Insight Health Systems Clinical Research
Research Executive Assistant
Title: Research Executive Assistant โ Clinical Research
Location: Michigan- Flint or Dearborn (On-site required)
Reports To: Chief Clinical Research Officer
Schedule: Full-time, MondayโFriday, with flexibility for research-related deadlines
Position Summary:
The Research Executive Assistant provides high-level administrative, operational, and project
coordination support to Insight Health Systemโs Clinical Research leadership. This role requires hands-on
experience in clinical research/clinical Trials and a strong understanding of research workflows,
regulatory timelines, sponsor interactions, and site operations. The Research Executive Assistant
ensures seamless communication, efficient scheduling, and proactive support across a fast-paced
research environment.
Key Responsibilities:
โข Manage complex calendars, meeting coordination, and travel arrangements for research leadership
โข Prepare agendas, minutes, and follow-up action items for internal and external research meetings
โข Draft, edit, and format correspondence, presentations, and reports related to clinical research
operations
โข Maintain confidentiality and handle sensitive information with discretion
โข Assist with research pipeline and study startup tasks such as feasibility coordination, document
collection, and meeting scheduling
โข Support tracking of regulatory submissions, training logs, delegation logs, and study milestones
โข Coordinate sponsor and CRO visits, including SIVs, IMVs, and closeout meetings
โข Maintain organized filing systems for research documents, contracts, and communications
โข Track deadlines, deliverables, and cross-functional tasks across multiple studies
โข Support recruitment initiatives, community events, and research outreach activities
โข Assist with invoice tracking, budget documentation, and vendor coordination
Minimum Qualifications:
โข Minimum 2โ3 years of administrative experience in clinical Trials (required)
โข Strong understanding of Clinical Trials operations, regulatory processes, and sponsor interactions
โข Exceptional organizational, communication, and multitasking skills
โข Proficiency in Microsoft Office, CTMS platforms, and document management systems
โข Ability to work independently, anticipate needs, and manage competing priorities