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Finance Assistant Jobs in Madison, WI (NOW HIRING)

State of Wisconsin

Administrative Assistant

Madison, WI · On-site

$21 - $28/hr

Finance * Assist in preparing vouchers and invoices for director approval. * Monitoring office supplies, replacing low stock items, and purchasing supplies, as needed. * Office Operations * Receiving ...

Rock County, WI

Assistant Finance Director

Janesville, WI · On-site

$51.52 - $56.11/hr

In conjunction with the Finance Director, assist departments with administration of the County budget and associated problem resolution. 5% Performs other duties as assigned Success Factors (KSA'

Rock County

Assistant Finance Director

Janesville, WI · On-site

$51.52 - $56.11/hr

In conjunction with the Finance Director, assist departments with administration of the County budget and associated problem resolution. 5% Performs other duties as assigned Success Factors (KSA ...

Medica Services Company LLC

Manager Finance

Madison, WI

$100K - $172K/yr

Improve financial status by analyzing results; monitoring variances; identifying trends; recommending actions to management. Assist with annual and quarterly forecasting. Performs other duties as ...

Imedica

Manager Finance

Madison, WI · On-site

$100K - $172K/yr

Improve financial status by analyzing results; monitoring variances; identifying trends; recommending actions to management. Assist with annual and quarterly forecasting. Performs other duties as ...

Imedica

Finance Manager, Clinical FP&A

Madison, WI

$88K - $152K/yr

Improve financial status by analyzing results; monitoring variances; identifying trends; recommending actions to management. Assist with annual and quarterly forecasting. Performs other duties as ...

WestPoint Financial Group

Financial Advisor

Madison, WI · On-site

$50K - $100K/yr

As a Financial Advisor, you will work directly with individuals, business people, and families to help them navigate through and secure their financial future. At WestPoint Financial Group, you will ...

WestPoint Financial Group

Financial Advisor

Madison, WI · Remote

As a Financial Advisor, you will work directly with individuals, business people, and families to help them navigate through and secure their financial future. At WestPoint Financial Group, you will ...

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Finance Assistant information

See Madison, WI salary details

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How much do finance assistant jobs pay per hour?

As of Aug 30, 2026, the average hourly pay for finance assistant in Madison, WI is $23.53, according to ZipRecruiter salary data. Most workers in this role earn between $18.41 and $26.39 per hour, depending on experience, location, and employer.

What is a finance assistant?

Finance Assistants are entry-level professionals who support the financial operations of an organization. Their tasks often include processing invoices, maintaining financial records, assisting with payroll, and helping to prepare financial reports. They work closely with accountants and finance managers to ensure accuracy and compliance in financial transactions. Finance Assistants play a crucial role in maintaining the smooth operation of an organization's finance department.

What are the key skills and qualifications needed to thrive as a finance assistant?

To thrive as a Finance Assistant, you need strong numerical skills, attention to detail, and an understanding of basic accounting principles, often supported by a degree or coursework in finance or accounting. Familiarity with accounting software such as QuickBooks or SAP, proficiency in Excel, and sometimes a relevant certification like AAT are typically required. Strong organizational skills, reliability, and effective communication are important soft skills that help manage multiple tasks and collaborate with other departments. These combined competencies ensure accurate financial recordkeeping and support the smooth functioning of an organization's financial operations.

What are some common challenges a finance assistant might face during month-end closing, and how can they be managed?

During month-end closing, Finance Assistants often encounter tight deadlines, high volumes of data entry, and the need to ensure absolute accuracy in reconciliations and reporting. Managing these challenges typically involves strong organizational skills, prioritizing tasks, and maintaining clear communication with accountants and other team members to quickly resolve discrepancies. Proactively preparing documentation throughout the month and using financial software efficiently can also help streamline the process and reduce last-minute errors.

What is the difference between Finance Assistant vs Accounts Payable Clerk?

AspectFinance AssistantAccounts Payable Clerk
Primary RoleSupports financial operations, assists with budgeting, reporting, and general accounting tasksProcesses vendor invoices, manages payments, and maintains accounts payable records
Required SkillsBasic accounting knowledge, proficiency in spreadsheets, attention to detailStrong data entry skills, knowledge of invoicing software, accuracy in processing payments
CertificationsTypically no formal certification required, but accounting courses helpfulLikewise, no specific certification needed, but familiarity with accounting software preferred
Work EnvironmentOffice setting, supporting finance teams across various departmentsOffice environment, focused on accounts payable department

In summary, a Finance Assistant has a broader role supporting overall financial functions, while an Accounts Payable Clerk specializes in managing vendor payments and invoice processing. Both roles require similar skills and work in office settings, but their specific responsibilities differ.

How much does a finance assistant get paid?

The average salary for a finance assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and the size of the organization. Entry-level positions may start lower, while experienced finance assistants or those with specialized skills can earn higher wages. Some roles also offer benefits such as health insurance and paid time off.

What do you do as a finance assistant?

A finance assistant supports the finance department by handling tasks such as data entry, processing invoices, reconciling accounts, and maintaining financial records. They often use accounting software like QuickBooks or Excel and may assist with budgeting and financial reporting under supervision.
More about Finance Assistant jobs

What are the most commonly searched types of Finance jobs in Madison, WI?

The most popular types of Finance jobs in Madison, WI are:

What cities near Madison, WI are hiring for Finance Assistant jobs?

Cities near Madison, WI with the most Finance Assistant job openings:

Finance Assistant jobs near you
Infographic showing various Finance Assistant job openings in Madison, WI as of August 2026, with employment types broken down into 2% As Needed, 73% Full Time, 20% Part Time, 1% Temporary, and 4% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $48,954 per year, or $23.5 per hour.

Administrative Assistant

State of Wisconsin

Madison, WI • On-site

$21 - $28/hr

Full-time

PTO

Re-posted 3 days ago

State Of Wisconsin rating

7.9

Company rating: 7.9 out of 10

Based on 130 frontline employees who took The Breakroom Quiz

17th of 50 rated states

Job description

Introduction
The Wisconsin Legislative Council is a nonpartisan service agency in the Wisconsin Legislature that provides legal and research services to legislative committees, legislators, and legislative staff in a collaborative work environment. We are located in beautiful downtown Madison, across from the State Capitol.
The position is full-time employment in the unclassified state service. The starting salary is $21-$28 per hour, based on relevant work experience and education. The position will have opportunities for professional development and growth.
A comprehensive state employee benefits package is offered, including 3.5 weeks of vacation time, 9 paid holidays, and sick leave. The Legislative Council is a Public Service Loan Forgiveness Program employer.
Position Summary
The Administrative Assistant is an integral part of the Legislative Council and has a variety of responsibilities to facilitate efficient daily operations and office organization. The administrative assistant is the first contact with our agency and works closely with all of the staff to support our services to the Legislature. The position requires strict nonpartisanship and maintaining confidentiality of certain materials and information.
Salary Information
The starting salary is $21-$28 per hour, based on relevant work experience and education
Job Details
The primary responsibilities of this position include, but are not limited to:
  • Proofing and formatting formal memoranda, publications, and other documents in a timely manner.
  • Providing administrative support for committees that the Legislative Council staffs, including preparing agendas and memoranda for committee members and arranging meetings.
  • Reception
    • Answering, screening, and forwarding incoming phone calls.
    • Receiving visitors at the front desk by greeting, welcoming, directing, and announcing them appropriately.
    • Responding to or distributing emails in the Legislative Council inbox.
    • Providing basic and accurate information in phone calls, through email, and in person.
  • Finance
    • Assist in preparing vouchers and invoices for director approval.
    • Monitoring office supplies, replacing low stock items, and purchasing supplies, as needed.
  • Office Operations
    • Receiving, sorting, and distributing mail daily.
    • Performing clerical duties, such as photocopying and scanning, as requested.
    • Updating the agency's website and intranet site.
    • Maintaining organization of office computer and paper files.
  • Displaying a team-oriented, collegial attitude toward Legislative Council staff coworkers.
  • Other duties as assigned.

Qualifications
Required Qualifications
  • Graduation from high school with demonstrated experience or a relevant associate or bachelor's degree.
  • Attention to detail, organizational skills, and ability to work around the core hours of 8:00 a.m. - 5:00 p.m.
  • Competence in Microsoft Office suite and Adobe Acrobat.
  • Ability to work in a nonpartisan role.
  • Organizational skills to manage multiple projects and assignments and effectively prioritize work.
  • Dedication to providing outstanding customer service.
  • Ability to maintain confidentiality in the performance of assigned duties.
Preferred Qualifications
  • General knowledge of Wisconsin state government.
  • Experience in preparing and proofing documents.
  • General research skills.

How To Apply
To apply, submit a resume and cover letter describing relevant skills and interest in the position by email to Katie Patyk, at LCApp@legis.wisconsin.gov .
Applications will be accepted until the position is filled.
We are an Equal Opportunity Employer seeking a diverse and talented workforce.

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