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Graduate Program Administrator Jobs in Illinois (NOW HIRING)

Principia The

Writing Center Director

Elsah, IL · On-site

$43K - $60K/yr

... any post-graduate interns assigned to the department, and maintains ongoing professional ... Partners with the FYE Coordinator, Library, Writing Program Administrator, and Director of Faculty ...

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All JobsGraduate Program Administrator JobsGraduate Program Administrator Jobs in Illinois

Graduate Program Administrator information

See Illinois salary details

$34.4K

$87.8K

$132.8K

How much do graduate program administrator jobs pay per year?

As of Aug 11, 2026, the average yearly pay for graduate program administrator in Illinois is $87,822.00, according to ZipRecruiter salary data. Most workers in this role earn between $60,100.00 and $112,900.00 per year, depending on experience, location, and employer.

What is the difference between Graduate Program Administrator vs Internship Coordinator?

AspectGraduate Program AdministratorInternship Coordinator
Required CredentialsBachelor's degree, possibly some experience in HR or educationBachelor's degree, experience in program management or education
Work EnvironmentEducational institutions, corporate training programsUniversities, companies managing internship programs
Employer & Industry UsageHigher education, corporate sectorsEducational institutions, corporate HR departments
Common Search & ComparisonYesYes

The Graduate Program Administrator and Internship Coordinator roles share similarities in managing educational or training programs, often requiring similar educational backgrounds. The main difference lies in scope: Graduate Program Administrators typically oversee graduate-level programs within institutions or companies, while Internship Coordinators focus on managing internship experiences for students or entry-level participants. Both roles are vital in educational and corporate settings, with overlapping skills in program management and communication.

What are the key skills and qualifications needed to thrive as a graduate program administrator?

To thrive as a Graduate Program Administrator, you need strong organizational skills, attention to detail, and a bachelor's degree, often in education or administration. Familiarity with student information systems, database management, and office productivity software is typically required. Exceptional communication, problem-solving, and interpersonal skills help you effectively support students and coordinate with faculty. These capabilities are essential to ensure smooth program operations, student satisfaction, and regulatory compliance in academic environments.

What is a graduate program administrator?

Graduate Program Administrators are staff members who manage the day-to-day operations of graduate programs within universities or colleges. They support faculty and students by coordinating admissions, enrollment, course scheduling, and compliance with institutional policies. Additionally, they serve as a resource for graduate students, assisting with academic requirements, deadlines, and program logistics. Their role is essential in ensuring the smooth functioning of graduate programs and fostering a supportive academic environment.

What are some common challenges graduate program administrators face when supporting both students and faculty, and how can they be addressed?

Graduate Program Administrators often balance multiple responsibilities, such as coordinating admissions, supporting student progress, and assisting faculty with program requirements. Common challenges include managing heavy workloads during peak periods (like application deadlines), ensuring clear communication between departments, and addressing diverse student needs. These can be addressed by developing strong organizational systems, leveraging technology for tracking and communication, and proactively building relationships with both students and faculty to facilitate problem-solving and streamline processes.
What are popular job titles related to Graduate Program Administrator jobs in Illinois? For Graduate Program Administrator jobs in Illinois, the most frequently searched job titles are:
What job categories do people searching Graduate Program Administrator jobs in Illinois look for? The top searched job categories for Graduate Program Administrator jobs in Illinois are:
Graduate Program Administrator jobs near you
Infographic showing various Graduate Program Administrator job openings in Illinois as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $87,822 per year, or $42.2 per hour.

Accreditation and Recognition Administrator

ACGME

Chicago, IL • On-site

$66K - $78K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 14 days ago

Job description

The offered salary will be determined by a variety of factors including an applicant’s education, years of experience, knowledge, skills, and abilities as well as internal equity and alignment with market data.

Job Title:

Accreditation and Recognition Administrator, Sponsoring Institutions

Department:

Department of Accreditation, Recognition and Field Activities

FLSA Status:

Non-Exempt

Reports to:

Director, Sponsoring Institutions Projects


The following describes the various aspects of the designated job. Some or all of these aspects may be changed over time, with or without notice, at the sole discretion of the ACGME.


Applicants must be currently authorized to work in the United States (US) on a full-time basis. The ACGME will not provide employment sponsorship for this position (e.g., H-1B Visa or other US employment authorization).

JOB OVERVIEW

Under direction, the Accreditation and Recognition Administrator supports the work of accreditation of Sponsoring Institution-based fellowships, recognition of Non-Standard Training, and other Sponsoring Institution programmatic activities. Responsible for various aspects of meeting logistics and coordination, data management and analysis, project management, troubleshooting and improvement of accreditation and recognition software, group process oversight and record-keeping, and verbal and written communications with graduate medical education and health systems leaders.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

  • Coordinates and manages advisory committees to support peer review and development of institutional accreditation and recognition of Non-Standard Training (NST).
  • Supports the administration of Sponsoring Institution processes, including organizational changes, name changes of ACGME-accredited programs, and development of documents and templates.
  • Documents, reviews, and posts Institutional Review Committee decisions related to NST recognition and SI-Based fellowships, including actions and letters of notification in ADS.
  • Maintains files and filing systems for SI-based fellowships and NST recognition.
  • Gathers and analyzes institutional accreditation and recognition data for use in process improvement and education.
  • Plans, implements, and monitors improvements to Sponsoring Institution processes in the ACGME’s Accreditation Data System (ADS) in collaboration with Sponsoring Institution team members and user groups.
  • Organizes the Institutional Coordinator Workshop, educational content on Learn, and other outreach and educational activities and special project initiatives related to institutional accreditation and recognition as assigned by the Director, Sponsoring Institution Projects.
  • Coordinates routine meetings, including the confirmation and communication of meeting dates and times and the preparation of meeting agendas.
  • Coordinates logistics of meetings held in the ACGME Conference Center, including meeting room set-up, catering, hotel accommodations, IT support, group meals, remote and in-person participation, and preparation and distribution of agendas and other documents.
  • Responds to basic inquiries from Sponsoring Institutions and other external constituents, and answers questions about fellowship and recognition requirements, policies, procedures, and data submissions.
  • Writes, edits, and proofreads communications regarding Sponsoring Institution-based fellowships, institutional recognition, and other Sponsoring Institution projects.
  • Transfers PowerPoint slides to the appropriate template and edits slides to align with departmental and ACGME standards in preparation for courses.
  • Reviews and updates web page content and other online information.
  • Serves as the primary point of contact to Sponsoring Institution volunteers for questions relating to accessing the ACGME reimbursement system and preparing expense reports for payment.
  • Other duties as assigned.

SUPERVISORY RESPONSIBILITY


None.

QUALIFICATIONS

Minimum

  • Bachelor’s degree in a relevant field of study
  • Three years’ experience as an institutional/residency/fellowship program coordinator or five years of administrative support in a health-related area.
  • Basic computer skills, including using the internet, Adobe Acrobat, and Microsoft Office 365 suite, to include Outlook, Word, Excel, PowerPoint, Teams, and OneDrive.

Preferred

  • Master’s degree in a relevant field of study.
  • Knowledge of the ACGME Accreditation Data System (ADS).
  • Special events experience.

REQUIRED KNOWLEDGE, SKILL SETS, AND ABILITIES


  • Strong attention to detail and expert follow-up skills.
  • Demonstrated sound judgment, common sense, and dependability.
  • Skilled in working under tight timelines and comfortable balancing multiple projects and priorities simultaneously.
  • Enthusiastic team player with a strong work ethic and demonstrated flexibility.
  • Superior organizational and workflow management skills.
  • Strong communication skills with a demonstrated customer-oriented approach to both internal and external communication.
  • Strong writing, editing, and proofreading skills with an understanding of basic graphic design principles.
  • Basic data management and statistical analysis skills.
  • Ability to process existing and new information and apply information to novel situations.
  • Ability to use, disseminate, and interpret data in reports.
  • Ability to apply and use meeting technology, including remote meeting technology, to facilitate in-person, remote, and hybrid meetings, as well as educational sessions and other communications.
  • Ability to maintain detailed timelines with multiple workstreams, to prioritize tasks, and to uphold the values of personal and team accountability and transparency to internal and external stakeholders.
  • Ability to maintain detailed project notes and archival systems to ensure notes and other project materials are readily available to Sponsoring Institution team members.


WORK ENVIRONMENT/CONDITIONS

  • This position is based in a typical office environment with no specific or unusual physical or environmental demands.
  • Most of the work performed is normally done in the ACGME office and/or home office with the typical physical demands of an office environment.


BENEFITS

We offer a very attractive benefits package that includes medical, dental, and vision insurance, paid time off, 401k plan and other wellness benefits.

The ACGME is an Equal Opportunity Employer.
ACGME logo

About ACGME

Sourced by ZipRecruiter

Industry

Health care and social assistance

Company size

201 - 500 Employees

Headquarters location

Chicago, IL, US

Year founded

1981

View All ACGME Jobs