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Graduate Medical Education Program information

What are some common challenges faced by coordinators in a graduate medical education program?

Coordinators in a GME program often juggle multiple responsibilities, such as managing accreditation requirements, scheduling resident rotations, and supporting faculty and trainees. One common challenge is staying updated with changing accreditation standards and ensuring timely documentation. Additionally, coordinators frequently serve as the main point of contact for residents, which requires strong communication and problem-solving skills to address concerns and foster a supportive learning environment. Effective time management and adaptability are essential for success in this dynamic role.

What are the key skills and qualifications needed to thrive in graduate medical education program administration, and why are they important?

To thrive in Graduate Medical Education (GME) Program administration, you need a solid understanding of medical education standards, accreditation requirements, and program management, often supported by a relevant bachelor's or master's degree. Familiarity with ACGME accreditation systems, New Innovations, and residency management software is typically required. Strong organizational skills, attention to detail, and effective communication are crucial soft skills for coordinating program operations and supporting residents. These competencies ensure compliance, smooth program functioning, and a positive learning environment for trainees.

What is the difference between Graduate Medical Education Program vs Medical Residency Program?

AspectGraduate Medical Education ProgramMedical Residency Program
CredentialsRequires medical degree (MD or DO), licensing, and accreditationRequires completion of medical school, licensing, and accreditation
Work EnvironmentHospitals, clinics, academic institutionsHospitals, clinics, academic settings
PurposeProvides postgraduate training for medical graduates to specializeProvides specialized training for medical graduates in a specific field
DurationVaries (1-7 years depending on specialty)Typically 3-7 years depending on specialty

Both Graduate Medical Education Programs and Medical Residency Programs are essential for postgraduate medical training. While they share similar credentials, work environments, and purposes, the Graduate Medical Education Program is a broader term encompassing various training types, including residencies. Residency programs are specific training tracks within these graduate programs, focusing on particular specialties.

What is a graduate medical education program?

A Graduate Medical Education (GME) Program is a structured training program for medical school graduates who are pursuing advanced education in a medical specialty or subspecialty. These programs, commonly known as residencies and fellowships, provide hands-on clinical experience under the supervision of experienced physicians. GME programs are essential for physicians to gain the practical skills and knowledge required for independent practice. Successful completion of a GME program is typically required for medical licensure and board certification in a chosen specialty.
What are the most commonly searched types of Graduate Medical Education Program jobs in Ohio? The most popular types of Graduate Medical Education Program jobs in Ohio are:
What are popular job titles related to Graduate Medical Education Program jobs in Ohio? For Graduate Medical Education Program jobs in Ohio, the most frequently searched job titles are:
What job categories do people searching Graduate Medical Education Program jobs in Ohio look for? The top searched job categories for Graduate Medical Education Program jobs in Ohio are:
Graduate Medical Education Program jobs near you

Graduate Medical Education, Program Coordinator II (Ophthalmology)

Wright State University

Dayton, OH • On-site

Full-time

Re-posted 10 days ago

Wright State University rating

5.5

Company rating: 5.5 out of 10

Based on 8 frontline employees who took The Breakroom Quiz

586th of 614 rated colleges and universities

Job description

Position Information
Position Information (Default Section)
EEO Statement
Wright State University is an equal opportunity employer.
Faculty Rank or Job Title
Graduate Medical Education, Program Coordinator II (Ophthalmology)
Job Category:
Administrative (exempt/non-exempt)
Department
Graduate Medical Education
EEO number:
26H165
Position FTE
100%
Minimum Hourly Rate
20.00/hr
Salary Band:
UC HR4
Job Summary/Basic Function:
The GME Coordinator II is responsible for coordinating the ophthalmology ACGME-accredited program and acting as the GME Data Analyst. These roles ensures alignment with accreditation standards for ACGME, managing the needs of trainees faculty in a dual-program environment with increased administrative and reporting complexity; and providing support for the residency management system, New Innovations. This position requires the ability to navigate increased administrative, regulatory, and reporting complexity while supporting both residents and fellows. The coordinator will oversee a greater volume of trainees and various institutional and accreditation requirements.
Minimum Qualifications
  • Bachelor's degree and 3 years of relevant experience in Graduate Medical Education, academic medical center, related healthcare education setting, or comparable field.
  • Equivalent combination of education and experience totaling 7 years may be considered.
  • Proven experience managing multiple concurrent programs or projects with minimal supervision.
  • Advanced proficiency with educational management software and data reporting tools.
  • Demonstrated ability to interpret and apply complex regulations, accreditation standards, and/or institutional policies.
  • Demonstrated ability to maintain confidentiality and handle sensitive information in compliance with institutional policies and FERPA/HIPAA regulations.
  • Strong interpersonal and communication skills; experience communicating with high-level stakeholders (e.g., program directors, institutional leadership).
  • Proven problem-solving abilities, particularly in resolving technical issues, coordinating logistics, and managing competing priorities.

Preferred Qualifications
  • GME or higher education experience
  • Knowledge of ACGME accreditation processes, GME program requirements, and evaluation/reporting systems.
  • Experience in fiscal tracking, budget reconciliation, or financial administration related to program operations.

Essential Functions and percent of time:
Program Management & Accreditation (50%)
  • Oversee the full spectrum of operational, accreditation, and administrative functions for an ACGME-accredited program (residency or fellowship) within the assigned clinical department.
  • Independently manage timelines, deliverables, and documentation required for ACGME and institutional reviews, including milestones tracking, site visits, and reporting cycles.
  • Plan and implement comprehensive orientation programs for incoming residents/fellows; ensure consistent onboarding and compliance with institutional requirements.
  • Prepare and submit contracts, rotation schedules, onboarding materials, and program reports to relevant stakeholders.
  • Coordinate the administration of In-Training Exams (ITE) and other assessments for multiple training levels.
  • Serve as a liaison between trainees, faculty, and institutional offices regarding program policies, scheduling, and documentation.
  • Develop and execute annual recruitment strategies for residency/fellowship programs, including relevant system coordination, interview scheduling, and candidate communications.

Data & Compliance (40%)
  • Maintain comprehensive records for residents/fellows; ensure accurate documentation of training milestones, licensure, certifications, and evaluations.
  • Track alumni outcomes and ensure compliance with risk management policies and accreditation standards.
  • Track program-specific credentialing, board eligibility pathways, and post-graduate tracking.
  • Coordinate program budgets, purchasing, and reimbursements across residency/fellowship programs.
  • Collaborate with department leadership to ensure budget integrity and fiscal compliance.
  • Customize and manage educational tracking systems (e.g., RMS, New Innovations) for multi-program use; create custom reports, dashboards, and evaluation workflows.
  • Troubleshoot data issues; partner with IT and software vendors to ensure smooth integration and updates across systems.

Essential Functions and percent of time (cont'd):
Administrative Support (10%)
  • Draft correspondence, financial reports, and program documentation for department and GME-wide use.
  • Contribute to institutional initiatives, policy updates, and committee work as appropriate to the dual-program scope.
  • May serve as a resource and mentor to Level I Coordinators within the department or institution.
  • Perform other duties as assigned to support the continuous improvement and success of both training programs.

Non-Essential Functions and percent of time:
Working Conditions
To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.
Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.
Special Instructions to Applicants
Posting Date
04/27/2026
First Consideration Date:
05/06/2026
Closing Date
Open Until Filled
Yes

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