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File Coordinator Jobs in Massachusetts (NOW HIRING)

SERVPRO

Job File Coordinator

Taunton, MA · On-site

$18.50 - $24.50/hr

Perform all job file coordination tasks related to customer calls, job monitoring, tracking, project manager communications, and audits of jobs. Create preliminary estimates and job file backup.

IICRC

Job File Coordinator

Taunton, MA · On-site

$23 - $28/hr

Perform all job file coordination tasks related to customer calls, job monitoring, tracking, project manager communications, and audits of jobs. Create preliminary estimates and job file backup.

Manufacturing Company

HR Coordinator

Worcester, MA · On-site

$24 - $26/hr

Providing comprehensive HR support, including accurate data entry, meticulous filing, and managing ... Coordinating and assisting with employee onboarding to ensure a seamless and positive experience.

Atlantic Group

Service Coordinator

Waltham, MA · On-site

$23/hr

Job #50049 * Salary: $23.00 Job Overview - Service Coordinator Compensation: $23 - $25/hour ... Accepted file types are DOC, DOCX, PDF, HTML, and TXT. * By submitting this application, you give ...

Nasuni

Senior Software Engineer - File System

Boston, MA · On-site

$133K - $175K/yr

Contribute to distributed system design involving consistency models, metadata coordination ... Experience with file systems, storage engines, databases, operating systems, kernel-adjacent ...

Nasuni

Senior Software Engineer - File System

Boston, MA · On-site +1

$133K - $175K/yr

Contribute to distributed system design involving consistency models, metadata coordination ... Experience with file systems, storage engines, databases, operating systems, kernel-adjacent ...

RECEIVING DATA COPY COMPANY

Office Manager

Boston, MA · On-site

Responsible for organization and maintenance of all files * Coordinator for vendors, services, etc. working with Finance Manager and others * Provide administrative support to executive staff and ...

fng

$21 - $27.50/hr

Summary The Human Resource Coordinator is responsible for performing Human Resources related duties ... Filing of documents pertaining to employee personnel files, medical files, and work compensation ...

fng

$21 - $27.50/hr

Summary The Human Resource Coordinator is responsible for performing Human Resources related duties ... Filing of documents pertaining to employee personnel files, medical files, and work compensation ...

fng

$21 - $27.50/hr

Summary The Human Resource Coordinator is responsible for performing Human Resources related duties ... Filing of documents pertaining to employee personnel files, medical files, and work compensation ...

Consigli Construction

Payroll Coordinator

Milford, MA · On-site

$61K - $74K/yr

No Salary Range: $61,000 - $74,000 The Payroll Coordinator is responsible for processing all ... File and upload new hire packets and related documentation to Timberscan. * Prepare and submit ...

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File Coordinator information

What is a file coordinator?

File Coordinators are administrative professionals responsible for organizing, managing, and maintaining files and records within an organization. They ensure that documents are accurately filed, easily accessible, and securely stored, whether in physical or digital formats. File Coordinators often handle data entry, retrieval requests, and may implement or improve filing systems to enhance efficiency. Their role is critical in ensuring compliance with organizational policies and legal requirements for document retention and confidentiality.

What are the key skills and qualifications needed to thrive as a file coordinator, and why are they important?

To thrive as a File Coordinator, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with electronic filing systems, document management software, and office productivity tools like Microsoft Office is typically required. Excellent communication, time management, and problem-solving abilities help you excel in managing and retrieving records efficiently. These skills ensure files are accurately maintained, easily accessible, and securely handled, which is critical for operational efficiency and regulatory compliance.

What are some common challenges faced by file coordinators, and how can they be effectively managed?

File Coordinators often face challenges such as managing large volumes of documents, maintaining data accuracy, and ensuring timely retrieval and distribution of files. These challenges can be effectively managed by utilizing robust file management systems, establishing clear organizational protocols, and maintaining strong attention to detail. Consistent communication with team members and regular audits of filing systems also help prevent misplacement and ensure compliance with company policies.

What are the most commonly searched types of File jobs in Massachusetts?

The most popular types of File jobs in Massachusetts are:

What are popular job titles related to File Coordinator jobs in Massachusetts?

For File Coordinator jobs in Massachusetts, the most frequently searched job titles are:

What job categories do people searching File Coordinator jobs in Massachusetts look for?

The top searched job categories for File Coordinator jobs in Massachusetts are:

What cities in Massachusetts are hiring for File Coordinator jobs?

Cities in Massachusetts with the most File Coordinator job openings:

File Coordinator jobs near you
Infographic showing various File Coordinator job openings in Massachusetts as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 16% Part Time, 2% Temporary, and 3% Contract. Highlights an 82% Physical, 3% Hybrid, and 15% Remote job distribution.

Job File Coordinator

SERVPRO

Taunton, MA • On-site

$18.50 - $24.50/hr

Other

Re-posted 5 days ago

Job description

Responsive Recruiter

Our growing organization is seeking a new hero! Continuous training will be provided! If you have experience working in claims, in insurance, or have previously worked in the restoration industry, please apply and tell us about your goals!

Job Description

Perform all job file coordination tasks related to customer calls, job monitoring, tracking, project manager communications, and audits of jobs. Create preliminary estimates and job file backup. Perform general office duties, such as drafting correspondence, filing, and creating reports.

Responsibilities
  • Monitor job file status and job file audit status
  • Maintain familiarity with insurance carrier specifications and preferences
  • Monitor and ensure client requirements are followed
  • Review and validate initial field documentation
  • Contribute to & edit preliminary estimate
  • Daily job file coordination, including preparing job file reports, performing job file backup, and completing job file audit process
  • Maintain internal and external communications
  • Complete and review job file documentation for final upload and the audit process
  • Perform job close-out
Qualifications
  • Experience in the commercial cleaning and restoration or insurance/service industry
  • 2+ year(s) of administrative or office-related experience and business experience
  • Experience with writing estimates, job file processes, and quality assurance, a plus
  • Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times
  • Ability to remain calm and professional during tense or stressful situations
  • Excellent organizational skills and strong attention to detail
  • Self-motivated and goal-oriented
  • Capability to work in a fast-paced, team-oriented office environment
  • Proficiency in Microsoft Office (i.e. Outlook, Word, Excel)
  • Ability to learn new software, including Xactimate and proprietary software
  • Minimum of HSD/GED, Associates/bachelor's degree preferred
  • Ability to successfully complete a background check subject to applicable law

Picture yourself here fulfilling your potential. At SERVPRO®, you can make a positive difference in people's lives each and every day! We're seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. This franchise is locally owned and operated and a leading disaster restoration company in business in the New England area for over 34 years. We pride ourselves on helping people put their lives back together and helping them through their most stressful times. Working here is rewarding and offers the emotional fulfillment of a job well done every single day.

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