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Fleet Maintenance Coordinator
Company: GIFT Transport Inc.
Location: Baltimore, MD
Position Type: Full-Time
Compensation: $1,200 weekly base salary + incentive bonuses
Industry: Transportation & Logistics

Position Overview

GIFT Transport Inc. is seeking a highly reliable, hands-on Fleet Maintenance Coordinator to oversee the readiness, compliance, and operational performance of our commercial truck fleet.

This role is critical to maintaining maximum truck uptime, minimizing roadside breakdowns, and ensuring DOT compliance across our fleet.

The ideal candidate will be proactive, mechanically inclined, organized, and committed to supporting drivers in the field. This position requires someone who can coordinate maintenance, communicate effectively with drivers and repair facilities, and help develop systems that reduce downtime and improve fleet reliability.

This is not a desk-only position. The role requires active involvement with trucks, drivers, service centers, and fleet operations.

Key Responsibilities

Fleet Maintenance Coordination

Work directly with mechanics, dealerships, and service centers to diagnose issues and source parts for repairs.
Coordinate and schedule preventative maintenance to ensure trucks remain operational and compliant.
Maintain accurate maintenance records and service documentation for all fleet equipment.
Monitor fleet health and identify opportunities to increase truck uptime and reduce downtime.

Fleet Inspections & DOT Compliance

Conduct routine truck and trailer inspections to ensure all vehicles remain DOT compliant.
Verify trucks contain all required documentation, permits, and safety equipment.
Prepare trucks for annual DOT inspections and roadside inspection readiness.
Identify mechanical or safety concerns early to prevent costly breakdowns.

Equipment & Supply Management

Ensure all trucks are stocked with necessary tools, equipment, and safety supplies, including:

o straps, chains, binders
o reflective triangles
o fire extinguishers
o spare fuses and repair items
Maintain inventory and ensure drivers are equipped with tools necessary for minor roadside repairs.

Driver Support & On-Call Assistance

Serve as a primary support contact for drivers experiencing mechanical issues while on the road.
Be willing to provide on-call assistance to drivers needing guidance with minor repairs or troubleshooting over the phone.
Help drivers determine whether an issue can be safely addressed on the road or requires professional repair.
Assist in coordinating roadside assistance or service center repairs when necessary.

Driver Training & Operational Improvement

Develop and document best practices for drivers to conduct minor repairs or troubleshooting while on the road.
Create professional training materials, guides, and reference resources to help drivers prevent avoidable downtime.
Support ongoing driver education related to equipment operation, preventative maintenance, and safety practices.

Vehicle Transportation

Safely transport trucks to and from dealerships, repair facilities, and inspection locations.
Coordinate pickup and drop-off of equipment requiring service.

Fleet Presentation

Ensure trucks are cleaned and maintained to company standards when necessary.
Maintain professional appearance of fleet equipment.

Required Qualifications

Valid Class A CDL
Valid DOT Medical Card
Clean driving record
Ability to operate manual and automatic commercial trucks
Strong mechanical aptitude and problem-solving skills
Ability to work independently and proactively

Preferred Qualifications

Experience working in fleet maintenance, trucking operations, or diesel repair coordination
Knowledge of FMCSA and DOT compliance requirements
Experience working with commercial truck dealerships or repair vendors
Familiarity with preventative maintenance scheduling

Skills & Competencies

Strong attention to detail
Excellent communication with drivers and service vendors
Ability to troubleshoot mechanical issues
Strong organizational and documentation skills
Ability to work in a fast-paced logistics environment

Physical Requirements

Ability to lift 50+ lbs
Ability to inspect and work around commercial trucks
Ability to work in outdoor and shop environments

What Success Looks Like in This Role

The Fleet Maintenance Coordinator will:

Help reduce truck downtime
Improve fleet reliability
Ensure DOT compliance
Support drivers in the field
Strengthen the overall operational performance of the fleet

GIFT Transport Inc is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, or any other characteristic protected by law.