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Fill In Receptionist Jobs in New York (NOW HIRING)

ALLCARE PT

Medical Receptionist/Sales Superstar

Brooklyn, NY ยท On-site

$17.50 - $21.25/hr

This is not a simple smile clock in and take some phones during the day and do you take my ... Book future appointments and fill up the schedule for us relentlessly despite people's excuses for ...

SN Family Dental Milltown

Dental Front Office

Milltown, NJ ยท On-site

$22 - $30/hr

In this role, you will: * Answer and manage all incoming patient calls professionally * Schedule ... The right Receptionist doesn't just fill appointments, they control flow, protect production, and ...

New

Allcare PT

FRONT DESK POSITION

Brooklyn, NY ยท On-site

$18/hr

Experienced Mature Medical Receptionists In Brooklyn This position is perfect for you because you ... fill the schedule, completing intake/registration/processing of new patients, calling, texting ...

ALLCARE PT

FRONT DESK POSITION

Brooklyn, NY ยท On-site

$18/hr

Experienced Mature Medical Receptionists In Brooklyn- Busy Physical Therapy Clinic Needs Your Help ... fill the schedule, completing intake/registration/processing of new patients, calling, texting ...

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Fill In Receptionist information

What is a fill in receptionist?

A Fill In Receptionist is a professional who temporarily covers the front desk and administrative duties at a business or organization when the regular receptionist is unavailable due to illness, vacation, or other reasons. Their responsibilities typically include answering phones, greeting visitors, handling mail, and performing basic administrative tasks. Fill In Receptionists need to quickly adapt to new environments and learn company-specific procedures. They are often employed through staffing agencies or work as freelancers, providing flexible support to various workplaces.

What are some common challenges faced by fill in receptionists when adapting to new workplaces?

Fill In Receptionists often need to quickly familiarize themselves with new office procedures, phone systems, and team dynamics at each assignment. Adapting to different company cultures and handling unfamiliar administrative software can be challenging, especially when expectations vary from one workplace to another. Strong communication skills, adaptability, and a proactive approach to asking questions can help overcome these challenges. Many fill-in roles also require balancing multiple tasks, such as greeting visitors, managing schedules, and handling calls, which makes good organizational skills essential.

What are the key skills and qualifications needed to thrive as a fill in receptionist?

To thrive as a Fill In Receptionist, you need strong organizational skills, a professional telephone manner, and basic computer literacy, typically supported by a high school diploma or equivalent. Familiarity with office software (such as Microsoft Office), phone systems, and scheduling tools is often required. Excellent communication, adaptability, and a friendly demeanor help you efficiently handle varied tasks and interact with diverse clients and staff. These skills ensure smooth front-desk operations, positive first impressions, and seamless support for the team during staff absences.

What is the difference between Fill In Receptionist vs Front Desk Receptionist?

AspectFill In ReceptionistFront Desk Receptionist
CredentialsHigh school diploma or equivalent; basic customer service skillsHigh school diploma; customer service experience often preferred
Work EnvironmentTemporary coverage in various settings, including offices and clinicsPermanent position at a specific organization, handling daily front desk duties
Employer & Industry UsageUsed by staffing agencies and organizations needing short-term coverageCommon in healthcare, corporate, and hospitality industries
Search & Comparison IntentLooking for temporary reception coverage or substitute rolesSeeking a full-time or permanent front desk role

The Fill In Receptionist typically provides temporary coverage for organizations needing short-term front desk support, often through staffing agencies. In contrast, a Front Desk Receptionist usually holds a permanent position, managing daily front desk operations. Both roles require similar credentials and are common in various industries, but their employment nature and duration differ.

Which fill in receptionist job pays the most?

The highest-paying fill-in receptionist jobs are typically found in industries such as healthcare, legal, or corporate sectors, where specialized skills or certifications are required. These roles may offer higher hourly rates or temporary contract pay compared to general reception positions, especially in high-demand areas or for positions requiring bilingual abilities or administrative expertise.

How can I get a fill in receptionist job without experience?

To get a fill-in receptionist job without experience, focus on developing basic communication and organizational skills, and highlight any customer service or administrative tasks you've performed. Entry-level positions often require a friendly attitude, reliability, and the ability to learn quickly; obtaining a certification in office administration can also improve your chances.

Can a shy person be a Fill In Receptionist?

A shy person can be a Fill In Receptionist, as the role often involves basic communication skills, a professional demeanor, and the ability to handle front desk tasks. Developing confidence through training and experience can help shy individuals succeed in customer interactions and multitasking required for the position.
What are popular job titles related to Fill In Receptionist jobs in New York? For Fill In Receptionist jobs in New York, the most frequently searched job titles are:
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Fill In Receptionist jobs near you
Infographic showing various Fill In Receptionist job openings in New York as of August 2026, with employment types broken down into 80% Full Time, 15% Part Time, 1% Temporary, and 4% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Patient Care Coordinator/Receptionist

H & D Physical Therapy and Occupational Therapy, PLLC

New York, NY

$20 - $24/hr

Full-time

Medical, Dental, Vision, PTO

Re-posted 8 days ago

Job description

Benefits

Pulled from the full job description

  • Paid training
  • Parental leave
  • Health insurance
  • Paid time off
  • Vision insurance
  • Dental insurance
  • Paid sick time


Full job description

Position Summary

The Receptionist/ Patient Care Coordinator will strive to deliver five-star concierge-level customer service to every patient from their initial evaluation through each subsequent contact until discharge. This includes fielding and responding to patient questions and requests and providing prompt, thorough follow-up.

** The ability to travel between offices and flexibility (with notice) to cover additional shifts or work extended ours is required **

Accountabilities

The Receptionist / Patient Care Coordinator is the face of the practice and must make an excellent first impression. Friendly, outgoing, engaging, with a positive, can-do attitude, commitment to delivering an excellent patient experience, and the highest standards of professionalism and courtesy are required.

This position reports to the Office Manager who may at times not be onsite and therefore requires confidence, resourcefulness, an entrepreneurial spirit, and superior problem-solving capabilities, as well as the ability to work independently without direct day-to-day supervision.

Success will be measured based upon the following:

  • Displaying top notch professional etiquette in all interactions with both patients and H&D staff.
  • Articulate and strong communication skills both written and verbal, including use of correct grammar, spelling, and punctuation.
  • Attention to details and consistent follow-up to ensure accuracy and process completion.
  • Crisis management skills; the ability to triage unexpected events to help mitigate any adverse effects on the practice or patient.
  • Discretion when handling confidential information.
  • Willingness to go the extra mile to ensure a positive patient experience.

Day-to-Day Operations:

  • Check in patients for their appointments and collect copays.
  • Cancel and/or reschedule patients as needed.
  • Assist new patients in completion of intake paperwork.
  • Respond to all phone and email queries.
  • Monitor and follow-up on needed referrals.
  • Fill last minute cancellations from the clinic’s waitlist.
  • Close-out and reconciliation of daily receipts.
  • Run copay reports daily to ensure optimal collection rates.
  • Daily quality assurance checks.
  • Legal Compliance: Follow all federal and state laws and guidelines (e.g, Medicare, HIPAA).

Technical Skills

  • Basic office technology skills including Microsoft Office Suite (Outlook, Word, Excel, Teams), PDF, Scanners, copy machines and fax machines, Telephone
  • Electronic Medical Records (EMR) systems and online scheduling (we use PromptEMR)
  • Familiarity with medical terminology and HIPAA compliance regulations

Education/Prior Experience:

  • High School Diploma (associate degree or higher preferred)
  • Minimum of 1-year front desk experience in a healthcare setting (required)
  • Familiarity with healthcare insurance billing policies and procedures (desirable)

About H&D Physical Therapy

H&D Physical Therapy is a therapist-owned, family-oriented practice that prioritizes personalized, one-on-one care over the pressures of large-scale, high-volume settings. With locations across Manhattan and Brooklyn and onsite partnerships at top firms, we foster a supportive, collaborative environment for both our patients and our team. We specialize in:

  • Orthopedics and sports rehab
  • Pelvic floor therapy (all genders)
  • Vestibular and balance disorders
  • TMJ, post-surgical recovery, and complex pain

We are committed to delivering exceptional care to every patient, focusing on their individual goals and needs. Unlike larger, high-pressure environments that prioritize volume over quality, H&D values work-life balance and offers a mentorship-driven culture where clinical excellence thrives.

Better Begins Here. With us—and with you.

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

  • Dental insurance
  • Health insurance
  • Paid sick time
  • Paid time off
  • Paid training
  • Parental leave
  • Vision insurance

Schedule:

  • 8 hour shift
  • Monday to Friday

Ability to Relocate:

  • New York, NY 10128: Relocate before starting work (Required)

Work Location: In person