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Flight Scheduler Jobs (NOW HIRING)

TransMedics

Flight Scheduler

Andover, MA · On-site

$100K - $125K/yr

POSITION SUMMARY The Aviation Flight Scheduler for aircraft and crew will plan and coordinate aircraft schedules efficiently based on missions and crewing. The Scheduler is responsible for executing ...

Cape Fox Corporation

LO ISR Scheduler

Indian Springs, NV · On-site

$65K - $80K/yr

For consideration, qualified candidates must meet ALL of the requirements below: - Minimum three years of experience working as an RPA squadron flight scheduler or, six years of experience working as ...

Cape Fox SS

LO ISR Scheduler

Indian Springs, NV

$65K - $80K/yr

For consideration, qualified candidates must meet ALL of the requirements below: - Minimum three years of experience working as an RPA squadron flight scheduler or, six years of experience working as ...

ClearanceJobs

LO ISR Scheduler Jobs

North Las Vegas, NV · On-site

$65K - $80K/yr

Minimum three years of experience working as an RPA squadron flight scheduler or, six years of experience working as a DoD flying squadron flight scheduler. * Minimum three years of experience ...

Flexjet

Flight Coordinator

Stratford, CT · On-site

You will execute all aspects of flight scheduling, office administration, Weather, FAA regulation and company policies and procedures, to include that of Flexjet, oversight of department staff ...

Flexjet

Flight Coordinator

Stratford, CT

You will execute all aspects of flight scheduling, office administration, Weather, FAA regulation and company policies and procedures, to include that of Flexjet, oversight of department staff ...

Flexjet

Flight Coordinator

Stratford, CT · On-site

You will execute all aspects of flight scheduling, office administration, Weather, FAA regulation and company policies and procedures, to include that of Flexjet, oversight of department staff ...

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Flight Scheduler information

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How much do flight scheduler jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for flight scheduler in the United States is $25.90, according to ZipRecruiter salary data. Most workers in this role earn between $17.79 and $28.85 per hour, depending on experience, location, and employer.

What is a flight scheduler?

A Flight Scheduler is responsible for planning and coordinating aircraft schedules to ensure efficient operations. They manage flight plans, crew assignments, and airport slot allocations while considering factors like weather, aircraft maintenance, and regulatory requirements. Flight Schedulers work closely with pilots, air traffic controllers, and dispatchers to adjust schedules as needed. Their role is crucial in minimizing delays and optimizing airline or charter operations.

What are the typical challenges flight schedulers face in their day-to-day responsibilities?

Flight Schedulers often manage last-minute changes due to weather, maintenance issues, or crew availability, requiring them to adapt quickly and make decisions under time constraints. Coordinating schedules across multiple time zones and ensuring compliance with aviation regulations can also be complex and demanding. Despite these challenges, working closely with pilots, dispatchers, and operations staff provides great opportunities to develop teamwork and leadership skills. Success in this role often comes from being proactive, staying organized, and continually learning about industry best practices.

What are the key skills and qualifications needed to thrive in the flight scheduler position, and why are they important?

To thrive as a Flight Scheduler, you need strong organizational abilities, attention to detail, and a background in aviation or logistics, often supported by relevant education or certifications. Familiarity with flight planning software, FAA regulations, and scheduling systems is typically required. Excellent communication, problem-solving skills, and the ability to work well under pressure are vital soft skills for this role. These competencies are essential to ensure efficient flight operations, regulatory compliance, and effective coordination among flight crews and operational teams.

How much do flight schedulers make?

Flight schedulers typically earn a median annual salary of around $45,000 to $60,000, depending on experience, location, and the size of the airline or company. Salaries can increase with additional certifications, advanced skills, and years of experience in the field.

How to become a flight scheduler?

To become a flight scheduler, candidates typically need a high school diploma or equivalent, with some roles preferring postsecondary education in aviation, logistics, or related fields. Relevant skills include strong organizational abilities, knowledge of airline operations, and proficiency with scheduling software; certifications like the Airline Operations Certificate can be beneficial. Experience in customer service or administrative roles can also improve job prospects in this field.
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Flight Scheduler jobs near you
Infographic showing various Flight Scheduler job openings in the United States as of August 2026, with employment types broken down into 96% Full Time, 3% Part Time, and 1% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $53,874 per year, or $25.9 per hour.

Flight Scheduler

TransMedics

Andover, MA • On-site

$100K - $125K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 6 days ago

Job description

Job Description:
POSITION SUMMARY
The Aviation Flight Scheduler for aircraft and crew will plan and coordinate aircraft schedules efficiently based on missions and crewing. The Scheduler is responsible for executing every aspect of the mission from beginning to end, anticipating the needs of TransMedics teams, the aircraft, and crew members. This position is based at our state-of-the-art 24/7/365 Command Center in Andover, MA.
RESPONSIBILITIES
This position is responsible for, but not limited to, the following:
  • Receive incoming phone calls for flight requests.

  • Schedule crews, including adjusting for crews in training, sick, PTO etc., finding replacements and/or scheduling extra days as needed.

  • Assist Dispatch with flight cancellations or reroutes.

  • Determine the most efficient way to complete all requested missions with the available aircraft and crew.

  • Select the aircraft and crew for flight requests.

  • Ensure hangar availability if inclement weather is predicted.

  • Set up early or late arrivals with FBO's.

  • Obtain required PPR's and/or slots, check NOTAM's, check weather at departure and arrival airports and proactively plan alternate airports as needed.

  • Identify, anticipate, and take corrective action to minimize potential/actual delays due to scheduling operations, crew legality, and maintenance issues.

  • Track Crew duty times for Federal regulations.

  • Coordinate with Maintenance teams for aircraft maintenance, repositioning, and test flights.

  • Coordinate with Maintenance when aircraft cleaning is needed.

  • Comply with all Federal Aviation regulations for crew pairings, weather alternates, NOTAMS.

  • Ensure all aircraft and crew logs are completed daily.

  • Ensure compliance with all company policies and safety standards, including complete knowledge of Part 135 regulations.

  • Review, prepare, and submit post-flight expense reports.

  • Special projects and duties as assigned by department supervisors.

  • Performs other TransMedics tasks and duties as required

MANAGEMENT RESPONSIBILITIES
This position manages the following positions on a daily basis.
  • This position will not have management responsibilities.

PHYSICAL ATTRIBUTES
  • General office environment sitting for extended periods at a computer.

  • Use hands and fingers for typing and operating equipment.

  • Have good vision and hearing to communicate with staff.

  • Possess basic organizational skills to manage complex schedules.

MINIMUM QUALIFICATIONS
  • Prior experience in aviation, crew management, or customer service required.

  • Strong personal and work ethics along with a high level of integrity.

  • Knowledge of FARs in regard to Part 91/135 operations.

  • Must be able to work well in a fast-paced environment and be flexible to the changing needs of the business.

  • Must have the ability to work quickly, calmly, and under pressure.

  • Strong analytical skills along with ability to think outside the box.

  • Attention to detail.

  • Excellent oral/written communication and problem resolution skills are required.

  • Proficiency in using industry-specific software and tools with the aptitude to learn new software.

  • 365/24/7 operation - must be willing to work nights and weekends and Holidays if required.
  • As part of our long-term growth plans, TransMedics is excited to announce our plan to relocate our headquarters (HQ) to Somerville, MA by 2028. We chose this location because we believe it is a place where innovation will thrive. Our new state-of-the-art headquarters is designed to support collaboration, creativity, and discovery. We believe this will be a place where we can continue to do things few thought possible in organ transplantation to help patients. Specific timing and role impact may vary.

  • Every Organ Wasted is a Life Not Saved.
    TransMedics, Inc. is a commercial-stage medical technology company transforming organ transplant therapy for patients worldwide. Our mission is to help save more patients' lives by increasing access to viable donor organs for those who are awaiting an organ transplant. To accomplish this mission, we partner closely with transplant stakeholders worldwide and help expand their access to healthy donor organs, while delivering the highest quality technology, service, clinical care and outcomes.
    Driven by a passion for improving patient care, we make the impossible possible and keep our employees at the center of everything we do. Together, we strive to enhance the quality of life for transplant recipients and their families, fostering hope and healing in the journey toward better health.
    Maximize your potential at TransMedics, Inc.
    www.TransMedics.com

  • Salary Compensation
    TransMedics is committed to equitable and transparent compensation. The expected base salary range for this role is $100,900.00-$125,900.00 which represents the company's current good-faith estimate of compensation for this position. Actual salary will depend on factors such as, but not limited to, candidate experience, qualifications, skills, and the specific work location. This role may also be eligible for bonuses, equity, and a comprehensive benefits package (medical, dental, vision, retirement savings, paid time off, and wellness resources). We comply with all U.S. pay transparency laws and do not request or consider salary history.

Employee Benefit:
Medical with Health Reimbursement Account through Blue Cross/Blue Shield of MA
Dental
Vision
Healthcare Flexible Spending Account
Dependent Care Flexible Spending Account
Short Term Disability
Long Term Disability
401K Plan
Pet insurance
Employee Stock Purchase Plan
TransMedics is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, marital status, age, disability or protected veteran status, or any other characteristic protected by law. We are committed to creating an inclusive environment for all employees.

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