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File Manager Jobs in Ontario (NOW HIRING)

Linmac LLP

Law Clerk (Wills & Estates)

Toronto, ON · On-site

Open, close and bill all files * Manage calendars for intake calls, conferences, and general meetings as required * Liaise with clients directly for pertinent information for estate planning and ...

Linmac LLP

Law Clerk (Wills & Estates)

Toronto, ON

Open, close and bill all files * Manage calendars for intake calls, conferences, and general meetings as required * Liaise with clients directly for pertinent information for estate planning and ...

Linmac LLP

Law Clerk (Wills & Estates)

Toronto, ON · On-site

Open, close and bill all files * Manage calendars for intake calls, conferences, and general meetings as required * Liaise with clients directly for pertinent information for estate planning and ...

Td

Legal Assistant III (On-site - Toronto)

Toronto, ON · On-site

Independently manages and maintains accurate, up-to-date file information within the office's case management software, ensuring tasks are completed in accordance with established office standards ...

Tilray

Manager, International Tax

Toronto, ON

CA$85K - CA$100K/yr

Prepare and review Canadian income tax returns and ensure timely and accurate filing. * Manage the preparation of income tax returns for global entities by external consultants. * Work with external ...

Ellisdon

Commercial Manager

Ottawa, ON · On-site

CA$140K - CA$160K/yr

Meticulous document and file management, organizational skills and experience. * Ability to develop creative solutions to new problems. * Strong work ethic, prepared to prioritize tasks and work ...

Gore Mutual Insurance

In-House Counsel

Toronto, ON · Hybrid

CA$97K - CA$147K/yr

Appropriately direct support staff regarding tasks for file management. What will you need to succeed? * Undergraduate degree, J.D. or LL.B. and called to the bar in Ontario. * Minimum of 3-8 years ...

Acara Solutions

Assurance Manager

Ancaster, ON · On-site

The AM manages multiple engagements, ensuring the work done is complete, accurate, timely and ... This includes: o Scheduling for incoming work, meetings and filing requirements o Following up with ...

Torys LLP

Assistant, IP Business

Toronto, ON · Hybrid

CA$60K/yr

Review and organize email threads and file histories to summarize key information and identify next ... Strong time management skills to effectively prioritize and meet deadlines with minimal supervision.

Torys LLP

Legal Practice Assistant, Corporate

Toronto, ON · Hybrid

CA$60K - CA$80K/yr

File Management * Prepare engagement letters and work with the Conflicts and Records team to coordinate new file openings, matter intake, conflict search and audit requests. * Maintain and organize ...

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File Manager information

What are the key skills and qualifications needed to thrive as a file manager?

To thrive as a File Manager, you need strong organizational skills, attention to detail, and knowledge of document management best practices, often supported by experience or training in records management. Familiarity with digital file management systems, cloud storage platforms, and database software is typically required. Excellent communication, discretion, and problem-solving abilities help a File Manager interact with staff and maintain confidentiality. These skills ensure efficient information retrieval, data security, and smooth workflow across the organization.

What is a file manager?

File Managers are software applications or tools that help users organize, manage, and navigate files and folders on a computer or other digital device. They enable users to perform tasks such as copying, moving, deleting, renaming, and searching for files efficiently. File Managers often provide a graphical user interface (GUI), making it easier to interact with the filesystem compared to command-line methods. Examples include Windows File Explorer, macOS Finder, and third-party programs like Total Commander.

What are some common challenges faced by file managers, and how can they be addressed?

File Managers often encounter challenges such as maintaining the accuracy and security of large volumes of records, ensuring compliance with data protection regulations, and efficiently retrieving documents under tight deadlines. Addressing these challenges typically involves implementing clear organizational systems, staying updated on best practices for data management, and collaborating with IT and compliance teams. Regular training and adopting reliable file management software can also help File Managers stay organized and minimize errors.
What cities in Ontario are hiring for File Manager jobs? Cities in Ontario with the most File Manager job openings:
File Manager jobs near you
Infographic showing various File Manager job openings in Ontario as of August 2026, with employment types broken down into 90% Full Time, 9% Part Time, and 1% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution.

Law Clerk (Wills & Estates)

Linmac LLP

Toronto, ON • On-site

Full-time

Posted 18 days ago

Job description

Role: Law Clerk

Location: Toronto

Why Linmac?

We empower our people and create opportunities for them to flourish. We offer a boutique office work environment and a clientele that is business focused.

The role: 

We are currently looking for an experienced Law Clerk to join our Toronto office supporting our Wills and Estates practice in person (Toronto) and remotely (Calgary).

Responsibilities:

  • Open, close and bill all files
  • Manage calendars for intake calls, conferences, and general meetings as required
  • Liaise with clients directly for pertinent information for estate planning and wills
  • Prepare first drafts of estate planning documents (Ontario, Alberta, and British Columbia)
  • Revise estate planning documents in accordance with client instructions
  • Prepare and witness Will signings
  • Scanning, saving and providing copies of executed documents
  • Preparation of reporting letters and handling all other post-execution matters
  • Digital file maintenance of lawyer emails and client files
  • Correspond with banks and other institutions to collect information for estate administration matters
  • Prepare probate applications
  • Prepare various documents required for the administration of estates (releases, consents, indemnities, etc.)
  • Maintain organized client files electronically, and in hard copy when required
  • Update and maintain inventory of Wills vault
  • Assist with creation of precedents for estate planning documents and estate administration checklists
  • Assist with overflow clerk work for other practice areas
  • Manage Toronto office administrative duties as required

Qualifying Attributes:

  • Law Clerk certification from a recognized college or university
  • 5 – 7 years of experience in Wills and Estates preferred
  • Team player, able to build a positive rapport with other staff and lawyers both in-person and remotely
  • Superior communication, organizational and time management skills
  • Excellent attention to detail and reading comprehension
  • Advanced verbal and written communication skills
  • Proactive, reliable, independent, and detail-oriented
  • High level of professionalism, confidentiality and discretion
  • Ability to work well under pressure, meet unexpected and sometimes competing deadlines, and exhibit sound judgment
  • Strong knowledge of Microsoft Office products (Outlook, Word, Excel) and Adobe Acrobat
  • Preference will be given to those with knowledge of Clio and NetDocs


About Linmac

We are a boutique law firm, attracting top talent at the top of their game. Our offices cover Toronto, Calgary and Vancouver. We practice predominantly in the areas of Tax, Corporate, Estate and Trust, and Family Law. We are growing, and if you are up for it, we'd love for you to join our amazing team.