Forms Management Jobs (NOW HIRING)

Requisition No: 879165 

Agency: Children and Families

Working Title: FORMS, PUBLICATIONS & RECORDS MGMT COORD - 60055928

 Pay Plan: Career Service

Position Number: 60055928 

Salary:  $62,000 

Posting Closing Date: 07/09/2026 

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Working Title: Forms, Publications, and Records Management Coordinator
Position Number: 60055928
Pay Plan: Career Service
Salary: $62,000
Bi-weekly salary commensurate with experience, in accordance with DCF salary policy.

Posting Dates: 07/08/2026 - 07/18/2026
Location: Tallahassee, FL (Statewide travel required)
Agency: Department of Children and Families

Government Analyst II
Department of Children and Families
Tallahassee, Florida
Open Competitive

Current employees will be compensated in accordance with the DCF salary policy.

What you will do:

This position serves as the Forms, Publications, and Records Management Coordinator within the Office of Administration, General Services. The position coordinates department-wide forms, publications, operating procedures, document governance, and records management activities while ensuring compliance with Florida law and departmental policy.

How you will make an impact:

The incumbent in this position must display exemplary customer service, communication, organizational, and analytical skills and have the ability to perform the following duties:

• Coordinate the Department's forms and publications program by maintaining public-facing and internal repositories; reviewing revisions for clarity, consistency, accessibility, formatting, hyperlinks, version control, and compliance with departmental standards; coordinating approvals and publication of updates; and maintaining forms inventories and tracking systems.
• Coordinate the review and maintenance of departmental operating procedures, manuals, and guidance documents. Maintain document governance standards through file organization, naming conventions, metadata, cross-references, version control, and scheduled reviews while recommending process improvements.
• Support the Department's Records Management Liaison Officer (RMLO) by coordinating records retention, storage, transfers, disposition, inventories, warehouse records activities, and compliance with Chapters 119 and 257, Florida Statutes, Rule 1B-24, F.A.C., and applicable General Records Schedules.
• Provide technical assistance regarding forms management, document governance, records management, and operating procedures. Participate in records cleanup, document migration, process improvement initiatives, and perform other related duties as assigned.
• Occasional travel to departmental offices and records storage facilities is required.

Qualifications:

• Bachelor's degree or higher or equivalent work experience.
• Valid Driver License required.
• Experience in records management, document governance, forms management, publications management, administrative analysis, or a related field is preferred.

Knowledge, Skills and Abilities:

• Knowledge of Florida Public Records Law, records retention requirements, document governance, SharePoint, Microsoft Office, Adobe Acrobat Pro Forms, and administrative policies and procedures.
• Ability to organize and maintain electronic and physical records, review documents for quality and consistency, coordinate projects across multiple program areas, communicate effectively, analyze information, prioritize work, and work independently.

Candidate Profile (application) must be completed in its entirety.

• Include supervisor names and phone numbers for all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. 
• It is unacceptable to use the statement "See Resume" in place of entering work history.
• If you experience problems applying online, please call the People First Service Center at (877) 562-7287.   

Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including:

• No state income tax for residents of Florida;
• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Growth Opportunities:

With 12,000 employees across the state DCF promotes opportunities and training for all.  Our jobs are among the most challenging, complex, and difficult in State government. They are also among the most rewarding. All employees are encouraged to take advantage of available Department opportunities for advancement and professional development.

About Department of Children and Families:

Mission:  The mission of the Department of Children and Families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

 Vision:  We are a highly skilled workforce committed to empowering people with complex and varied needs to achieve the best outcomes for themselves and their families. In collaboration with community stakeholders, we will deliver world class and continuously improving service focused on providing the people we serve with the level and quality that we would demand and expect for our own families.

Values:  A workforce that operates with integrity maintains loyalty to a code of ethics that requires the courage to take responsibility for providing the highest quality of service to the vulnerable. We are a solutions-focused learning organization built on a foundation of transparency in action and accountability of results. Both within the organization and among our stakeholders, we thrive in a culture of respect for diversity of opinion that is nurtured through open communication. High performing and committed, we are unified in our goal of excellence in achieving quality outcomes for those we serve. 

To learn more please visit https://www.myflfamilies.com/.

• If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon the date of your retirement.
• The position will perform all job tasks in accordance with laws, rules, regulations, policies, and requirements applicable to state and federal laws or procedures.

We hire only U.S. citizens and lawfully authorized alien workers.

Participation in the State of Florida Direct Deposit Program is required as a condition of employment per F.S. 110.113, and enrollment must be completed within the first 30 calendar days of your appointment.

SELECTIVE SERVICE:  Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS.  Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the SSS website: http://www.sss.gov.

BACKGROUND SCREENING REQUIREMENT: It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S.  No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.  Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans' Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans' Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.