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Graduate Admissions Coordinator Jobs (NOW HIRING)

UHS

ADMISSIONS COORDINATOR

Brentwood, TN · On-site

$18.25 - $24.75/hr

The Admission Coordinator (AC) is responsible for responding to initial inquiries associated with ... High School Graduate/Equivalent required, Voc. Tech school degree preferred. * 0-1 year related ...

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How much do graduate admissions coordinator jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for graduate admissions coordinator in the United States is $25.28, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $30.53 per hour, depending on experience, location, and employer.

What is the difference between Graduate Admissions Coordinator vs Admissions Counselor?

AspectGraduate Admissions CoordinatorAdmissions Counselor
Required CredentialsBachelor's degree often required; some roles prefer related certificationsBachelor's degree typically required; relevant experience valued
Work EnvironmentOffice setting, university admissions office, administrative tasksOffice and campus visits, student interactions, recruitment events
Employer & Industry UsageUniversities, colleges, higher education institutionsColleges, universities, educational institutions
Common Search & ComparisonOften compared for roles in admissions processes, coordination, and administrationCompared for roles involving student recruitment and counseling

The Graduate Admissions Coordinator primarily manages application processing, coordinates admissions activities, and handles administrative tasks within higher education institutions. Admissions Counselors focus more on recruiting students, providing guidance, and engaging with prospective applicants. While both roles require similar educational backgrounds and work in the same environment, their core responsibilities differ—administrative coordination versus student recruitment and counseling.

What are the biggest challenges a graduate admissions coordinator faces during peak application periods?

During peak application periods, Graduate Admissions Coordinators often manage a high volume of applications, requiring strong organizational and time-management skills to meet tight deadlines. Balancing thorough application review with timely communication to applicants and faculty can be demanding. Coordinators must also ensure compliance with institutional policies and maintain data accuracy in admissions systems, all while providing excellent customer service to prospective students and internal stakeholders.

What are the main responsibilities of a graduate admissions coordinator?

A Graduate Admissions Coordinator manages the application process for graduate programs at a university or college. Their duties typically include reviewing applications, coordinating with faculty and departments, assisting prospective students, maintaining records, and ensuring that all admissions policies and deadlines are met. They may also organize recruitment events, communicate admission decisions, and provide guidance to applicants throughout the process. The role requires strong organizational, communication, and customer service skills.

What are the key skills and qualifications needed to thrive as a graduate admissions coordinator?

To thrive as a Graduate Admissions Coordinator, you need strong organizational abilities, attention to detail, and a solid understanding of admissions processes, often supported by a bachelor’s degree. Familiarity with student information systems (like Slate or Banner), CRM platforms, and document management tools is typically required. Excellent interpersonal skills, problem-solving abilities, and clear communication help you effectively guide applicants and collaborate with faculty and staff. These skills are crucial for ensuring a smooth, efficient admissions process and a positive experience for prospective students.

What cities are hiring for Graduate Admissions Coordinator jobs?

Cities with the most Graduate Admissions Coordinator job openings:

What are the most commonly searched types of Graduate Admissions jobs?

The most popular types of Graduate Admissions jobs are:

What states have the most Graduate Admissions Coordinator jobs?

States with the most job openings for Graduate Admissions Coordinator jobs include:

Graduate Admissions Coordinator jobs near you
Infographic showing various Graduate Admissions Coordinator job openings in the United States as of August 2026, with employment types broken down into 3% As Needed, 75% Full Time, 20% Part Time, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $52,575 per year, or $25.3 per hour.

Assistant Dean, VSB Graduate Admissions

Villanova University

Villanova, PA • On-site

Full-time

Retirement, PTO

Re-posted 7 days ago

Villanova University rating

7.5

Company rating: 7.5 out of 10

Based on 11 frontline employees who took The Breakroom Quiz

312th of 618 rated colleges and universities

Job description

Posting Details
Do you have questions about the application process? If so, please refer to the Applicant FAQ's.
Posting Details (Default Section)
Posting Number:
20260347S
Position Title:
Assistant Dean, VSB Graduate Admissions
Position Type:
Staff
Location:
Villanova, PA
Recruitment Type:
Internal/External Applicants
Work Schedule:
full-time/12-months
Avg Hours Week
Department:
245-MBA - Entrepreneurial
Position Summary:
Why work at Villanova?
  • Join a mission-driven organization. Since Villanova University's founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
  • Villanova has been included among the nation's best colleges and universities. VU's inclusion again in U.S. News & World Report's 2025 "Best Colleges" rankings is another indication of the University's continued prominence and forward momentum.
  • Villanova's most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.

The Assistant Dean, Graduate Admission for the Villanova School of Business (VSB) is responsible for the strategy, implementation and evaluation of recruitment and marketing plans designed to meet the Villanova School of Business' enrollment goals across all graduate business programs while enhancing the local, regional, national and international reputation of VSB. Reporting to the Associate Dean of Graduate Business Programs, the Assistant Dean leads the enrollment management and recruitment teams.
The Assistant Dean will serve as a forward-looking enrollment leader who uses data, technology, market intelligence, and cross-functional collaboration to shape recruitment strategy and strengthen enrollment outcomes. The successful candidate will be expected to lead continued digital transformation within the graduate admissions function, including the effective use of CRM systems, marketing automation, enrollment analytics, digital engagement tools, and process improvements that enhance the prospective student experience and improve decision-making across the enrollment funnel.
The Assistant Dean is responsible for the direct outreach and yield of high potential candidates for all MBA and specialized master's programs, management of the recruiting, scholarship, and marketing budget, coordinating public relations activities with the VSB Marketing & Communications team, and ultimately for strengthening VSB's revenue stream by meeting set goals for overall enrollment across the portfolio of graduate business programs. To ensure the continued success of recruiting efforts, the Assistant Dean will build strong working relationships with internal and external stakeholders including faculty, students, administrators, alumni, and other university constituents. Working closely with the Associate Dean, the Assistant Dean will help develop evaluate recruiting strategies, evaluate VSB's strength and positioning, and advise on strategic choices which ensure VSB remains competitive and increases brand recognition regionally, nationally and internationally.
The Assistant Dean will lead the committee tasked with evaluating candidates and rendering admissions decisions for all graduate programs in coordination with the relevant academic department chairs and program faculty directors.
Must have evening availability to support working professionals in their programs and periodically on weekends in support of the various course and program events.
Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University's mission and values.
Duties and Responsibilities:
Graduate Recruitment & Enrollment Management
  • Develop and lead the strategy for the school's recruitment and admissions efforts across all
    graduate business programs. This includes increasing admissions pipelines, applications
    and yield of high-caliber students into VSB's graduate programs.
  • Develop and implement recruiting and marketing strategies designed to meet the Villanova School of Business' enrollment goals across all graduate business programs.
  • Lead admission and enrollment management outreach to candidates across graduate business programs; manage admissions processes and communication cycles to ensure a high-quality experience for prospects and applicants; implement yield strategies for high potential candidates for MBA and specialized master's programs.
  • Work closely with academic program faculty directors, the Assistant Dean will lead the committee tasked with evaluating candidates and rendering admissions decisions for all graduate business programs.
  • Build strong working relationships with internal and external stakeholders including faculty, students, staff, alumni, and university constituents with the goal of continuing to increase the breadth, quality and diversity of graduate students enrolled in VSB programs.
  • Provide a strong and sustainable revenue stream by meeting set goals for overall enrollment in graduate and executive business programs. Evaluate success of recruitment and marketing plans and adjust plans and strategies to meet changing VSB goals.
  • Lead, coach, and develop the graduate recruitment and enrollment management teams. Establish individual and team goals; provide ongoing feedback, mentoring, and professional development; foster a culture of trust, accountability, innovation, collaboration, and continuous improvement; and support succession planning that strengthens team capacity, advances staff growth, ensures continuity of operations, and prepares the team for future business needs.
  • Meet with the Assistant Dean of Graduate Programs, the Associate Dean of Graduate Programs, and Dean's Office leadership, quarterly to review enrollment strategies and yields of graduate students to ensure VSB's goals are being met and to determine other assistance that may be needed.
  • Work closely with colleagues across graduate business programs to create synergies, share best practices, and work collaboratively to achieve desired goals. Manage the recruiting, scholarship, and marketing budgets.
  • Collaborate with VSB MarCom team and university marketing and communications (UCM) teams to develop and execute a comprehensive marketing strategy across the school's portfolio of MBA and specialty master's programs, within the larger communication objectives of the School and University. This includes web, electronic and print marketing efforts; publications, websites, social media, communications, public relations as well as sponsorship and strategic partnerships.
  • Serve as the primary graduate business programs contact for all marketing projects. Facilitate the exchange of best practices and strategies across the program teams and to extended team members (e.g. Executive Education).
  • Collaborate with the Assistant Dean of Graduate Programs and Dean's Office to lead the awarding of scholarship and funding opportunities offered to graduate business students across VSB's various programs.

Strategic Initiatives
  • Evaluate the viability of recruiting students into newly proposed graduate programs and evaluate VSB's strength and positioning and advise on strategic choices which will ensure the School remains competitive and increase brand recognition regionally, nationally, and internationally.
  • Prepare quarterly reports benchmarking the fields of graduate and executive education as it relates to initiating new programs and consolidating and/or altering current programs.
  • Participate in curriculum committees and sub-committees to share benchmarking on enrollment reports and trends in graduate education and programs.
  • Present (and encourage staff to present) at key graduate conferences and sessions (as identified by the Dean's Office) to enhance the brand visibility of VSB's graduate and executive programs.

Other
  • Perform additional duties and assist with special projects as assigned.
  • Must have evening availability to support working professionals in their programs and periodically on weekends in support of the various course and program events.

Minimum Qualifications:
Formal Education
  • Master's degree is required or an equivalent combination of education and business experience may be considered.

Specific Job Knowledge
  • Experience leading recruitment efforts at an AACSB accredited business school or comparable program. Experience with high-caliber candidates at all experience levels, marketing, new media, and budget management.
  • Demonstrated success in recruiting initiatives and a track record of success in quantifying results.
  • Must have strong platform and communication skills and be a strong brand ambassador.
  • Ability to make decisions in a fast-paced environment and handle multiple priorities across the school's programs.
  • Proficiency in all standard computer applications, including Microsoft Office products, particularly Microsoft Word, PowerPoint, and Excel.

Work Experience
  • Minimum of 7 years of relevant and applicable work experience in a professional environment with progressive responsibility and experience leading teams, including demonstrated experience with:
    • Leading high-performing teams, developing talent, managing through change, building team capacity, and supporting succession planning in a complex, goal-oriented professional environment.
    • Developing and executing effective marketing and recruiting strategies.
    • Project management and presentation skills and experience.
    • Developing targeted, compelling, and effective marketing and communications messages; managing projects, deadlines, and priorities; planning, coordinating, and executing events; managing relationships with various constituents; and working and leading teams.
    • Creating and delivering presentations and other public speaking activities.

Work Skills
  • Excellent written and verbal communication skills required.
  • Team player with a highly professional demeanor and be a team player.
  • Ability to handle a fast-paced environment and manage multiple projects/tasks with varied deadlines.
  • Poised with strong customer-service skills and ability to work independently under general supervision.
  • Ability to manage multiple priorities and work under strict deadlines.
  • Ability to translate complex enrollment, marketing, scholarship, budget, and pipeline data into clear insights, practical recommendations, and actionable strategies.

Other
  • Ability to work regularly in the evening to support working professionals in their programs and periodically on weekends in support of the various courses and program events.
  • Ability to travel regionally, nationally and internationally as needed is required.
  • The individual must have a deep commitment to the well-being of the Villanova School of Business and the University, a commitment to the University's Catholic/Augustinian heritage, and the advancement of its mission, and to serving the needs of a diverse community.

Preferred Qualifications:
Formal Education
  • MBA from a reputable and accredited institution desirable.

Specific Job Knowledge
  • Experience with marketing and recruiting for online programs or multi-modality programs is a plus.
  • Experience in building a diverse pipeline of qualified graduate and executive students are preferred.
  • Experience with Slate or a comparable enrollment CRM is strongly preferred, including the ability to use CRM functionality, communication workflows, event management tools, application tracking, reporting, and funnel data to support recruitment strategy, and improve yield.

Physical Requirements and/or Unusual Work Hours:
Some regional and/or national travel required. Occasional evening and weekend work required to serve the needs of the student population.
Special Message to Applicants:
Applications will be reviewed and considered as they are submitted.
Posting Date:
07/09/2026
Closing Date (11:59pm ET):
Salary Posting Information:
This position falls within salaried grade 18 and the range is $117,000-130,000. The final salary will be determined with consideration of several factors including the selected candidate's qualifications, department budget availability, market data, and internal equity.
Salary Grade:
18
Job Classification:
exempt

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About Villanova University

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Villanova University, located in Villanova, Pennsylvania, United States, operates within the higher education industry. Its establishment traces back to 1842 by the Augustinians, a Catholic religious order. The university offers a wide range of academic programs in various disciplines, including Liberal Arts and Sciences, Engineering, Nursing, Business, and Law, serving over 10,000 undergraduate, graduate, and law students. Guided by its Augustinian Catholic intellectual tradition, it is committed to community service, and it seeks to cultivate knowledgeable, thoughtful, and ethical leaders. The university’s mission is to empower students to ignite change, with a vision for a just and peaceful world.

Industry

Colleges, universities, and professional schools

Company size

1,001 - 5,000 Employees

Headquarters location

Villanova, PA, US

Year founded

1842

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