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File Clerk Jobs in Santa Rosa, CA (NOW HIRING)

PACE Supply

AP Expense Clerk

Rohnert Park, CA · On-site

$26 - $28/hr

Overview The AP Expense Clerk is responsible for performing accounts payable functions, including ... Files invoices and supporting documentations * Maintains vendor records with correct and up to date ...

Albertsons

Third Person in Charge

Petaluma, CA · On-site

Trains Head Clerks/PICs for possible promotion to Third Person in Charge. * Support the Store ... maintained in personnel files. Store assignments can change due to operational needs.

Bashas'

341 - Raley's Courtesy Clerk - Windsor

Windsor, CA

$13.75 - $18.50/hr

If interviews aren't being scheduled at this time, we will keep your application on file for upcoming openings. For the latest information on available positions, please contact your nearest store ...

Bashas'

341 - Raley's Courtesy Clerk - Windsor

Windsor, CA · On-site

$13.75 - $18.50/hr

If interviews aren't being scheduled at this time, we will keep your application on file for upcoming openings. For the latest information on available positions, please contact your nearest store ...

Bashas'

623 - Nob Hill Courtesy Clerk Trainee - Napa

Napa, CA · On-site

$16.25 - $21.75/hr

If interviews aren't being scheduled at this time, we will keep your application on file for upcoming openings. For the latest information on available positions, please contact your nearest store ...

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All JobsFile Clerk JobsFile Clerk Jobs in Santa Rosa, CA

File Clerk information

See Santa Rosa, CA salary details

$12

$19

$25

How much do file clerk jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for file clerk in Santa Rosa, CA is $19.39, according to ZipRecruiter salary data. Most workers in this role earn between $17.36 and $20.77 per hour, depending on experience, location, and employer.

What is a file clerk?

File clerks are administrative professionals responsible for organizing, maintaining, and retrieving physical or electronic documents within an organization. They ensure that files are accurately labeled, stored, and accessible to authorized personnel when needed. File clerks may also be tasked with updating records, managing filing systems, and handling confidential information with discretion. Their role is essential for maintaining efficient record-keeping and supporting other staff members with document management.

What does a file clerk do?

File clerks process information and documents in office settings. As a file clerk, your primary responsibilities are to classify, store, and maintain records according to the organizational system of the office. You manage both the physical and electronic copies of documents, so you need to be proficient in the computer programs used at the office. Other employees rely on file clerks to assist in finding necessary paperwork for various projects.

What are the key skills and qualifications needed to thrive as a file clerk, and why are they important?

To thrive as a File Clerk, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is commonly required. Reliability, discretion, and effective communication are valuable soft skills in this role. These abilities ensure accurate record-keeping, efficient workflow, and the secure handling of sensitive information.

What are some common challenges faced by file clerks, and how can they be managed?

File Clerks often encounter challenges such as maintaining accuracy while handling a high volume of documents, adapting to both physical and digital filing systems, and ensuring confidential information is properly secured. To manage these challenges, it's important to develop strong organizational habits, stay detail-oriented, and regularly update filing protocols. Collaborating effectively with other departments and seeking clarification on filing procedures when in doubt can also help maintain a well-structured and efficient records system.

What is the difference between File Clerk vs Data Entry Clerk?

AspectFile ClerkData Entry Clerk
Required CredentialsHigh school diploma or equivalentHigh school diploma or equivalent
Work EnvironmentOffice, filing rooms, archivesOffice, computer-based
Employer & Industry UsageHealthcare, legal, corporateVarious industries, administrative roles
Common Search & ComparisonYesYes

File Clerks primarily organize and maintain physical or electronic files, focusing on filing and retrieving documents. Data Entry Clerks input data into computer systems, emphasizing accuracy and speed in data management. While both roles require attention to detail and basic computer skills, File Clerks handle physical or digital filing systems, whereas Data Entry Clerks focus on data input and database management.

Is file clerk work easy?

File clerk work is generally considered straightforward and involves organizing, maintaining, and retrieving physical or digital files. The job requires attention to detail, basic computer skills, and the ability to follow procedures, but it is often repetitive and low in physical or mental complexity.
More about File Clerk jobs

What are the most commonly searched types of File Clerk jobs in Santa Rosa, CA?

The most popular types of File Clerk jobs in Santa Rosa, CA are:

What are popular job titles related to File Clerk jobs in Santa Rosa, CA?

For File Clerk jobs in Santa Rosa, CA, the most frequently searched job titles are:

What cities near Santa Rosa, CA are hiring for File Clerk jobs?

Cities near Santa Rosa, CA with the most File Clerk job openings:

File Clerk jobs near you
Infographic showing various File Clerk job openings in Santa Rosa, CA as of August 2026, with employment types broken down into 79% Full Time, 16% Part Time, 1% Temporary, and 4% Contract. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution, with an average salary of $40,335 per year, or $19.4 per hour.

AP Expense Clerk

PACE Supply

Rohnert Park, CA • On-site

$26 - $28/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 11 days ago

PACE Supply rating

7.0

Company rating: 7.0 out of 10

Based on 9 frontline employees who took The Breakroom Quiz

251st of 428 rated retail wholesalers

Job description

Overview
The AP Expense Clerk is responsible for performing accounts payable functions, including processing invoices, debit memos, and credit memos; issuing vendor payments; and reconciling vendor statements with system account balances. This role also supports the resolution of invoice discrepancies.
Responsibilities
  • Process expense invoices, credit memos and debit memos in MIS
  • Places holds on invoices when discrepancies occur; researches and resolves discrepancies between invoices and purchase orders and receivings as appropriate
  • Requests proof of delivery for invoices when orders have not been received
  • Writes debit memos for shipping shortages or billing errors
  • Runs Weekly Select report for list of invoices due for payment; prints and mails checks to respective vendors
  • Runs Select report for list of invoices due to buying group vendors; emails monthly payment to buying group and mails remittance advices to vendors
  • Reviews monthly vendor statements for missing invoices and/or credit memos
  • Reconciles accounts payable aging items to general ledger
  • Reviews open purchase orders; locates unpaid invoices and takes corrective action
  • Files invoices and supporting documentations
  • Maintains vendor records with correct and up to date information

Qualifications
  • Minimum of 1 year of Accounts Payable experience required; 3+ years preferred
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
  • Strong written communication skills, including the ability to prepare routine reports and correspondence
  • Clear verbal communication skills with the ability to effectively present information to customers and employees
  • Proficiency in basic mathematical calculations, including discounts, interest, commissions, proportions, and percentages
  • Working knowledge of basic algebra concepts
  • Strong problem-solving skills with the ability to manage a variety of variables in situations with limited standardization
  • Ability to interpret and follow instructions provided in written, oral, diagram, or schedule form
  • Proficient in operating computers, 10-key calculators, and standard office equipment
  • Ability to understand and adhere to workplace policies, procedures, and guidelines
  • Proficiency in Microsoft Excel and other Microsoft Office applications

Work Environment
Pre-Employment Requirements
As part of our commitment to providing a safe and secure work environment for our team members and customers, successful candidates must complete the following pre-employment requirements:
Background Check: A comprehensive background check will be conducted to ensure candidates meet the necessary criteria for employment. PACE Supply will consider qualified applicants with a criminal history pursuant to California employment regulations.
Physical Examination: Candidates will undergo a physical examination to assess their fitness for the position's requirements.
Drug Test: A drug test will be administered to ensure a drug-free workplace.
Work Environment
Physical Requirements:
  • Ability to lift items that weigh up to 15 lbs. regularly. This includes carrying, dragging, and walking with materials, as well as using a hand-truck.
  • Prolonged periods of standing or sitting at a desk and working on a computer.
  • Specific vision abilities required for this job include distance vision, peripheral vision, and depth perception.

Benefit Snapshot:
PACE Supply is proud to be an employee-owned corporation. We offer competitive wages, career pathways of growth, and excellent benefits packages that includes medical, dental, and vision care that is available to you within the first 30 days! We also provide our employees with life insurance, sick days, holidays, vacation, two retirement programs of 401(k) and ESOP, and much more.
Relocation Benefits
NO
Remote Availability
NO
*Please note that individual total compensation for this position will be determined at the Company's sole discretion and may vary based on several factors, including but not limited to, location, skill level, years and depth of relevant experience, qualifications and other business considerations. PACE Supply is an equal opportunity employer and is committed to providing accommodations for qualified individuals with disabilities. If you require assistance or accommodation due to a disability, please contact the HR Department at (844)-393-7172.

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