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Foundation Database Coordinator Jobs in Kansas (NOW HIRING)

MB Foundation

Administrative Assistant

Hillsboro, KS · On-site

$35K - $55K/yr

... and coordinating travel arrangements. * Carry out administrative duties such as creating ... Maintain physical and electronic files, databases, and contact lists for the CDO. * Aid and ...

MB Foundation

Administrative Assistant

Hillsboro, KS

$16 - $21.75/hr

... and coordinating travel arrangements. * Carry out administrative duties such as creating ... Maintain physical and electronic files, databases, and contact lists for the CDO. * Aid and ...

MB Foundation

Administrative Assistant

Hillsboro, KS · On-site

$16 - $21.75/hr

... and coordinating travel arrangements. * Carry out administrative duties such as creating ... Maintain physical and electronic files, databases, and contact lists for the CDO. * Aid and ...

Jobs for Humanity

Virtual Assistant

Kansas City, KS · Remote

$20.50 - $27.50/hr

Shape the sales foundation of a fast-growing, mission-driven startup * Work directly with the CEO ... Manage email correspondence, calendar scheduling, and meeting coordination for executives and team ...

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Foundation Database Coordinator information

What is a foundation database coordinator?

A Foundation Database Coordinator is responsible for managing and maintaining a nonprofit foundation’s donor and fundraising databases. They ensure the accuracy, security, and integrity of donor information, process gifts and pledges, and generate reports to support fundraising efforts. This role often involves collaborating with fundraising staff, handling data entry, and implementing database best practices. Strong organizational skills and attention to detail are essential for success in this position.

What are the key skills and qualifications needed to thrive as a foundation database coordinator?

To thrive as a Foundation Database Coordinator, you need strong data management skills, attention to detail, and experience with donor databases, typically supported by a background in nonprofit administration or information management. Familiarity with CRM systems like Raiser’s Edge or Salesforce Nonprofit Cloud, along with proficiency in Microsoft Excel and data reporting tools, is highly valued. Excellent organizational skills, problem-solving abilities, and clear communication help you coordinate effectively and maintain accurate records. These skills ensure efficient donor management, data integrity, and support the foundation’s fundraising and outreach efforts.

What are some common challenges faced by foundation database coordinators, and how can they be addressed?

Foundation Database Coordinators often encounter challenges related to maintaining data accuracy, managing large volumes of donor information, and ensuring data security. These issues can be addressed by implementing regular data audits, establishing standardized data entry protocols, and staying up-to-date with database software best practices. Collaboration with fundraising and program teams is also crucial to ensure that all information is current and supports organizational goals. Continuous professional development and training on emerging data management tools can further help coordinators excel in this dynamic role.

What is the difference between Foundation Database Coordinator vs Foundation Grant Specialist?

AspectFoundation Database CoordinatorFoundation Grant Specialist
Primary RoleManages and updates foundation databases, tracks grants, and maintains recordsPrepares grant proposals, manages grant applications, and oversees grant compliance
Required SkillsDatabase management, data entry, attention to detailGrant writing, research, communication skills
Work EnvironmentOffice-based, nonprofit or foundation settingOffice-based, nonprofit or foundation setting
Common CertificationsNone specific, database or nonprofit certifications helpfulGrant writing certifications beneficial

The Foundation Database Coordinator primarily focuses on maintaining accurate database records and tracking grant information, while the Foundation Grant Specialist concentrates on developing grant proposals and managing the grant application process. Both roles are essential in foundation operations and often work closely together, but their core responsibilities differ in scope and focus.

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For Foundation Database Coordinator jobs in Kansas, the most frequently searched job titles are:

What job categories do people searching Foundation Database Coordinator jobs in Kansas look for?

The top searched job categories for Foundation Database Coordinator jobs in Kansas are:

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Cities in Kansas with the most Foundation Database Coordinator job openings:

Foundation Database Coordinator jobs near you

Corporate & Foundation Program Coordinator

KU Endowment

Lawrence, KS • On-site

$57K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 14 days ago

Job description

Corporate & Foundation Program Coordinator
Department: Corporate & Foundation Development
Reports to: Senior Director, Corporate & Foundation Development
FLSA Status: Non-exempt or Exempt
The anticipated salary for this position starts at $47,800+ for the Coordinator role and ranges up to $57,800+ for the Sr. Coordinator role. The final pay will be determined based on several factors, including qualifications, experience, education, and years within the job or industry, with a strong emphasis on maintaining internal equity.
Who we are and what we're about:
KU Endowment is an independent, nonprofit organization and the official fundraising foundation for the University of Kansas. We partner with donors in providing philanthropic support to build a greater KU.
As an employee of KU Endowment, you'll witness firsthand the power of our donors' generosity. You will join a talented and fun group of people who are inspired to help KU through the support of loyal alumni and friends. This support fuels excellence, enabling students and faculty to develop innovative programs and research that distinguish the university. We connect the philanthropic passions of donors with the needs of students, faculty and programs - and everyone benefits.
People are engaged. Purpose is ignited. Lives are changed.
What we are looking for:
The Corporate and Foundation Program Coordinator will provide key program support to the Corporate and Foundation Development team. This role will primarily focus on identifying new grant opportunities, monitoring compliance with existing grants, and preparing detailed, confidential financial reports to demonstrate compliance.
The individual in this position is expected to embrace KU Endowment's stated core values - collaboration, curiosity, empowerment, and excellence - and demonstrate support for them through professional interactions and activities.
Hybrid Work Environment:
Following the initial training period, this position offers a hybrid work schedule, with the flexibility to work remotely for part of the week. However, the role requires multiple days per week on-site at our Lawrence, KS office to ensure effective collaboration, team engagement, and alignment with organizational goals.
What's a typical day look like?
  • Oversees the grant reporting process, ensuring the timely submission of all required annual, semi-annual, and quarterly reports by coordinating with internal staff and University personnel.
  • Manages a portfolio of non-major gift donors offering recurring open RFPs (annual, semi-annual, or quarterly) and collaborates with internal and University stakeholders to pursue these opportunities.
  • Coordinates the prospecting and ongoing monitoring of corporations and foundations for specific projects using online research tools, in collaboration with the Corporate & Foundation Development (CFD) team, internal staff, and University personnel.
  • Prepares correspondence, form letters, and complex reports, often involving non-standardized or sensitive information. Maintains a professional and courteous demeanor in all communications with donors, University faculty and staff, and external partners.
  • Responds to phone calls and inquiries related to CFD activities and initiatives
  • Works collaboratively with team members and cross-functional partners to achieve strategic goals and outcomes.
  • Regular and reliable attendance is essential for this position.
  • Performs other duties as may be assigned.

What's required to be considered:
  • Bachelor's degree or a minimum of one to three years of administrative support experience, with demonstrated expertise in development support functions, including word processing, database management, and proficiency in Microsoft Word, Excel, and Outlook.
  • Preferred experience in using research platforms (e.g., Instrumentl) to identify and analyze corporate and foundation funding opportunities. Experience in utilizing various database outlets (e.g., Instrumentl) to seek information as it relates to corporate & foundation research is also preferred.
  • Knowledge of fundraising principles and practices is required, with a strong preference for experience within a post-secondary educational environment.
  • Attention to detail and the ability to exercise good judgment in making decisions is required.
  • Must be proficient in English, grammar, spelling, punctuation, and basic math and statistics.
  • Requires excellent communication skills and the ability to work effectively in a team environment.

What separates the best from the rest?
  • Ability to establish and maintain professional and effective working relationships inside and outside KU Endowment.
  • Ability to adapt to new procedures and technology.
  • Experience with Microsoft Office products (Word, Excel, Outlook), and with databases.
  • Demonstrated ability to organize, plan, and set priorities with minimal supervision.
  • Familiarity with KU Endowment and the University of Kansas is preferred.
  • Capacity to adapt quickly to major and minor changes in projects and outcomes.
  • Ability to work as part of a team to establish and maintain effective professional working relationships with board members, university partners, volunteers, and KU Endowment staff.

Physical Requirements:
  • A valid driver's license.
  • Must have access to reliable transportation to travel between multiple locations for training, donor meetings, networking, events and/or work-related activities.
  • Must be able to respond quickly and effectively to directions and safety hazards.
  • This job operates in a professional office environment. This role routinely uses standard office productivity machinery such as computers, keyboards and a mouse, laptops, phones, photocopiers, filing cabinets and fax machines.
  • This is largely a sedentary role; however, some filing is required. This would require the ability to move files, open filing cabinets and bend or stand as necessary.
  • The ability to observe details at close range (within a few feet of the observer).
  • The person in this position frequently communicates with donors, colleagues, students, and general public. Must be able to communicate with others effectively.
  • Physical effort/lifting: light-up to 20 pounds
  • KU Endowment is committed to providing reasonable accommodation to qualified individuals to enable them to perform the essential functions of the job as regulated by ADA. If you require accommodation for any part of the application process or during employment, please contact humanresources@kuendowment.org to discuss your needs.

We've got you covered:
KU Endowment offers a competitive salary with an excellent benefit package including:
  • 100% employer-paid pension plan
  • Health, dental, and vision insurance
  • 401(k) and Roth 401(k) matching program
  • Section 125 flexible benefits
  • Generous paid leave including holidays, personal and sick leave
  • Volunteer and community engagement opportunities
  • Paid Parental Leave
  • Life, AD&D, short- and long-term disability insurance
  • Legal & ID Theft protection
  • Critical Illness
  • Accident and Hospital Indemnity insurance
  • KU education assistance
  • Free parking

Sounds good, right? What's next?
Please include your resume and cover letter when applying for this position on our website at https://www.kuendowment.org/careers .
Questions regarding this vacancy may be addressed to:
Human Resources
KU Endowment
PO Box 928
Lawrence, KS 66044-0928
Email: humanresources@kuendowment.org
Review of applications begins immediately and continues until the position is filled. Because of the sensitive nature of KU Endowment business and the importance of our reputation with donors, KU Endowment conducts a comprehensive review of applicants. By submitting your application, you authorize us to conduct reference checks and a review of available public information. Employment is contingent upon background and reference checks that KU Endowment finds acceptable.

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