paid?

The salary for a graduate program assistant typically ranges from $12 to $20 per hour, depending on the institution, location, and level of experience. Some positions may also offer stipends or benefits, especially in research or academic settings.

What qualifications do you need to be a graduate program assistant?

To be a graduate program assistant, candidates typically need a bachelor's degree or current enrollment in a graduate program, strong organizational and communication skills, and proficiency with office software. Some positions may require prior experience in administrative support or related fields.

What are the most commonly searched types of Graduate Program jobs in South Carolina?

The most popular types of Graduate Program jobs in South Carolina are:

What are popular job titles related to Graduate Program Assistant jobs in South Carolina?

For Graduate Program Assistant jobs in South Carolina, the most frequently searched job titles are:

What job categories do people searching Graduate Program Assistant jobs in South Carolina look for?

The top searched job categories for Graduate Program Assistant jobs in South Carolina are:

What cities in South Carolina are hiring for Graduate Program Assistant jobs?

Cities in South Carolina with the most Graduate Program Assistant job openings:

Graduate Program Assistant jobs near you
Infographic showing various Graduate Program Assistant job openings in South Carolina as of July 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Graduate Medical Education (GME) Program Administrator, PT, Days

Prisma Health

Greenville, SC • On-site

Part-time

Re-posted 12 days ago

Prisma Health rating

7.1

Company rating: 7.1 out of 10

Based on 350 frontline employees who took The Breakroom Quiz

381st of 889 rated healthcare providers

Job description

Inspire health. Serve with compassion. Be the difference.
Job Summary
Responsible for supporting the Program Director in maintaining quality graduate medical education, ACGME or CODA accreditation, and prioritizing/coordinating accreditation and operational processes with the Prisma Health GME office. Collaborates in management, interpretation, and analysis, and makes recommendations of certain aspects of the residency or fellowship program and implements changes approved by program leadership. Prepares, coordinates, and monitors residency or fellowship related administrative activities through the application of broad GME knowledge, practices, and principles in conjunction with, or occasionally on behalf of, the Program Director. Serves as a liaison between the Prisma Health GME office and the residency or fellowship program; directly reporting to the Director of GME Administration, and indirectly reporting to the Residency/Fellowship Program Director. All team members are expected to be knowledgeable and compliant with Prisma Health's behavioral expectations and standards.
Essential Functions
  • All team members are expected to be knowledgeable and compliant with Prisma Health's purpose: Inspire health. Serve with compassion. Be the difference.
  • Manages components of program accreditation, including required documentation, site visits, self-studies, special reviews, and documentation needed for Graduate Medical Education Committee review/approval; also serves as liaison between national accreditation body, program leadership, and GME Office.
  • Oversees and completes human resources functions for residents and fellows, including employment paperwork, leaves of absence, resident time off, visa paperwork, and payroll; may provide guidance and assist residents/fellows with administrative matters (e.g. loan forbearance forms, research posters, verifications, notarization, etc.); manage or supervise other staff in the department, depending on program size and needs (as applicable).
  • Plans, manages, and executes of program recruitment, including the applicant screening process, the organization of interview materials and schedules, hosting the interview process (in-person or virtual), preparing materials for rank meetings as well as certifying the rank order list, and all post-Match communication with faculty, and program leadership.
  • Manages aspects of curriculum development, to include mapping and tracking of core competencies, milestones, evaluations for residents/fellows, proctoring the annual in-training examination, program orientation, and manage the conference schedule and didactic series events (educational series, grand rounds, noon conferences, etc.).
  • Reviews, approves, and makes recommendations for program budget(s), to include accessing and analyzing current and future budgets, expense reimbursement, resident educational dollars, and funds related to orientation, graduation, and onboarding experiences.
  • Serves as department liaison for Graduate Medical Education, which includes administrative supervision and support to residents/fellows, program leadership, faculty, GME office, coordinate and update letters of agreement, track pertinent program and alumni data and ensure accreditation action plans are tracked at the program level.
  • Plans and executes meetings related to the residency/fellowship program, providing statistical information and data for agenda and applicable background information, and serve as an integral part of the discussion of meetings
  • Oversees the administrative duties in resident/fellow scheduling alongside the chief residents (if applicable), create or assist in the development of rotation schedules, track and analyze clinical and educational work hour violations/trends and communicate with the program leadership, and create the call schedule; create and manage program communications in conjunction with the program leadership.
  • Participates in the development of policies and procedures and serve as an expert on their interpretation within program specific policies and procedures, as well supporting the implementation of institutional and accreditation policies/procedures related to residents/fellows.
  • Creates and delivers aspects for the educational, wellness, and social events for residents/fellows, including the creation of wellness initiatives, managing event budgets, and making recommendations for future programming events.
  • Performs other duties as assigned.

Supervisory/Management
  • This is a supervisor job which may have direct supervision of team members which may include hire/termination authority, disciplinary authority, and performance management responsibilities. May have budget input or responsibilities. Job is not considered a member of management staff.

Minimum Requirements
  • Education - Bachelor's degree
  • Experience - Two (2) years of Graduate Medical Education and/or academic experience and /or professional/administrative/customer service experience. New Innovations, GME Tracker, ERAS, FREIDA, NRMP, ACGME, WebAds, and other applicable software experience.

In Lieu Of
  • In lieu of the education and experience requirements noted above, an equivalent combination of work/academic experience may be considered (i.e., Master's degree)

Required Certifications, Registrations, Licenses
  • Board eligible for TAGME certification or the ability to be eligible to apply for TAGME certification after three (3) years in GME.

Knowledge, Skills, and Abilities
  • Working knowledge of Microsoft Office
  • Communication skills
  • Ability to multi-task
  • Organizational skills
  • Critical thinking skills
  • Knowledge of GME and ACGME common requirements preferred

Work Shift
Day (United States of America)
Location
Greenville Memorial Med Campus
Facility
7004 Academics
Department
70048951 Urology Residency - Greenville
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