Global Event Jobs (NOW HIRING)

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Job Function:
Business Support
Job Sub Function:
Administration & Secretarial
Job Category:
Professional
All Job Posting Locations:
New Brunswick, New Jersey, United States of America
Job Description:
We are searching for the best talent for Global Event Management Coordinator. This hybrid role will be in New Brunswick, NJ.
At Johnson & Johnson, we believe good health is the foundation of vibrant lives, thriving communities, and forward progress. That's why for more than 130 years, we have aimed to keep people well at every age and every stage of life. Today, as the world's largest and most broadly-based healthcare company, we are committed to using our reach and size for good, and we strive to improve access and affordability, create healthier communities, and put a healthy mind, body, and environment in reach of everyone, everywhere.
This position reports to the Leader, Global Event Management and serves as a key operational partner in delivering high-impact Executive Committee and Board of Directors global events and experiences. The Global Event Management Coordinator operates with a high level of autonomy, managing complex financial operations, vendor relationships, and project workflows while applying project management methodologies to ensure successful delivery across multiple concurrent initiatives. Acts as a developing subject matter expert in event operations, financial processes, and vendor management within Global Event Management.
RESPONSIBILITIES:
Project & Program Execution

• Collaborate on assigned projects and key program workstreams from initiation through execution and close-out, ensuring alignment with scope, schedule and budget.
• Apply project management tools and methodologies to support program delivery, including tracking timelines, and deliverables.
• Provide operational and coordination support across a team of six employees and three full-time contractors, ensuring alignment, task execution, and efficient delivery of program workstreams.
• Serve as a primary point of contact for stakeholders, addressing inquiries, coordinating deliverables, and maintaining alignment.
• Contribute to project reporting and status updates, providing visibility into various milestones, financial status, and progress.

Financial, Budget, & Operations Management

• Oversee and manage complex financial operations supporting up to $26M in annual spend, including vendor payments through Ariba (wire transfers, check requests).
• Purchase order creation and lifecycle management.
• Corporate Meeting Card (CMC) reconciliation and compliance tracking.
• Independently reconcile multiple high-value AMEX Corporate Meeting Cards (>$1M each) and expense reports through Concur.
• Maintain accurate financial records, ensuring compliance with company policies and audit requirements.
• Identify opportunities to enhance financial tracking, reporting accuracy, and process efficiency.
• Support the development and refinement of project and program management processes, policies, and best practices to enhance consistency and effectiveness.
• Maintain documentation and knowledge management practices to support audit readiness and continuity.

Vendor & Contract Management

• Manage MSA and contract lifecycle processes through eMarketplace, ensuring timely renewals and compliance.
• Coordinate vendor sourcing activities, including bid requests for large-volume projects (premiums and gifts).
• Partner with external vendors (NSO, DMC, production) to support presentations, onboarding, and execution.

Stakeholder & Executive Support Travel & Logistics Management

• Proactively manage and prioritize a complex, rapidly changing executive calendar, ensuring alignment with business priorities.
• Support Executive Committee and Chairman's Office requests, including high-touch VIP arrangements (travel, accommodations, special experiences).
• Coordinate complex domestic and international travel logistics, including air, ground transportation, visa support, and passport renewals. Ensure compliance with global travel requirements while optimizing traveler experience and efficiency.
• Act as a liaison between senior leaders, administrative teams, and external partners to ensure seamless communication and delivery.

Communication & Coordination

• Manage high-volume communication channels, responding to inquiries and coordinating event-related communication needs.
• Open, sort, prioritize, and distribute communications and shipments; respond to routine and time-sensitive requests.
• Coordinate logistics, materials, and shipments to support event execution.
• Assist with onsite execution of meetings and events, ensuring smooth operations and issue resolution.

ORGANIZATIONAL/CULTURAL ASTUTENESS

• Demonstrates strong knowledge of Johnson & Johnson's organizational structure, executive protocols, and global operations.
• Effectively navigates complex stakeholder environments to drive alignment and deliver high-quality outcomes.

QUALIFICATIONS:
EDUCATION & EXPERIENCE

• High school diploma required; bachelor's degree preferred.
• A minimum of 6 years of experience supporting senior leadership, including complex operations, financial management, project coordination, and travel logistics.
• Experience supporting global programs, events, or other large-scale initiatives preferred.
• Experience with vendor coordination and management preferred.

REQUIRED

• Advanced financial and budget management skills with strong attention to detail and accuracy.
• Demonstrated ability to manage multiple concurrent projects independently, including prioritization and tracking of deliverables.
• Strong problem-solving and decision-making skills in fast-paced, high-stakes environments.
• Proven ability to build trusted relationships with stakeholders and senior leadership.
• Professionalism, executive presence, and a strong customer service orientation.
• Ability to identify process gaps and drive continuous improvement initiatives.
• Advanced proficiency in Microsoft Office Suite.
• Experience with Ariba, Concur, eMarketplace, Aravo, Totality, and Apex

This job posting is anticipated to close on 6/11/2026.
This position is overtime eligible.
Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.
Required Skills:
Preferred Skills:
The anticipated base pay range for this position is :
$94,000.00 - $151,800.00
Additional Description for Pay Transparency:
Subject to the terms of their respective plans, employees are eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)).
Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:
Vacation -120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado -48 hours per calendar year; for employees who reside in the State of Washington -56 hours per calendar year
Holiday pay, including Floating Holidays -13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave - 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave - 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave - 80 hours in a 52-week rolling period10 days
Volunteer Leave - 32 hours per calendar year
Military Spouse Time-Off - 80 hours per calendar year