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Gift Processing Coordinator Jobs in Florida (NOW HIRING)

Guadalupe Center

Database Coordinator

Naples, FL

Description SUMMARY The Database Coordinator manages and maintains the integrity of Guadalupe ... Process gifts as received and generate accurate gift acknowledgement letters within the industry ...

Guadalupe Center Inc

Database Coordinator

Naples, FL · On-site

SUMMARY The Database Coordinator manages and maintains the integrity of Guadalupe Center's growing ... Process gifts as received and generate accurate gift acknowledgement letters within the industry ...

Children's Home Network

Database Manager

Tampa, FL · On-site

$55K/yr

Database Coordinator Children's Home Network (CHN) Location: Remote/Hybrid Salary: $55,000 annually ... Validate daily gift and batch processing activities. * Generate mailing lists and segmented donor ...

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How much do gift processing coordinator jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for gift processing coordinator in Florida is $18.51, according to ZipRecruiter salary data. Most workers in this role earn between $13.65 and $20.82 per hour, depending on experience, location, and employer.

What is a gift processing coordinator?

Gift Processing Coordinators are professionals who manage and process donations for nonprofit organizations, universities, or other institutions. They are responsible for accurately recording, tracking, and acknowledging gifts received, ensuring donor information is entered correctly into databases, and generating receipts or thank-you letters. These professionals also help maintain data integrity, support fundraising efforts, and may assist with donor inquiries. Their role is crucial in ensuring organizations maintain positive relationships with donors and comply with financial and legal requirements.

What are the key skills and qualifications needed to thrive as a gift processing coordinator?

To thrive as a Gift Processing Coordinator, you need strong attention to detail, organizational abilities, and a background in data entry or finance, often supported by a bachelor’s degree. Familiarity with donor management systems (e.g., Raiser's Edge), CRM software, and basic accounting practices is typically required. Excellent communication skills, discretion, and problem-solving abilities help you collaborate with teams and handle confidential donor information effectively. These skills are crucial for ensuring accurate gift processing, maintaining donor trust, and supporting fundraising operations.

What are some common challenges faced by gift processing coordinators, and how can they be managed effectively?

Gift Processing Coordinators often encounter challenges such as managing high volumes of donations during peak giving periods, ensuring data accuracy across multiple systems, and maintaining timely communication with donors. To manage these effectively, it's essential to develop strong organizational skills, utilize donor management software efficiently, and establish clear processes for tracking and reconciling gifts. Collaborating closely with the fundraising and finance teams also helps prevent errors and ensures a smooth workflow.

What is the difference between Gift Processing Coordinator vs Donation Processing Specialist?

AspectGift Processing CoordinatorDonation Processing Specialist
CredentialsHigh school diploma or equivalent; experience in data entry or administrative rolesHigh school diploma or equivalent; familiarity with donation systems
Work EnvironmentNonprofit organizations, charities, or fundraising departmentsNonprofits, charitable organizations, or fundraising teams
Employer & Industry UsageCommonly used in nonprofit and fundraising sectorsOften used interchangeably in similar settings
Comparison FocusFocuses on processing and recording gifts/donations efficientlyEmphasizes accurate donation data entry and acknowledgment

The Gift Processing Coordinator and Donation Processing Specialist roles are similar, both handling donation data in nonprofit settings. The Coordinator may have broader responsibilities, including coordinating gift acknowledgment and reporting, while the Specialist focuses primarily on data entry and processing. Both roles require attention to detail and familiarity with donation systems, making them closely related in the nonprofit industry.

What are the most commonly searched types of Gift Processing jobs in Florida?

The most popular types of Gift Processing jobs in Florida are:

What cities in Florida are hiring for Gift Processing Coordinator jobs?

Cities in Florida with the most Gift Processing Coordinator job openings:

Gift Processing Coordinator jobs near you

Assistant Director of Gift Processing

University of North Florida

Jacksonville, FL • On-site

$50K/yr

Full-time

Posted 26 days ago

University Of North Florida rating

8.1

Company rating: 8.1 out of 10

Based on 15 frontline employees who took The Breakroom Quiz

162nd of 618 rated colleges and universities

Job description

Department
Advancement Operations
Compensation
$50,000.00 to Negotiable Annual
General Description / Primary Purpose:
The Assistant Director of Gift Processing is responsible for the daily management and oversight of gift processing operations to ensure the accurate, timely, and efficient processing of charitable contributions. This position supervises gift processing staff, supports continuous process improvement, maintains compliance with IRS regulations and industry standards, and serves as a key operational partner within Advancement Operations.
Job Function:
Responsibilities include, but not limited to:
  • Supervise the daily operations of the Gift Processing team to ensure timely, accurate, and efficient processing of all charitable gifts.
  • Direct and support the gift processing team, providing coaching, training, performance management, and professional development.
  • Manage end-to-end gift processing, including receipting, acknowledgments, donor records, adjustments, pledges, matching gifts, payroll deductions, stock transfers, electronic funds transfers (EFT/ACH), and Gifts-in-Kind.
  • Monitor departmental workflow, assign priorities, and ensure established service standards and deadlines are consistently met.
  • Develop, document, maintain, and update departmental procedures and operational standards.
  • Train Advancement staff on gift processing policies, procedures, database standards, and best practices.
  • Research, recommend, and assist with implementing technology enhancements and process improvements that increase efficiency and accuracy.
  • Reconcile gift activity with Foundation Accounting on a monthly basis and assist with month-end, calendar year-end, and fiscal year-end processing.
  • Maintain accurate financial records and provide documentation and reports to support annual financial audits.
  • Oversee account establishment, fund maintenance, and related gift administration processes in collaboration with Foundation Accounting.
  • Provide functional support for Raiser's Edge, including troubleshooting, queries, reports, imports, and user assistance.
  • Participate in system testing, software upgrades, database enhancements, and implementation of new technologies.
  • Assist with special projects within Advancement Operations.
  • Monitor compliance with IRS regulations, CASE Reporting Standards, Foundation policies, and all applicable federal and state regulations related to charitable gift processing and receipting.
  • Maintain confidentiality of donor information and ensure adherence to data governance and security standards.
  • Perform other duties as assigned in support of Advancement Operations.

Marginal Functions
  • May serve on the Search & Screen Committee for Director-level and above positions.
  • May represent the university on local, system-wide, or state committees.
  • During declared campus emergencies, this position may be required to perform specific job-related duties at a designated off-campus location or place of residence.

Required Qualifications
Master's and 2+ years of relevant experience or Bachelor's degree and 4+ years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.
Required documents to be uploaded:
1. Cover Letter
2. Resume
Statement(s) of Understanding
This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.
The holder of this position is designated as a "Responsible Employee" pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University's Title IX Administrator or any divisional Title IX Coordinator
Equal Opportunity
The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.
Carnegie
UNF is a Carnegie Community Engaged Institution. This designation celebrates the University's collaboration with community partners from the local to the global level. It reflects UNF's mission to contribute to the public good and prepare educated, engaged citizens.

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