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Freelance Document Scanning Data Entry Jobs in Arizona

Only Data Entry

Customer Service Representative

Phoenix, AZ · On-site

$16 - $21.50/hr

... Data Entry Clerk, is responsible for inputting data and making changes to existing data figures in digital databases. Their duties include inputting data from paper documents into digital ...

Iron Mountain

Digitizing Records Specialist

Mesa, AZ · On-site

$17.75/hr

... data entry, or document imaging environment. * Strong knowledge of PC operations and document scanning hardware, with the ability to maintain record order and sequence throughout the digitization ...

LHH US

HR Administrative Assistant

Tempe, AZ

$25/hr

Maintain accurate and confidential employee files and HR documentation. * Assist with new hire ... Perform general administrative duties including filing, scanning, data entry, and correspondence.

Bechtel

Document Management Technician

Chandler, AZ · On-site

Adheres to data entry accuracy rates established by the supervisor/organization. * Supports audits for quality assurance, internal technical reviews, client reviews, and ISO 9001 * Reviews, logs ...

Elevait Solutions

Document Control Specialist

Glendale, AZ · On-site

$23 - $24/hr

Document Control Specialist Industry: Manufacturing Location: Glendale, AZ Shift: Monday to Friday ... Hands on SAP data entry, maintenance, or correction experience * Working familiarity with an MES ...

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Freelance Document Scanning Data Entry information

What is freelance document scanning data entry?

Freelance document scanning data entry involves converting physical documents into digital formats using scanners and then entering or organizing the data into computer systems or databases. As a freelancer, you typically work on a contract basis for different clients, managing their paperwork by digitizing, labeling, and sometimes verifying the accuracy of the entered data. This job requires attention to detail, proficiency with scanning equipment and basic computer software, and the ability to handle sensitive information securely. It's a flexible role that can often be performed remotely or on-site, depending on the client's needs.

What are the key skills and qualifications needed to thrive as a freelance document scanning data entry professional?

To thrive as a Freelance Document Scanning Data Entry professional, you need excellent attention to detail, fast and accurate typing, and basic computer literacy, typically with a high school diploma or equivalent. Familiarity with document scanning equipment, Optical Character Recognition (OCR) software, and spreadsheet or database systems is common. Strong organizational skills, time management, and reliability set standout performers apart in this role. These skills are vital to ensure precise data capture, timely completion of assignments, and the secure handling of sensitive documents.

What are some common challenges faced by freelance document scanning data entry professionals, and how can they be managed?

Freelance Document Scanning Data Entry professionals often encounter challenges such as handling large volumes of documents, maintaining accuracy under tight deadlines, and ensuring sensitive data is kept secure. To manage these, it's important to establish an organized workflow, use reliable scanning and data entry software, and follow best practices for data confidentiality. Regular breaks and quality checks can also help reduce errors and maintain productivity, especially when working independently.

What is the difference between Freelance Document Scanning Data Entry vs Freelance Data Entry?

AspectFreelance Document Scanning Data EntryFreelance Data Entry
CredentialsBasic computer skills, attention to detailBasic computer skills, attention to detail
Work EnvironmentHome-based, using scanners and computersHome-based, using computers and software
Industry UsageLegal, healthcare, administrative sectorsVarious industries including retail, finance, admin
Common TasksScanning documents, data entry from scanned imagesEntering data into spreadsheets, databases

Both roles require basic computer skills and attention to detail. Freelance Document Scanning Data Entry focuses on digitizing physical documents through scanning, while Freelance Data Entry involves inputting data directly into digital systems. The choice depends on whether the task involves physical document handling or purely digital data management.

What are the most commonly searched types of Document Scanning Data Entry jobs in Arizona?

The most popular types of Document Scanning Data Entry jobs in Arizona are:

What are popular job titles related to Freelance Document Scanning Data Entry jobs in Arizona?

For Freelance Document Scanning Data Entry jobs in Arizona, the most frequently searched job titles are:

What job categories do people searching Freelance Document Scanning Data Entry jobs in Arizona look for?

The top searched job categories for Freelance Document Scanning Data Entry jobs in Arizona are:

What cities in Arizona are hiring for Freelance Document Scanning Data Entry jobs?

Cities in Arizona with the most Freelance Document Scanning Data Entry job openings:

Freelance Document Scanning Data Entry jobs near you

Data Entry Clerk Receptionist - HR

Child-Parent Centers, Inc.

Tucson, AZ • On-site

$15.55/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 6 days ago

Job description

Location: Margaret H Molloy Administration Building, 602 E 22nd St, Tucson, AZ 85713
Level: Entry
Position Type: 40 hours/week - year round
Travel %: In-Town
Job Shift: Day (M-F) 7:30am-5:00pm, may work some evenings and weekends
Job Categories: Administrative Support Worker
Classification: Hourly
Supervisor: Human Resources Records Specialist
Supervises: None
Job Summary:
As a member of the Human Resources (HR) department, reporting to the Human Resources Records Specialist (HRRS), the Data Entry Clerk Receptionist (DEC) is stationed at the agency's main administrative office and is tasked with coordinating a broad range of activities for the main lobby including answering the agency's main telephone line, providing entry and greeting visitors, receiving and sending USPS mail, sorting and distributing internal mail and center run materials to cubbies, monitoring and entering data into the HR Information System (HRIS) database, preparing staff physical files, and completing other general clerical tasks as required within the department. Work requires accuracy, attention to detail, good judgment, professionalism, and confidentiality. This position requires in-person work with a high level of attendance to ensure there is coverage during hours of business.
Benefits:
  • Paid Leave - 26 paid holidays, 5 days paid vacation after one year and up to 20 days each year thereafter, 8 days paid Personal leave first year, 9 days each year thereafter, up to 5 days paid Sick leave per year
  • Insurance benefits - dental, Flexible Spending Accounts, Health Reimbursement Arrangements, Health Savings Accounts, PPO medical (3 plans), Vision, and Supplemental Life coverage for self, spouse, and child ($25,000 basic life and Accidental death and disability provided by employer) Supplemental coverages (Critical Illness, Hospital Indemnity, and Accident Insurance), and pet insurance.
  • Retirement Plan - Agency contribution after years of services and hours eligibility criteria are met. Employee 401k deferral once eligibility is met.

Minimum Qualifications:
  • High school diploma or GED
  • Three (3) years related experience.
  • Demonstrated proficiency using Office 365 (Outlook, Teams, OneDrive, Word, Excel, PowerPoint)
  • Read, write, speak English and Spanish (bilingual)
  • Submit a current AZ Department of Public Safety Level One Fingerprint Clearance Card prior to start date.
  • Able to pass a company paid physical exam prior to starting work.
  • Able to pass a DES Centralized Background Check prior to starting work.

Competencies:
  • Confidentiality
  • Communication
  • Ethical Practice
  • Critical Evaluation
  • Technical Capacity
  • Thoroughness
  • Customer Service
  • Technology

Other Requirements (post hire):
  • Must be able to travel to and from various sites as needed.
  • Provide proof of immunizations: MMR (Measles, Mumps, Rubella), Tdap (adult Tetanus, Diphtheria, Pertussis), and a Tuberculosis Self-Assessment.
  • Ability to maintain a valid level fingerprint clearance card and annual DES Centralized Background Check.
  • Must be able to prove the right to work in the USA by providing appropriate documents to complete the Federal I-9 form.

Desired Qualifications:
  • Possess an Associate's Degree from a recognized educational institute in the field of Human Resources, Business, Records Management, or agreed equivalent that supports high quality implementation of our program as determined by the agency (Official or unofficial transcript must be attached to the employment application).
  • SHRM certification.
  • Experience working with "client" permission in Paycom.

Work Environment:
  • Administrative office setting

Physical Requirements:
Frequently
  • Sitting for long periods
  • Viewing computer monitor and typing on keyboard for more than 30 minutes at a time
  • Clerical duties (writing, filing, copying, etc.)

Occasionally
  • Standing for long periods (more than 30 minutes)
  • Workday beginning prior to 8:00am and/or ending after 7:00pm

Job Specific Duties and Responsibilities
Data Entry and Receptionist Responsibilities:
  • Provide clerical and operational support to the human resources department related to routing phone calls, greeting and assisting visitors or guests, maintaining employee records, implementing the mail system including center run, and completing special projects and assignments.
  • Interact with and communicate information to job applicants, employees, department heads, and public and private agencies as necessary.
  • Use templates and/or control logs to prepare forms, merge documents, or notices and submit with source documents to Human Resources Records Specialist for review and approvals
  • Creates electronic and hard copy employment files and maintains filing system to ensure files are complete and in proper place for easy access when necessary.
  • Complies with agency policies and procedures with particular attention to Personnel Policies and Procedures and the Employee handbook
  • Identifies any concerns with HRIS systems that may require new procedures or modification of existing procedures and recommends necessary changes to the Human Resources Records Specialist.
  • Performs clerical support to the Human Resources Department including copying, faxing, filing, scanning, sorting, and tracking
  • Opens, date stamps, and distributes daily incoming mail. Prepares and stamps USPS daily outgoing mail and Agency internal mail (center run).
  • Receives cash, checks and money orders, issues a receipt, endorses the back of checks accordingly, logs the information in the receipt book, and contacts the Fiscal Department to pick up the money or checks. Monthly gives them a copy of the receipt book entries.
  • Orders and maintains an inventory of forms and supplies used in the HR Department.
  • Takes ID pictures and makes ID badges.
  • Performs other duties as assigned.

Supervision:
  • Identify self-growth, development goals, and strategies for achievement with support and input from supervisor.
  • Commit and participate in consistent and planned meetings with supervisor to further professional growth by seeking feedback, reflecting on and assessing own practice, and taking advantage of opportunities to improve skills and knowledge.

Recordkeeping, Monitoring, and Reporting:
  • Perform a wide range of duties relative to the maintenance and processing of personnel actions, employee records, and personnel reports. Maintain complete and accurate HRIS and electronic personnel files using computer, scanner, or other data entry devices to enter or upload data from source documents into the HRIS and/or electronic storage files using approved and standardized naming protocols.
  • Conduct on-going monitoring of own work in the HRIS for accuracy, completeness, and quality. Prepare corrective documents and submit for approval and processing. Report systemic issues and recommendations for improvement to the HRIM and HR director.
  • Maintain electronic folders with current and historical reports and documents for ease of reference.
  • Create, edit, and run reports from the HRIS per schedules or as requested and distribute to HR staff or others as directed.
  • Monitor accuracy, completeness, and /or expiration dates of employee's immunizations and fingerprint clearance card information. Send reminder emails to employees on upcoming renewals, enter the new information into the HRIS and files the document in the employee's electronic file.
  • Review, identify, and resolve errors in source documents with document originator.
  • Monitors employment files for accuracy and completeness of files.

Leadership, Management, and Teamwork:
  • Participate on the human resources team and contribute to the decision-making process for program improvement, strategic initiatives, professional development, budget, governance, audit, and agency self-assessment.
  • Participate on the Administrative Services Unit team and contribute ideas and input for integrated policies, procedures and services.
  • Develop and maintain understanding of the Office of Head Start Performance Standards and the implications and interactions with HR systems and practices. Communicate ideas, trends, and issues with Supervisor.
  • Keep up to date on workflows and processes for other HR positions and serve as backup as assigned.
  • Make prudent use of resources by monitoring consumption, minimizing waste, and offering suggestions for improving program efficiency.
  • Help with process of uploading new/updated department documents to the Information Portal as needed.
  • Work independently and within a team on special nonrecurring and ongoing projects.
  • Perform other duties as assigned by department director, coordinators, and specialists.

Responsibilities for all Child-Parent Centers, Inc.:
  • Understand and model the agency's vision, mission, and philosophy within the agency and the community.
  • Demonstrate approachability, ownership, accountability, and life-long learning.
  • Use the agency's communication and problem-solving approach.
    • Seek perspective of others.
    • Identify emerging issues and contribute new knowledge.
    • Work to de-escalate when emotions and stakes are high.
  • Maintain professional behavior and relationships with internal and external stakeholders
  • Use agency systems and technologies to accomplish work.
  • Maintain a high level of attendance to support ongoing service delivery.
  • Recognizes children's safety as the first responsibility of all staff and acts swiftly to ensure no child is unsupervised.
  • Implement agency policies and procedures for safeguarding confidential or sensitive information about employees and/or program participants. Restrict access to paper or electronic documents to those with a need to know.
  • Performs other duties as assigned.

Please Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. This job opening is intended to provide information about the position for employee recruitment purposes only and is not intended to be the basis of any employee contract.
Child-Parent Centers, Inc. is an Equal Opportunity Employer.
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