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File Clerk Administrative Assistant Jobs (NOW HIRING)

Cage & Miles LLP

File Clerk

San Diego, CA · On-site

$22 - $25/hr

You will assist with document management, file audits, court preparation materials, and the firm ... Provide administrative and clerical support to various departments as needed * Maintain strict ...

Haynes and Boone

File Clerk

Orange, CA · On-site

$18/hr

File Clerk This non-exempt employee is responsible for maintenance of physical case files ... The assignments are administrative and clerical in nature and are non-billable. Essential Duties

Addison Group

File Clerk

Houston, TX · On-site

$19 - $20/hr

Monitor file storage systems to ensure compliance with company policies * Assist with document ... Minimum 2 years of experience in file management, records management, administrative support, or a ...

Addison Group

File Clerk

Houston, TX · On-site

$19 - $20/hr

Monitor file storage systems to ensure compliance with company policies * Assist with document ... Minimum 2 years of experience in file management, records management, administrative support, or a ...

Haynes and Boone, LLP

File Clerk

Costa Mesa, CA · On-site

$18/hr

The assignments are administrative and clerical in nature and are non-billable. Essential Duties ... The File Clerk is an entry level position. One to two years of law firm experience preferred.

Haynes and Boone

File Clerk

Costa Mesa, CA · On-site

$18/hr

The assignments are administrative and clerical in nature and are non-billable. Essential Duties ... The File Clerk is an entry level position. One to two years of law firm experience preferred.

Upbring

Senior File Clerk

Corpus Christi, TX · On-site

$13.75 - $16.25/hr

The Senior File Clerk is responsible for assigning and coordinating staff to assist other program ... and the agency to include administrative and clerical tasks * Ensure department staff are ...

Sciolex Corporation

File Clerk

Manhattan, NY · On-site

$18.55/hr

... administrative assistance. From our humble beginning as a small Service Disabled, Veteran Owned ... Responsibilities The File Clerk is a permanent, full-time position supporting the overall mission ...

Equiliem

File Clerk

Queens, NY · On-site

$25 - $28/hr

Provide general administrative and clerical support. * Maintain and update tracking spreadsheets ... * Assist with physical and electronic filing, document retrieval, and records management ...

Sciolex Corporation

File Clerk

Holtsville, NY · On-site

$18.55/hr

... administrative assistance. From our humble beginning as a small Service Disabled, Veteran Owned ... Responsibilities The File Clerk is a permanent, full-time position supporting the overall mission ...

Quintairos Prieto Wood and Boyer PA

File Clerk

Scottsdale, AZ · On-site

$16.50 - $20/hr

A., a multi-office national defense firm, is seeking a professional and dependable File Clerk for ... administrative support. Key Responsibilities: * Greet and assist office visitors and manage front ...

Sciolex Corporation

File Clerk

Newark, NJ · On-site

$18.55/hr

... administrative assistance. From our humble beginning as a small Service Disabled, Veteran Owned ... Responsibilities The File Clerk is a permanent, full-time position supporting the overall mission ...

Upbring

Senior File Clerk

Corpus Christi, TX

$12.75 - $15.50/hr

The Senior File Clerk is responsible for assigning and coordinating staff to assist other program ... and the agency to include administrative and clerical tasks * Ensure department staff are ...

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File Clerk Administrative Assistant information

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How much do file clerk administrative assistant jobs pay per hour?

As of Sep 11, 2026, the average hourly pay for file clerk administrative assistant in the United States is $17.74, according to ZipRecruiter salary data. Most workers in this role earn between $15.87 and $18.99 per hour, depending on experience, location, and employer.

What does a file clerk administrative assistant do?

A File Clerk Administrative Assistant is responsible for organizing, managing, and maintaining both physical and electronic files in an office. They ensure documents are accurately filed and easily retrievable when needed. Additional duties often include data entry, handling correspondence, and assisting with general administrative tasks to help keep the office running efficiently. Attention to detail and strong organizational skills are important for success in this role.

What are the key skills and qualifications needed to thrive as a file clerk administrative assistant?

To thrive as a File Clerk Administrative Assistant, you need strong organizational skills, attention to detail, and accuracy in managing records, typically supported by a high school diploma or equivalent. Familiarity with office software (such as Microsoft Office Suite), document management systems, and basic office equipment is often required. Excellent time management, reliability, and clear communication help you excel in maintaining efficient workflows and supporting team needs. These skills and qualities are vital to ensure records are accurate, accessible, and confidential, supporting smooth business operations.

What are some common challenges faced by file clerk administrative assistants, and how can they be managed effectively?

File Clerk Administrative Assistants often encounter challenges such as managing large volumes of documents, maintaining organization under tight deadlines, and ensuring accuracy while handling sensitive information. Staying proactive by implementing systematic filing methods (both digital and physical), utilizing document management software, and regularly auditing files can help manage these challenges. Effective communication with team members is also essential to address any discrepancies quickly and maintain workflow efficiency.

What is the difference between File Clerk Administrative Assistant vs Data Entry Clerk?

AspectFile Clerk Administrative AssistantData Entry Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; proficiency in data software
Work EnvironmentOffice, filing rooms, administrative settingsOffice, data centers, administrative settings
Employer & Industry UsageBusinesses, government agencies, legal officesBusinesses, healthcare, finance, administrative sectors
Common Search & ComparisonYesYes

The File Clerk Administrative Assistant and Data Entry Clerk roles both involve administrative tasks in office environments. While the File Clerk Administrative Assistant focuses on organizing physical and digital files and supporting administrative duties, the Data Entry Clerk specializes in inputting and managing data electronically. Both roles require similar credentials and are used across various industries, often compared by job seekers seeking administrative or clerical positions.

Is a file clerk administrative assistant a stressful job?

A file clerk administrative assistant role typically involves routine tasks such as organizing, filing, and maintaining documents, which can be repetitive but generally are not highly stressful. However, workload fluctuations, tight deadlines, or multitasking can contribute to stress levels in this position. Good organizational skills and attention to detail help manage job demands effectively.

What cities are hiring for File Clerk Administrative Assistant jobs?

Cities with the most File Clerk Administrative Assistant job openings:

What states have the most File Clerk Administrative Assistant jobs?

States with the most job openings for File Clerk Administrative Assistant jobs include:

What are popular job titles related to File Clerk Administrative Assistant jobs?

For File Clerk Administrative Assistant jobs, the most frequently searched job titles are:

Infographic showing various File Clerk Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $36,892 per year, or $17.7 per hour.

Administrative Assistant- File Clerk

Astoria, NY • On-site

Buckeye Global
Recruiting and Staffing Services • 51 - 200 employees
Learn more about Buckeye Globalexternal

$24 - $27/hr

Other

This job post has expired 2 days ago. Applications are no longer accepted.

Job description

Job Title: Administrative Assistant

*Location: 31-01 20th Avenue, Astoria, NY 11105 ***

Duration: 6+ months contract

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Shift:

: M-F 8 hour workday. 8am-5pm (shift times may vary)

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**PERFORMANCE DETAILS:

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Major Objectives:

-Perform inventory and cataloging of physical records, files, and storage boxes across Transmission Operations

-Review, organize, and prepare documents for scanning and storage

-Operate scanning equipment to digitize documents and maintain electronic records

-Upload and maintain scanned files in designated systems (e.g., SharePoint or internal tracking tools)

-Prepare documentation and forms required for file storage, retrieval, and vendor coordination

-Assist with boxing, labeling, and tracking of files for offsite storage

-Maintain accurate logs of document inventory, scanned records, and storage locations

-Ensure files are properly classified, labeled, and aligned with record retention policies

-Maintain files to ensure availability for audit and record retention requirements

-Communicate timely with internal and external customers to clarify work scope, resolve inquiries, and ensure compliance with project requirements.

-Decipher basic information provided on maps, drawings, and operational documents issued from various Transmission Operations groups.

-The candidate must be detail oriented, neat, and effective at meeting deadlines.

-Well organized, detail oriented, and flexible to handle multiple assignments without compromising quality and effective at meeting deadline.

  • Provide general administrative support for Transmission Operations

-Maintain and update tracking spreadsheets and databases

-Assist with filing (physical and digital), record retrieval, and document management

-Support internal requests for file access and document retrieval

-Perform data entry and basic reporting as needed

-Communicate with internal stakeholders regarding document status and tracking

-Utilize Company computer applications including SharePoint, Microsoft Excel, Word, Outlook, and other internal systems to support document management and tracking activities.

**Responsibilities/Job Description:

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This position will provide administrative and clerical support to the S&TO Transmission Operations organization to support a department-wide document management and records retention initiative. This role supports a high-volume document management initiative requiring strong attention to detail and the ability to manage repetitive tasks efficiently.

The selected candidate will be responsible for organizing, inventorying, scanning, and preparing files for storage and retrieval, including coordination with vendor. The role also includes general administrative support to ensure accurate recordkeeping and efficient document handling processes across multiple groups within Transmission Operations.

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**Required Skills:

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  • Ability to lift, move, and carry boxes (up to ~25 lbs)

-Ability to stand, bend, and perform repetitive tasks throughout the workday

-Ability to operate scanning equipment and computer systems for extended periods

-Ability to manage large volumes of documents accurately

-Experience with Microsoft Office (Excel, Word, Outlook)

-Experience using SharePoint

-Ability to work independently and manage routine tasks with minimal supervision

-Ability to follow structured processes and procedures

-Demonstrated customer service skills

-Proficient in English written and verbal communication skills

-Basic mathematical skills for tracking and reporting purposes

-Demonstrated ability to learn company systems and procedures

-Due to typing requirements, the candidate must have excellent manual dexterity.

**Preferred Skills:

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-Ability to build strong customer relationships

-Effective interpersonal skills

-Demonstrated time management and priority setting skills

-Well organized, detail oriented and flexible to handle multiple assignments

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**Education or Certification Requirement:

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  • High School Diploma/GED