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File Clerk Administrative Assistant Jobs (NOW HIRING)

Clayton Services

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Accounting Clerk / Adminstrative Assistant

Jersey Village, TX · On-site

$24/hr

The Accounting Clerk / Administrative Assistant will support daily accounting functions, including accounts payable and accounts receivable, while also serving as a key point of contact for the ...

US Government Jobs

File Clerk

Miami, FL · On-site

$15.75 - $19/hr

... administrative information for the document imaging process. As part of the collection process, the Mail Clerk retrieves paper records from all pertinent hospital units.

US Government Jobs

File Clerk

Oakland Park, FL · On-site

$15.25 - $18.50/hr

... administrative information for the document imaging process. As part of the collection process, the Mail Clerk retrieves paper records from all pertinent hospital units.

Moore & Ingram Johnson & Steele

File Clerk

Marietta, GA · On-site

$17/hr

Responding to emails and requests of your Legal Assistant and Attorneys * Stock breakrooms and ... Other administrative duties as assigned Requirements: Candidates must have the ability to push ...

Moore & Ingram Johnson & Steele

File Clerk

Marietta, GA · On-site

$17/hr

Responding to emails and requests of your Legal Assistant and Attorneys * Stock breakrooms and ... Other administrative duties as assigned Requirements Candidates must have the ability to push, pull ...

Robert Half

File Clerk

North Lima, OH · On-site

$14.25 - $16.50/hr

Job Title: Part-Time Scanning/File Clerk Location: Onsite, North Lima, OH Duration: Contract ... Basic administrative or clerical skills in an office setting.

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File Clerk Administrative Assistant information

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How much do file clerk administrative assistant jobs pay per hour?

As of Sep 11, 2026, the average hourly pay for file clerk administrative assistant in the United States is $17.74, according to ZipRecruiter salary data. Most workers in this role earn between $15.87 and $18.99 per hour, depending on experience, location, and employer.

What does a file clerk administrative assistant do?

A File Clerk Administrative Assistant is responsible for organizing, managing, and maintaining both physical and electronic files in an office. They ensure documents are accurately filed and easily retrievable when needed. Additional duties often include data entry, handling correspondence, and assisting with general administrative tasks to help keep the office running efficiently. Attention to detail and strong organizational skills are important for success in this role.

What are the key skills and qualifications needed to thrive as a file clerk administrative assistant?

To thrive as a File Clerk Administrative Assistant, you need strong organizational skills, attention to detail, and accuracy in managing records, typically supported by a high school diploma or equivalent. Familiarity with office software (such as Microsoft Office Suite), document management systems, and basic office equipment is often required. Excellent time management, reliability, and clear communication help you excel in maintaining efficient workflows and supporting team needs. These skills and qualities are vital to ensure records are accurate, accessible, and confidential, supporting smooth business operations.

What are some common challenges faced by file clerk administrative assistants, and how can they be managed effectively?

File Clerk Administrative Assistants often encounter challenges such as managing large volumes of documents, maintaining organization under tight deadlines, and ensuring accuracy while handling sensitive information. Staying proactive by implementing systematic filing methods (both digital and physical), utilizing document management software, and regularly auditing files can help manage these challenges. Effective communication with team members is also essential to address any discrepancies quickly and maintain workflow efficiency.

What is the difference between File Clerk Administrative Assistant vs Data Entry Clerk?

AspectFile Clerk Administrative AssistantData Entry Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; proficiency in data software
Work EnvironmentOffice, filing rooms, administrative settingsOffice, data centers, administrative settings
Employer & Industry UsageBusinesses, government agencies, legal officesBusinesses, healthcare, finance, administrative sectors
Common Search & ComparisonYesYes

The File Clerk Administrative Assistant and Data Entry Clerk roles both involve administrative tasks in office environments. While the File Clerk Administrative Assistant focuses on organizing physical and digital files and supporting administrative duties, the Data Entry Clerk specializes in inputting and managing data electronically. Both roles require similar credentials and are used across various industries, often compared by job seekers seeking administrative or clerical positions.

Is a file clerk administrative assistant a stressful job?

A file clerk administrative assistant role typically involves routine tasks such as organizing, filing, and maintaining documents, which can be repetitive but generally are not highly stressful. However, workload fluctuations, tight deadlines, or multitasking can contribute to stress levels in this position. Good organizational skills and attention to detail help manage job demands effectively.

What cities are hiring for File Clerk Administrative Assistant jobs?

Cities with the most File Clerk Administrative Assistant job openings:

What states have the most File Clerk Administrative Assistant jobs?

States with the most job openings for File Clerk Administrative Assistant jobs include:

What are popular job titles related to File Clerk Administrative Assistant jobs?

For File Clerk Administrative Assistant jobs, the most frequently searched job titles are:

Infographic showing various File Clerk Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $36,892 per year, or $17.7 per hour.

File Clerk

Los Angeles, CA • On-site

Southern California Health and Rehabilitation Program
51 - 200 employees
Learn more about Southern California Health and Rehabilitation Programexternal

$17.75 - $21.25/hr

Other

Posted 7 days ago

Job description

File Clerk/Administrative Assistant

The File Clerk/Administrative Assistant assists the Office Manager and Program Director with the department's administrative activities and coordinates various administrative processes and projects. The File Clerk/Administrative Assistant is generally the lead administrative support position in a department. This position provides the full-range of administrative support activities for the Program Director and generally has responsibility for several established and ongoing complex and/or difficult processes unique to the department, in addition to general administrative support for the department.

Position Competencies:
  • Advanced knowledge of Microsoft Office (PowerPoint, Excel, Outlook) and Google Workspace applications.
  • Advanced clerical/administrative skills including personal computer skills and working knowledge of contemporary general office methods.
  • Excellent organizational skills to manage projects and strong attention to detail.
  • Strong writing, spelling, grammar, editing and proofing skills.
  • Knowledge of clerical procedures and systems such as recordkeeping and filing.
Position Requirements:
  • Must have a High School Diploma or equivalent.
  • Must be able to pass California State Department of Justice criminal background investigation and fingerprinting.
  • Two to four years of experience in a clerical/administrative role preferred.
Primary Duties:
  • Under the direction of the Program Director, updates the staff productivity spreadsheet daily to track staff completion of notes and productivity percentages.
  • Obtains and prints Medical Eligibility screenings for clients monthly and as requested by staff. Runs daily medical and updates in the EHR and the medical log when necessary.
  • Collects certificates from staff when they have attended a training and submits that information to the H.R. department. Sends request(s) for provider change forms to the QA department by the 5th of every month.
  • Ensures there are current adequate forms for the program staff to use and make certain these forms are readily available in the designated place.
  • Develops, maintains and reviews forms, databases, spreadsheets, logs, schedules and other records to support work processes.
  • Supports other administrative staff with covering in times of absence and/or breaks. Answers phone in a professional manner, and routes calls as necessary.
  • Assists with coordinating the work of other staff members to ensure timely completion of work and to ensure that records are complete and accurate; provides training to assigned office personnel as assigned by the position.
  • Reviews and tracks all dis-enrollments' and transfer request(s) submitted by staff. Monitors and maintains a list of all clients referred and maintain record of disposition of all clients in real time.
  • Ensures all inactive clients program is closed in the EHR and coordinates with the management team and staff to resolve any issues with closing the program.
  • Assists the Program Director with bi-monthly completion of staff time sheets and mileage reimbursements.
  • Ensures client charts are appropriately maintained. This includes monitoring check out and returns of charts to chart room, ensuring confidentiality procedures are enforced and that documents are filed according to Department of Mental Health Standards.
  • Ensures there are current, adequate forms for the program staff to use and these forms are readily available in the designated place.
  • Ensures Patient's Rights, Medi-cal beneficiary and Complaint and Grievance procedure information is posted and that brochures are readily available to clients and visitors for the main program site and the Day Rehabilitation site. Reorders supply of information as required.
  • Conducts quarterly reviews of all open cases in SRTS 1.0 and 2.0 to ensure the agency active client roster is accurate.
  • Monitors and updates the active client roster in real time to ensure staff caseloads are accurate.
  • Meets weekly with the Program Director and keep informed of all administrative aspects of the program in a timely manner. Ensures all FSP unique protocols are being qualitatively followed and report to Program Director any discrepancies of established administrative systems.
  • Analyzes and makes recommendations on administrative processes.
  • Runs the IBHIS errors report in the EHR and coordinates with the management team and other staff to resolve IBHIS errors in a timely manner.
  • Attends and participates in all pertinent SCHARP and relevant County meetings.
  • Assumes other duties as assigned by the Program Director.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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