Gift Administration Officer Jobs (NOW HIRING)

Donor Relations Officer
Job no: 496789
Work type: Full-time
Location: Elizabethtown, KY
Categories: Staff
Title: Donor Relations Officer
Salary Range: $48,168.00
Contract Term Length: 12 Months
Standard Hours: 37.5
Work Location: On-Site
FLSA Status: Non-Exempt
College: Elizabethtown Community & Technical College
Campus Location: Elizabethtown CTC
Department: Institutional Advancement
Total Rewards
Elizabethtown Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity, including:

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary
ECTC is seeking a highly motivated Donor Relations Officer to support the fundraising efforts of Elizabethtown Community and Technical College and the ECTC Foundation through donor engagement, stewardship, annual giving, and relationship management. This position develops meaningful relationships with individual donors, corporate partners, foundations, alumni, retirees, faculty, staff, volunteers, and community members while implementing stewardship strategies that inspire continued investment in the College's mission. The Officer serves as an ambassador for ECTC, demonstrating the impact of philanthropy through exceptional communication, ethical fundraising practices, and outstanding customer service.
Job Duties:
Responsibilities will include but are not limited to:
Fundraising & Relationship Management
• Develop and implement fundraising and donor engagement strategies to increase philanthropic support.
• Manage a portfolio of individual, corporate, and foundation donors and prospects through all stages of the donor lifecycle, including identification, cultivation, solicitation, stewardship, and renewal.
• Identify opportunities to increase giving and deepen engagement through personalized outreach.
Stewardship & Donor Relations
• Design and implement comprehensive stewardship programs that recognize donor generosity and demonstrate the impact of charitable giving.
• Support fundraising and stewardship reporting by collaborating with faculty and staff to gather information on the impact of philanthropic support for reports, presentations, and donor communications.
• Plan and coordinate donor cultivation and recognition events, alumni activities, and other engagement opportunities.
Gift Administration
• Facilitate the collection, preparation, and maintenance of gift documentation, including fund setup materials, gift agreements, and supporting records, to support financial administration, stewardship, and compliance with donor intent.
• Monitor pledge fulfillment and communicate with donors regarding outstanding commitments.
• Maintain accurate constituent records, gift documentation, and activity reports within Raiser's Edge.
Communications & Collaboration
• Develop fundraising and stewardship communications in partnership with the College's marketing and communications team.
• Serve as a resource for faculty and staff regarding philanthropic initiatives and gift-funded projects.
• Represent ECTC and the Foundation at college and community events, including evenings and weekends as needed.
• Support all Advancement and Foundation initiatives as assigned by the Vice Chancellor of Advancement.
Minimum Qualifications:
Position Requirements:
Education: Bachelor's degree and 2 years of related work experience, or equivalent.
Preferred Qualifications:
Successful Candidates should demonstrate:
• Excellent interpersonal communication and customer service skills.
• Strong problem-solving skills.
• Strong planning, organizational, and execution skills.
• Ability to work effectively on a team and collaborate across departments.
• Ability to convey information effectively in writing to various audiences.
• Ability to apply a high level of attention to detail.
• Ability to apply diplomacy and professional judgment.
• Knowledge of Excel and graphic design preferred.
• Prior fundraising or nonprofit leadership experience preferred.
Open until filled; review begins September 1, 2026
To apply please visit: https://careers.kctcs.edu/Elizabethtown
KCTCS/ECTC is an equal opportunity employer and educational institution.
KCTCS Title: Development Officer II
Band 10 (Min: $48,168)
Position#: 10016955
Additional Skills Requested:
Employee Rights - Employee Polygraph Protection Act
Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.
Advertised: 18 Aug 2026 Eastern Daylight Time
Applications close:
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