Fleet Operation Assistant Jobs (NOW HIRING)

The Fleet Business Manager plays a critical role in overseeing the administrative, accounting, and financial functions that support our Fleet department. This position is responsible for managing operational accounting workflows, coordinating funding with corporate finance, and ensuring the accuracy and compliance of key administrative areas such as fuel management, vehicle licensing, and permitting.

Essential Duties:  

• Manage and execute all operational accounting tasks for the Fleet department, ensuring accurate reporting and timely submission to Corporate Accounting
• Partner with Corporate Finance to oversee fleet funding strategies, capital planning, and budget alignment
• Oversee all accounting, finance, and administrative functions supporting the fleet operation
• Track and analyze costs and expenses; assist in annual budget preparation and financial communication
• Lead fleet budgeting efforts and monitor funding requirements in partnership with Corporate Finance
• Direct fleet asset management activities, including acquisition, disposal, repairs, fuel usage, tax reporting, licensing, and permitting
• Manage business intelligence (BI) reporting and support administrative functions including calendar coordination, meeting planning, and presentation preparation
• Maintain vendor relationships related to leasing, fuel, maintenance, and compliance services
• Identify and implement process improvements; lead cross-functional projects to drive operational efficiency
• Ensure proper internal controls are in place, well documented, and consistently followed
• Serve as the primary liaison between the Fleet department and Divisional Finance Managers, Transportation staff, and other cross-functional teams
• Hire, train, coach, and motivate administrative staff; conduct performance reviews and manage employee development
• Foster a collaborative and accountable team environment; resolve conflicts and maintain performance documentation
• Coordinate RFP presentations, vendor contracts, and both internal and external communications
• Support monthly close processes and reconciliation of general ledger accounts tied to fleet operations
• Provide strong cross-functional communication to ensure alignment and timely issue resolution
• Other duties as assigned.

Qualifications: 

• 5+ years of experience in fleet operations, truck leasing, accounting, or administrative management.
• Strong knowledge of accounting principles, budgeting, and financial reporting.
• Familiarity with fuel management systems, fleet licensing requirements, and vehicle compliance.
• Proficient in Microsoft Office Suite (especially Excel); experience with Oracle or similar ERP systems a plus.
• Excellent analytical, problem-solving, and organizational skills with strong attention to detail.
• Proven ability to collaborate and communicate effectively across departments.
• Experience leading or supporting administrative teams is preferred.

Corporate Summary: 

At Shamrock Foods Company, people come first – our associates, our customers, and the families we serve across the nation. A privately-held, family-owned and -operated Forbes 500 company, Shamrock is an innovator in the food industry and has been since being founded in Arizona in 1922. 

Our Mission:

At Shamrock Foods Company, we live by our founding family’s motto to “treat associates like family and customers like friends.” 

Why work for us? 

Benefits are a major part of your overall compensation, and we believe offering them at an affordable cost is not only the right thing to do, but it helps keep you and your family healthy. That’s why Shamrock Foods pays for the majority of your health insurance, allowing you to take home more of your paycheck. And it doesn’t stop there - our associates also enjoy additional benefits such as 401(k) Savings Plan, Profit Sharing, Paid Time Off, as well as our incredible growth opportunities, continued education and wellness programs.

Equal Opportunity Employer 

At Shamrock Foods Co all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation, gender identity or any other basis protected by applicable law. 

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.