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SCENERY SHOP PROJECT MANAGER

JOB POSTING

June 23, 2026

Job Description:

-    The Shop Scenic Studios is seeking to hire an experienced, motivated and goal oriented individual to step into a full-time project management position within our company. This individual will oversee and direct a scenic project’s scope, budget, financial performance and manage the flow through the fabrication from bidding to technical design, project kickoff, purchasing, delivery, installation and project closeout. Additionally, this individual will set client expectations and set daily/weekly goals for the shop floor deliverables.

Summary:

-    This individual will initially be expected to execute delegated projects as laid out and handed off by our Director of Business Development. Eventually this individual will be expected to bid projects, sign and execute the overall management of your own projects. By doing so, you will be eligible to participate in our company’s commission structure.

Functions:

-    Develop and manage project budget, updating budget throughout project.

-    Write and update scope of work document(s) that details engineering, construction and scenic finish details.

-    Draft, maintain and distribute project schedule for all departments, clients and vendors.

-    Generate and distribute shop work orders and fabrication drawings.

-    Work closely with company ownership, Director of Business Development and department foremen in the scheduling and management of work in technical design, carpentry, steel, electrics, paint, warehouse and logistics departments.

-    See big picture and be steps ahead for a successful project.

-    Interface with clients, vendors and freelancers as needed.

-    Coordinate vendors and manage subcontractors.

-    Generate purchase and work orders.

-    Oversee technical design drawings to ensure client’s have comprehensive information of agreed scope and fabrication shop has proper information to begin and execute construction.

-    Write and update scope of work

-    Produce regular status reports and maintain communication with client and fabrication staff.

-    Schedule and manage all client, TD and Designer shop visits and notify all necessary personnel.

-    Track and forecast project costs.

-    Generate, submit, track (capture) and secure project change orders with both client and finance department.

-    Document & photograph scenic builds for distribution to clients during build phase.

-    Coordinate, lead/direct, manage and support any onsite labor.

-    Bid jobs and attend meetings as assigned by supervisor.

-    Must be punctual with client and vendor communication.

-    Assist with generating sales leads.

Applicant’s Qualifications & Experience:

-    Minimum of five (5) years of experience in theatrical / entertainment construction and project management.

-    Working knowledge of metal, carpentry, painting techniques and practices.

-    Understanding of metal, wood and other materials used within the scenery construction industry.

-    Minimum of 3 years of experience leading and coordinating project installations.

-    Able to see big picture of a project start to finish.

-    Familiar with the various materials used daily in a scene shop.

-    Understands purchasing and accounting practices.

-    Able to generate quotations and generate formal contracts.

-    Comprehends material take-offs for projects.

-    Willing to assist with generating sales leads between assigned projects.

-    Be results oriented.

-    Demonstratable and proven high level of competency in managing projects in a relevant industry.

-    Have excellent organizational skills.

-    Ability to self-navigate and execute daily tasks and duties.

-    Be quality and cost conscious.

-    Excellent problem solving skills.

-    Possesses and applies excellent attention to detail in all duties.

-    Positive attitude and ability to work in teams.

-    Great leadership skills.

-    Familiarity with Microsoft Office Suite software.

-    Knowledge of various types of wood species that are utilized within the industry.

-    Be punctual with client correspondence and vendor communications.

-    Know’s graphics terminology and materials.

-    Is familiar with engineering submittals and [procedures.

-    Able to coordinate site electrical requirements.

-    Able to coordinate and lead site labor and subcontractors.

-    Be familiar with theatrical soft goods (types, details and rigging).

-    Familiar with automated effects.

-    Willingness to get familiar with local and national building codes.

-    Able to take on coordinating and leading temporary and permanents installations for live events, as well as commercial and hospitality projects.

-    Be able to travel as required.

-    Procure materials.

-    Interface with clients, vendors and freelance hires.

Other Responsibilities:

-    Coordinate / produce show bibles (show packs) when required (drawings, schedules, flame certificates, etc.)

-    Ensure necessary hardware has been procured.

-    Travel to site for site surveys and installations as required.

-    Order materials for projects.

-    Be able to prepare for and chair production kick-off meetings.

-    Be able to get tasks checked off of daily lists.

-    Generate project pinch lists as required.

-    Coordinate pick-ups with purchasing and logistics.

-    Produce invoice requests and track payment for projects.

-    Preparation and negotiation of legal contracts and purchase orders.

-    Coordinate trucking schedule and manifests (supervise load-out if necessary).

-    Generate job box lists (as required).

-    Participate in other administrative, project or site meetings as requested by supervisor.

-    Compile and distribute project documents as required to team members and site crew.

-    Must know LED lighting configurations and systems.

-    Confirm all hardware for site requirements.

-    Work long hours and weekends as required.

-    Work occasional holidays.

Job Type: Full Time

Pay: Varies based on experience and annual performance review.

Benefits: The Shop offers a benefits package including Medical, Dental and Paid Time-off.

To Apply & Schedule an Interview: Please send an email along with your resume to info@theshoplv.com or call (702) 715-9454.