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GEAR UP Administrative Specialist
Department: GEAR UP
Application Deadline: June 25, 2026
Salary:$31,620
About Arkansas Tech:
Founded in 1909, Arkansas Tech University is a comprehensive public institution with a rich history, maintaining regional accreditation from the Higher Learning Commission (HLC) and classification as a Southern Regional Education Board (SREB) level III institution. ATU was ranked the No. 1 regional public university in Arkansas by U.S. News and World Report in 2021-22 and 2022-23 and CollegeNET recognizes ATU as the No. 1 institution in Arkansas on its Social Mobility Index. Since 2019, Arkansas Tech has been the host institution for the prestigious Arkansas Governor's School. The 559-acre Russellville campus, located in the scenic Arkansas River Valley between the Ozark and Ouachita Mountains, is just one hour from the capital city of Little Rock. Russellville features a charming blend of historic and modern architecture as well as the recreational opportunities provided by Lake Dardanelle and several state parks. Offering more than 100 undergraduate degree programs and more than 40 graduate degree and certificate programs across five academic colleges and two campuses, Arkansas Tech strives to provide a solid educational foundation for life-long learning to a diverse community.
Position Summary:
The Administrative Specialist III for the GEAR UP program will provide essential administrative support to ensure the efficient operation of the program. This role involves managing office tasks, coordinating communications, and assisting with the implementation of program activities to support the GEAR UP objectives of increasing college readiness and success.
Essential Duties and Responsibilities:
Maintain organized records and files for the GEAR UP program, ensuring compliance with federal and university guidelines.
Manage office supplies and equipment, coordinating with vendors as necessary.
Serve as the primary point of contact for internal and external communications related to the GEAR UP program.
Coordinate meetings, workshops, and events, including scheduling, logistics, and communication with participants.
Assist in collecting and organizing data for program evaluation and reporting purposes.
Prepare and submit reports as required by the GEAR UP grant, ensuring accuracy and timeliness.
Assist with budget tracking and expense reporting, ensuring adherence to grant requirements.
Coordinate with the business office to process invoices, purchase orders, and reimbursements.
Provide administrative support for GEAR UP activities, including tutoring sessions, college visits, and family engagement events.
Assist in the preparation and distribution of program materials.
Knowledge, Skills, and Abilities:
Strong organizational and multitasking skills, with attention to detail.
Proficiency in Microsoft Office Suite and data management software.
Excellent communication and interpersonal skills.
Ability to work independently and as part of a team.
Minimum Requirements:
High school diploma or equivalent required.
Minimum of two years of administrative/clerical experience required.
Preferred Qualifications:
Associate degree or higher preferred.
Bilingual abilities in Spanish are preferred.
Experience in an educational or nonprofit setting preferred.
Work Location, Environment, and Physical Demands:
The GEAR UP Program Administrative Specialist will be housed on the Russellville campus of Arkansas Tech University and will work with the director, GEAR UP staff, and multiple other stakeholders engaged in the grant-funded GEAR UP program to meet the goals of the program.
Some local travel may be required.
What to Submit:
Please submit a cover letter.
Resume.
Three references.
To be considered for the position of GEAR UP Administrative Specialist, all applications must be received and processed through our applicant tracking system Cornerstone prior to the closing date on June 25, 2026, before 6:00 pm central time.
Please go to https://atu.csod.com/ats/careersite/search.aspx?site=1&c=atu to apply now.
This position is subject to a pre-employment criminal background check. A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Arkansas Tech University is an equal opportunity employer and prohibits discrimination on the basis of color, sex, sexual orientation, gender identity, race, age, national origin, religion, veteran status, genetic information, or disability.