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Full Time University Event Planning Jobs (NOW HIRING)

The Pennsylvania State University

CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with ... full-time employees designed to support both personal and professional well-being. In addition to ...

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Full Time University Event Planning information

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$20.5K

$75.3K

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How much do full time university event planning jobs pay per year?

As of Jul 29, 2026, the average yearly pay for full time university event planning in the United States is $75,268.00, according to ZipRecruiter salary data. Most workers in this role earn between $54,000.00 and $89,500.00 per year, depending on experience, location, and employer.

What does a Full Time University Event Planner do?

A Full Time University Event Planner is responsible for organizing and coordinating a wide range of events on a university campus, such as conferences, workshops, ceremonies, and social gatherings. Their duties include planning logistics, managing budgets, securing venues, arranging catering, and collaborating with faculty, staff, and students to ensure events run smoothly. They also handle event promotion, registration, and post-event evaluations to improve future events. Strong organizational, communication, and problem-solving skills are essential for this role.

What are some common challenges faced by full-time university event planners, and how can they be addressed?

Full-time university event planners often manage multiple events simultaneously, requiring strong organizational and multitasking skills to meet tight deadlines. Coordinating with various campus departments and external vendors can present logistical challenges, especially when schedules or priorities conflict. To address these obstacles, successful event planners rely on clear communication, detailed planning, and flexibility to adapt as needs change. Building strong relationships across campus and maintaining well-organized project timelines can help ensure events run smoothly and objectives are met.

What are the key skills and qualifications needed to thrive as a Full Time University Event Planner, and why are they important?

To excel as a Full Time University Event Planner, strong organizational abilities, project management skills, and a relevant bachelor's degree are typically required. Proficiency with event management software, budget tracking tools, and scheduling platforms is essential for coordinating logistics. Exceptional communication, problem-solving, and interpersonal skills help foster collaboration with campus stakeholders and handle unexpected challenges. These competencies ensure seamless event execution, positive attendee experiences, and alignment with the university’s mission.

What is the difference between Full Time University Event Planning vs Part Time University Event Planning?

AspectFull Time University Event PlanningPart Time University Event Planning
Work HoursTypically 35-40 hours per weekFewer hours, often less than 20 hours per week
CredentialsRelevant event management experience, possibly certificationsSimilar credentials, but often less extensive
Work EnvironmentOn-campus, full-time staff settingOn-campus or remote, flexible schedule
Employer UsageUniversities hiring full-time event coordinatorsPart-time roles for event support or assistants

Full Time University Event Planning involves a full-time commitment with consistent hours, often requiring more experience and offering stability. Part Time University Event Planning provides flexibility with fewer hours, suitable for students or those seeking supplementary income. Both roles require similar skills and credentials but differ mainly in hours and commitment level.

What cities are hiring for Full Time University Event Planning jobs? Cities with the most Full Time University Event Planning job openings:
What are the most commonly searched types of University Event Planning jobs? The most popular types of University Event Planning jobs are:
What states have the most Full Time University Event Planning jobs? States with the most job openings for Full Time University Event Planning jobs include:
Full Time University Event Planning jobs near you

University Event Planner

LOGAN UNIVERSITY

Chesterfield, MO • On-site

Full-time

Re-posted 10 days ago

Job description

Position Summary: The University Event Planner is responsible for the planning, documentation, and coordination of events from initial inquiry through final confirmation. This role owns the event sales cycle, client communication, and all event documentation, ensuring events are accurately scoped, priced, documented, and communicated prior to execution. In addition to planning responsibilities, the Event Planner may be required to serve as an assigned Building Manager for selected events, providing limited on-site supervision and policy oversight when operational staffing models require. This position is planning- and relationship-focused and hands off most events to operations once documentation is finalized and confirmed.
Primary Responsibilities:
Event Sales & Intake
  • Serve as the primary contact for internal and external event inquiries
  • Conduct intake meetings to understand client goals, scope, timelines, and constraints
  • Determine event feasibility and alignment with University and venue policies
  • Manage the event sales pipeline including proposals and space availability
Contracting, Pricing & Financial Documentation:
  • Prepare and manage event contracts, pricing, and terms
  • Communicate financial expectations and inclusions/exclusions to clients
  • Coordinate deposits, billing milestones, and approvals with Finance
  • Ensure all financial details are finalized prior to event confirmation
Event Planning & Documentation:
  • Develop and maintain complete event documentation including diagrams and run-of-show
  • Enter and maintain accurate event information within EMS
  • Ensure event status is updated appropriately
  • Attach all supporting documentation within EMS
Standard Operating Procedures (SOP):
  • Adhere to established Brand Experience and Purser Center SOPs during planning and documentation
  • Ensure consistency in planning standards and EMS practices
  • Identify workflow gaps or inefficiencies and recommend SOP improvements
  • Support development and refinement of SOPs related to event planning and handoffs
Planning-to-Operations Handoff:
  • Conduct timely handoff of confirmed events to operational leadership
  • Ensure documentation is complete and finalized prior to handoff
  • Flag operational risks or special requirements
  • Remain available for clarification without assuming execution responsibility
Building Manager Responsibilities (As Assigned)
  • Serve as Building Manager for assigned events
  • Provide on-site supervision focused on policy compliance and safety
  • Act as liaison between event staff, Facilities, and Brand Experience leadership
  • Document issues or incidents following events
Post-Event Administration:
  • Support post-event reconciliation and final billing review
  • Gather feedback and lessons learned
  • Maintain organized records for reporting and improvement
Knowledge, Skills, and Experience:
  • Experience in event planning, venue sales, hospitality, or higher-education events
  • Strong organizational and documentation skills
  • Excellent written and verbal communication skills
  • Familiarity with EMS or similar event management systems
  • Ability to apply SOPs consistently while identifying improvement opportunities

Required Qualifications:
  • Bachelor's degree in Business Administration, Hospitality Management, Event Management, Facilities Management, or a related field, or an equivalent combination of education and experience.
  • Minimum of 5 years of progressive experience in event operations, venue management, hospitality operations, or facilities leadership.
  • Demonstrated experience managing complex, concurrent events in a multi-use venue or institutional environment.
  • Proven supervisory experience, including staff leadership, scheduling, training, and performance management.
  • Strong operational judgment with the ability to make timely, confident decisions in dynamic environments.
  • Experience coordinating multiple service areas such as AV/production, custodial services, facilities, and security.
  • Proficiency with Microsoft 365 applications (Outlook, Teams, Excel, Word, SharePoint).
  • Excellent organizational, communication, and problem-solving skills.

Preferred Qualifications:
  • Experience in higher education, conference centers, performing arts venues, or civic facilities.
  • Experience managing vendor contracts and service agreements.
  • Familiarity with process improvement, SOP development, or continuous improvement models.
  • Knowledge of event risk management, incident documentation, and safety protocols.

Work Schedule:
This position requires a flexible work schedule that includes evenings and weekends as dictated by the Purser Center event calendar. Work hours may vary based on operational needs and event schedules.
Physical Requirements:
  • Ability to lift and/or move up to 50 pounds.
  • Ability to work in environments with loud noise levels, including amplified sound.
  • Ability to tolerate flashing or dynamic lighting commonly used in event and performance settings.
  • Ability to stand and walk for extended periods during event execution.

Working Conditions:
  • Office-based with required on-site presence for assigned events
  • Evening and weekend work based on event schedule
  • Physically active role during events, including standing, walking, lifting, and moving equipment. Must be able to lift 50 pounds, tolerate loud noise and work up to 12 hour shifts.

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