Full Time Invoice Processing Analyst Jobs in New York

Business / Financial Analyst

Location: New York, New York
Duration: 12 Months
Work Hours: 37.5 Hours per Week
Work Arrangement: Hybrid

Job Summary

We are seeking a detail-oriented Business / Financial Analyst to support finance, procurement, and accounts payable operations within a fast-paced enterprise IT environment. The ideal candidate will have strong experience in financial analysis, procurement processes, accounts payable, vendor management, and financial systems.

This role will work closely with Finance, Procurement, Project Managers, and Accounts Payable teams to ensure timely invoice processing, resolve vendor issues, perform financial reporting and analysis, and improve operational efficiency through process improvements and data-driven recommendations.

Key Responsibilities

• Support daily finance, procurement, and accounts payable operations.
• Work closely with Accounts Payable to resolve unmatched, unvouchered, and rejected invoices.
• Coordinate with procurement teams to resolve purchase order-related issues and ensure timely invoice processing.
• Generate, monitor, and manage Accounts Payable aging reports.
• Track outstanding invoices and ensure compliance with prompt payment requirements.
• Perform cost analysis, spend analysis, and financial trend analysis.
• Act as a liaison between Project Managers, Procurement, Finance, and vendors to expedite payments.
• Review vendor statements and maintain positive vendor relationships.
• Coordinate with finance teams to resolve vendor disputes and payment issues.
• Analyze existing business processes and recommend improvements to eliminate procedural gaps.
• Create and process receipts within financial systems.
• Review, analyze, and validate large volumes of financial and operational data.
• Prepare weekly financial and operational metric reports by collecting, analyzing, and summarizing accounts payable information.
• Review invoices and coordinate issue resolution with vendors and service providers.
• Prepare formal business correspondence, including letters, emails, and financial communications.
• Identify financial exceptions, discrepancies, and unusual spending patterns.
• Perform financial data collection and reporting activities.
• Notify management of financial exceptions and operational issues.
• Maintain accurate financial records and documentation.
• Support budgeting, forecasting, and financial reporting activities.
• Collaborate with cross-functional teams to improve financial operations and reporting accuracy.

Required Qualifications

• Bachelor's degree in Finance, Accounting, Economics, or a related field preferred.
• 4+ years of experience in a Financial Analyst, Accounting Analyst, or Business Analyst role.
• 2+ years of experience working with PeopleSoft Finance and Procurement modules.
• Strong understanding of Accounts Payable processes and financial operations.
• Experience working with enterprise financial systems such as PeopleSoft or Oracle Financials.
• Strong analytical, problem-solving, and organizational skills.
• Excellent verbal and written communication skills.
• Strong interpersonal skills with the ability to collaborate across multiple departments.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to work independently with minimal supervision.
• High level of accuracy and attention to detail.
• Advanced proficiency in Microsoft Office 365, including:
  • Excel
  • Word
  • PowerPoint

Preferred Qualifications

• Experience with project-based financial management.
• Experience supporting budgeting and forecasting activities.
• Experience with financial auditing or compliance.
• Knowledge of procurement and vendor management processes.
• Experience working with high-volume financial transactions.
• Familiarity with financial reporting and performance metrics.
• Experience identifying process improvement opportunities within finance operations.

Technical Skills

• Financial Analysis
• Business Analysis
• Accounts Payable (AP)
• Procurement
• Purchase Orders
• Invoice Processing
• Vendor Management
• PeopleSoft Finance
• PeopleSoft Procurement
• Oracle Financials
• Financial Reporting
• Spend Analysis
• Cost Analysis
• Budgeting
• Forecasting
• Financial Systems
• Data Analysis
• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Office 365
• Financial Metrics
• Accounts Reconciliation
• Invoice Reconciliation
• Financial Documentation
• Process Improvement

Core Competencies

• Financial Operations
• Accounts Payable Management
• Procurement Support
• Financial Reporting
• Data Analysis
• Vendor Relations
• Process Improvement
• Budget & Cost Management
• Financial Compliance
• Problem Solving
• Stakeholder Communication
• Cross-Functional Collaboration
• Time Management
• Attention to Detail
• Organizational Skills