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Filing Assistant Jobs in Hawaii (NOW HIRING)

CNIC Careers

Human Resources Assistant

Honolulu, HI · On-site

$21/hr

The purpose of the position is to provide assistance to applicants, to assist in the in-processing ... Knowledge of office file arrangement and the propose and content of documents in the files ...

GC Associates USA

Medical Support Assistant

Kailua, HI · On-site

$26.83/hr

MEDICAL SUPPORT ASSISTANT/ REGISTRATION CLERK SERVICES Location: Kaneohe Bay Clinic, Building 3089 ... This includes filing of loose paperwork and records by the end of the day. • Communicate ...

GC Associates USA

Medical Support Assistant

Kailua, HI · On-site

$26.83/hr

MEDICAL SUPPORT ASSISTANT/ REGISTRATION CLERK SERVICES Location: Kaneohe Bay Clinic, Building 3089 ... This includes filing of loose paperwork and records by the end of the day. • Communicate ...

HiEmployment

Administrative Assistant

Lihue, HI

$20/hr

*** Must Interview IN PERSON - No Relocation Assistance *** Assist with the following: * Rent ... File documents and maintain filing system * Prepare and process leases, security deposit agreements ...

The Michaels Organization

Office Assistant

Honolulu, HI · On-site

$20 - $21/hr

... filing, and other clerical duties. 1. Answer phones, retrieve messages, follow-up with call backs ... 4. Assist Community Manager with ordering office supplies for property when necessary. 5. Show ...

The Michaels Organization

Office Assistant

Honolulu, HI · On-site

$20 - $21/hr

... and visitors, filing, and other clerical duties. Responsibilities 1. Answer phones, retrieve ... 4. Assist Community Manager with ordering office supplies for property when necessary. 5. Show ...

The Michaels Organization

Office Assistant

Honolulu, HI · On-site

$20 - $21/hr

... and visitors, filing, and other clerical duties. Responsibilities 1. Answer phones, retrieve ... 4. Assist Community Manager with ordering office supplies for property when necessary. 5. Show ...

GovernmentJobs.com

ADMINISTRATIVE ASSISTANT II, III

Koloa, HI · On-site

$19.50 - $26.25/hr

Administrative Assistant This position performs secretarial services as a primary work assignment ... of files; making travel arrangements; composing correspondence; obtaining and presenting ...

Associa

Administrative Assistant

Honolulu, HI · On-site

$18 - $22/hr

The Administrative Assistant provides administrative support to assigned Community Association ... and file association correspondence into company shared drives as directed by the Community ...

Associa

Administrative Assistant

Honolulu, HI

$18 - $22/hr

The Administrative Assistant provides administrative support to assigned Community Association ... Extract and file monthly financials from the shared drive, post to the community portal app, and ...

The Mortgage Law Firm

Administrative Assistant

Honolulu, HI · On-site

$17.75 - $24/hr

Maintains files in the Firm's database, which includes accurate data entry and quality control reviews. * Satisfy all communications (visitors, phone calls, emails, etc.) with professionalism and ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What skills do you need to be a filing clerk?

Filing clerks need strong organizational skills, attention to detail, and the ability to handle confidential information. They should be familiar with filing systems, record-keeping procedures, and basic computer skills for managing digital files. Good time management and communication skills are also important for maintaining efficient office operations.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic documents within an office or records management system. They ensure files are accurately labeled, properly stored, and easily accessible, often using filing cabinets, databases, or document management software. Attention to detail and organizational skills are essential for this role.

Is a file clerk a stressful job?

A filing assistant or file clerk role generally involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but typically is not highly stressful. The job environment is usually quiet and routine, though workload fluctuations or tight deadlines can contribute to stress levels for some workers.

What job makes $10,000 a month without a degree?

A Filing Assistant typically does not earn $10,000 a month without a degree; such high earnings are uncommon in this role. High-paying jobs that can reach this level often require specialized skills, experience, or certifications, such as sales, real estate, or certain entrepreneurial ventures. Most roles with this income level involve significant responsibility and expertise beyond entry-level positions.
What are popular job titles related to Filing Assistant jobs in Hawaii? For Filing Assistant jobs in Hawaii, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Hawaii look for? The top searched job categories for Filing Assistant jobs in Hawaii are:
What cities in Hawaii are hiring for Filing Assistant jobs? Cities in Hawaii with the most Filing Assistant job openings:
Filing Assistant jobs near you

Human Resources Assistant

CNIC Careers

Honolulu, HI • On-site

$21/hr

Other

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

This is an entry level position leading to the full performance level Human Resources Assistant, NF-0203-03 position.
The purpose of the position is to provide assistance to applicants, to assist in the in-processing of new employees, and to provide a full range of support assignments for the Commander Navy Region Hawaii Human Resources Office and Staff at Joint Base Pearl Harbor-Hickam.
This position is open only to current CNRH - Navy NAF employees on the island of Oahu.Qualifications:Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs.
A qualified candidate must possess:
Knowledge of, and skill in applying, a standardized body of Human Resources rules, procedures, and operations concerning civilian personnel procedures, requirements, and terminology to provide support to Human Resources Specialists involved in one or more specialties. This knowledge is used to screen and process actions, maintain subject matter organizational and office reference files and records, obtain and/or compile data and provide others basic information.
Knowledge of basic local, CNIC and DON employment requirements required to gain employment in the Federal civil service.
Knowledge of standard human resources rules, procedures, internal requirements, and terminology related to Federal employment activities.
Knowledge of office file arrangement and the propose and content of documents in the files, including OPFs, the ability to file and retrieve information and maintain suspense records in accordance with office filing procedures.
Knowledge of steps and procedures used to process personnel documents.
Ability to make decisions, resolve problems or discrepancies based on knowledge of personnel processing rules, regulations, and procedures.
Ability to understand and provide basic program information.
Knowledge of personnel processing language, procedures and options to process a full range of recurring types of official personnel actions.
Ability to screen visitors and/or determine basic eligibility for employment.
Knowledge of several types of automation systems (e.g. graphics, spreadsheets, etc.) utilizing function keys to perform a wide range duties within each software type.
Skill in oral expression to explain process and procedural matters and provide basic program information.
Knowledge of formats, punctuation, grammar and clerical steps to process and prepare correspondence and documents in an accurate manner.Education:This position does not have a positive education requirement.Employment Type: OTHER

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