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File Clerk Jobs in Santa Rosa, CA (NOW HIRING)

Department of Veterans Affairs

Stock Clerk

Yountville, CA · On-site

$3.4K - $4.3K/mo

STOCK CLERK Additional Documents * Job Application Package Checklist * Duty Statement Position ... Final Filing Date: 9/4/2026 Who May Apply Individuals who are currently in the classification ...

Department of Veterans Affairs

STOCK CLERK

Yountville, CA · On-site

$3.4K - $4.3K/mo

Stock Clerk Exam Please visit for more information. Veterans are encouraged to utilize the state ... Final Filing Date: 9/7/2026 Who May Apply Individuals who are currently in the classification ...

Optio Solutions, LLC.

Legal Clerk

Petaluma, CA · On-site

$20 - $22/hr

The Legal Clerk's primary purpose is to provide support to the Department's attorneys and paralegal ... Review, process and manage bankruptcy filings, including filing proofs of claim and informing ...

Bashas'

623 - Nob Hill Clerk - Napa

Napa, CA

$19.25 - $25.75/hr

Our Clerks will be responsible for executing a wide variety of tasks throughout the store ... If interviews aren't being scheduled at this time, we will keep your application on file for ...

Bashas'

623 - Nob Hill Clerk - Napa

Napa, CA · On-site

$17.45 - $22/hr

Our Clerks will be responsible for executing a wide variety of tasks throughout the store ... If interviews aren't being scheduled at this time, we will keep your application on file for ...

Oliver's Market

Wellness Clerk 3

Santa Rosa, CA · On-site

$19 - $22/hr

WELLNESS CLERK 3 REGULAR FULL TIME - $19.00-22.00/HR SHIFTS: COMPLETE OPEN AVAILABILITY - WEEKENDS REQUIRED POSITION SUMMARY As Wellness Department Clerk 3, you will serve in a customer service and ...

PACE Supply

AP Expense Clerk

Rohnert Park, CA · On-site

$21.25 - $26.75/hr

Overview The AP Expense Clerk is responsible for performing accounts payable functions, including ... Files invoices and supporting documentations * Maintains vendor records with correct and up to date ...

PACE Supply

AP Expense Clerk

Rohnert Park, CA

$26 - $28/hr

The AP Expense Clerk is responsible for performing accounts payable functions, including processing ... Files invoices and supporting documentations * Maintains vendor records with correct and up to date ...

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All JobsFile Clerk JobsFile Clerk Jobs in Santa Rosa, CA

File Clerk information

See Santa Rosa, CA salary details

$12

$19

$25

How much do file clerk jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for file clerk in Santa Rosa, CA is $19.39, according to ZipRecruiter salary data. Most workers in this role earn between $17.36 and $20.77 per hour, depending on experience, location, and employer.

What is a file clerk?

File clerks are administrative professionals responsible for organizing, maintaining, and retrieving physical or electronic documents within an organization. They ensure that files are accurately labeled, stored, and accessible to authorized personnel when needed. File clerks may also be tasked with updating records, managing filing systems, and handling confidential information with discretion. Their role is essential for maintaining efficient record-keeping and supporting other staff members with document management.

What does a file clerk do?

File clerks process information and documents in office settings. As a file clerk, your primary responsibilities are to classify, store, and maintain records according to the organizational system of the office. You manage both the physical and electronic copies of documents, so you need to be proficient in the computer programs used at the office. Other employees rely on file clerks to assist in finding necessary paperwork for various projects.

What are the key skills and qualifications needed to thrive as a file clerk, and why are they important?

To thrive as a File Clerk, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is commonly required. Reliability, discretion, and effective communication are valuable soft skills in this role. These abilities ensure accurate record-keeping, efficient workflow, and the secure handling of sensitive information.

What are some common challenges faced by file clerks, and how can they be managed?

File Clerks often encounter challenges such as maintaining accuracy while handling a high volume of documents, adapting to both physical and digital filing systems, and ensuring confidential information is properly secured. To manage these challenges, it's important to develop strong organizational habits, stay detail-oriented, and regularly update filing protocols. Collaborating effectively with other departments and seeking clarification on filing procedures when in doubt can also help maintain a well-structured and efficient records system.

What is the difference between File Clerk vs Data Entry Clerk?

AspectFile ClerkData Entry Clerk
Required CredentialsHigh school diploma or equivalentHigh school diploma or equivalent
Work EnvironmentOffice, filing rooms, archivesOffice, computer-based
Employer & Industry UsageHealthcare, legal, corporateVarious industries, administrative roles
Common Search & ComparisonYesYes

File Clerks primarily organize and maintain physical or electronic files, focusing on filing and retrieving documents. Data Entry Clerks input data into computer systems, emphasizing accuracy and speed in data management. While both roles require attention to detail and basic computer skills, File Clerks handle physical or digital filing systems, whereas Data Entry Clerks focus on data input and database management.

Is file clerk work easy?

File clerk work is generally considered straightforward and involves organizing, maintaining, and retrieving physical or digital files. The job requires attention to detail, basic computer skills, and the ability to follow procedures, but it is often repetitive and low in physical or mental complexity.
More about File Clerk jobs

What are the most commonly searched types of File Clerk jobs in Santa Rosa, CA?

The most popular types of File Clerk jobs in Santa Rosa, CA are:

What are popular job titles related to File Clerk jobs in Santa Rosa, CA?

For File Clerk jobs in Santa Rosa, CA, the most frequently searched job titles are:

What cities near Santa Rosa, CA are hiring for File Clerk jobs?

Cities near Santa Rosa, CA with the most File Clerk job openings:

File Clerk jobs near you
Infographic showing various File Clerk job openings in Santa Rosa, CA as of August 2026, with employment types broken down into 79% Full Time, 16% Part Time, 1% Temporary, and 4% Contract. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution, with an average salary of $40,335 per year, or $19.4 per hour.

Temp Documents Records File Clerk

SONOMA COUNTY INDIAN HEALTH PROJECT

Santa Rosa, CA • On-site

$21.82 - $26.32/hr

Temporary

Posted 19 days ago

Job description

Under the direction of the HIM Supervisor, the Records Management Technician is responsible for the accurate identification, retrieval, sorting, preparation, tracking, and documentation of organizational records approved for destruction in accordance with established retention schedules, regulatory requirements, and organizational policies. This position handles medical, financial, and administrative records, ensuring records are properly verified, safeguarded, and prepared for transfer to an authorized shredding vendor. Responsibilities may also include assisting with office operations, maintaining and filing patient and administrative records, The incumbent must maintain confidentiality and provide professional, culturally respectful service to patients, staff, and community members.

ESSENTIAL FUNCTIONS:

The following reflects essential functions for this job but does not restrict tasks that may be assigned. The Supervisor or management may assign or reassign duties and responsibilities to this position at any time based on operational needs, reasonable accommodation, or other organizational requirements.

  1.  Retrieve, sort, and organize medical, financial, and administrative records designated for destruction.
  2. Accurately identify and pull records eligible for destruction based on approved retention schedules.
  3.  Verify record destruction eligibility and ensure all required approvals have been obtained prior to disposal.
  4.  Conduct quality assurance reviews to ensure only authorized records are selected for destruction.
  5. Prepare documents for shredding by removing binders, folders, clips, and other non-shredable materials.
  6. Maintain detailed inventories, destruction logs, and chain-of-custody documentation.
  7. Coordinate the secure transfer of records to approved shredding vendors.
  8. Protect confidential, sensitive, proprietary, and protected health information in accordance with HIPAA and organizational policies.
  9. Communicating discrepancies, missing records, or compliance concerns the HIM Supervisor.
  10. Assist with records inventory, storage organization, and other records management activities as assigned.
  11. Operate document management systems, scanners, copiers, and related office equipment.
  12. Maintain an organized and secure work environment while adhering to established safety and security procedures.

EDUCATION & EXPERIENCE:

  1. High school Diploma or GED.
  2. One (1) – two (2) years of clerical or administrative experience – preferably in a healthcare or medical office setting.
  3. HIPPA regulation and handling confidential patient information is highly desirable.
  4. Project coordination, record management, or office support experience preferred.
  5. Strong organizational and project coordination skills with the ability to manage multiple assignments simultaneously.
  6. Ability to plan, prioritize, and complete projects within established deadlines.
  7. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and Teams).

QUALIFICATIONS:

  1. High school diploma or general education degree (GED)
  2. Experience with records retention, archiving, and document destruction procedures.
  3. Previous clerical or administrative experience preferred: medical office experience a plus.
  4. Proficiency in Microsoft Office and basic computer skills.
  5. Strong organizational skills and time management abilities.
  6. Exceptional attention to detail that includes a high level of accuracy and accountability.
  7. Excellent verbal and written communication skills.
  8. Able to lift and carry file boxes and or office supplies up to 25 lbs.
  9. Ability to understand and follow written and verbal instructions.
  10. Knowledge of healthcare operations, HIPAA requirements, and records management practices.

SPECIAL QUALIFICATIONS:

All employees must be sensitive to the needs of the Native American community, demonstrate a deep understanding and respect for the diverse cultural heritage, traditions, and historical context of the Native American community.

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