File Assistant Jobs in Toronto, ON (NOW HIRING)

The Role

This is a non-exempt/overtime-eligible, permanent full-time position with a hybrid work mode consisting of minimum 2 days per week onsite at the Toronto office.

The legal assistant will be supporting a team of lawyers and/or partners whose practice areas include commercial insurance coverage and civil litigation. In this role, the assistant will be involved in a variety of tasks, including the preparation of letters and proceedings, the organization of client and lawyer files, managing lawyers' calendars and their client contact lists along with some administrative duties, amongst others.

Responsibilities

Specific responsibilities include, but are not limited to:

• Managing lawyers' calendars by scheduling appointments, court appearances and litigation deadlines;

• Following-up with lawyers to ensure deadlines are met;

• Preparing standard litigation proceedings, first drafts of various pleadings, orders and other court documents;

• Compiling motion records, briefs and all;

• Transcribing letters and dictated proceedings;

• Typing and editing correspondence and documents;

• Reviewing documents and correspondence to ensure compliance with legal procedures and correct grammatical usage;

• Opening/closing files, filing (both paper and electronic), tracking and organizing case files;

• Preparing client files (correspondence, supporting documents, etc.);

• Managing phone calls, email and other correspondence;

• Organizing and coordinating meetings between lawyers and clients;

• Assisting in the scheduling of examinations for discovery;

• Handling certain invoicing procedures;

• Organizing business travel for lawyers if needed, arranging meetings, etc.;

• Providing support to other people in the office or from different departments as necessary;

• Entering data in multiple systems as for instance for billing and time entries;

• Carrying out or providing support for conflict of interest searches as needed;

• Carrying out other general administrative tasks as required by the firm.

Qualifications

• Legal Assistant Diploma/Certificate from a Community College or the equivalent;

• Minimum of five (5) to ten (10) years of relevant experience as a Legal Assistant, ideally in the field of commercial insurance coverage and civil litigation;

• Impeccable English grammar with excellent verbal/written communication and proofreading skills;

• Knowledge of the Ontario Rules of Civil Procedure;

• Ability to file court documents on the Ontario portal;

• Intermediate or advanced knowledge of Microsoft Word, Outlook & Office Suite, as well as of other systems used in a law firm;

• Working knowledge of Caselines;

• Ability to handle dictations efficiently;

• Handling and prioritizing workload while working under pressure of tight deadlines in a fast-paced environment;

• Attention to detail and proactive case management;

• Excellent multi-tasking and problem-solving abilities;

• Behaving in a professional manner with lawyers, clients and other team members at all levels;

• Team-spirit, strong sense of collaboration and positive, "can-do" attitude.

Why Join Us?

At Clyde & Co, we believe in supporting your professional growth while ensuring you have the flexibility and benefits you need to thrive. Here's what you can look forward to:

• Hybrid Work Flexibility - Enjoy a perfect balance between remote and in-office work.

• Generous Paid Time Off - Generous paid time off, holidays, plus an annual "wellbeing" day.

• Referral Rewards - Earn generous bonuses for introducing talented colleagues to our team.

• Mentorship & Career Growth - Access strong mentorship, global training programs, and career development support.

• Engaging Culture - Participate in exciting social events, volunteer and community service initiatives, and professional development opportunities.

• Inclusive Parental Leave - Six months fully paid, for all parents regardless of gender or path to parenthood.

• Wellbeing Benefits - $300 per calendar year for a variety of wellness activities as well as Wellbeing Day dedicated to you, free from work, to focus on your mental, physical, and emotional health.

• Comprehensive Health Benefits - Medical, dental, and vision coverage for you and your family.

• Robust Disability Coverage - Comprehensive short-term and long-term disability plans.

• Referral Rewards - Earn generous bonuses for introducing talented colleagues to our team.

The salary range for this position is $60,000 - $80,000.

The range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. It is not typical for an individual to be hired near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case.

This is the job description as constituted at present; however, the Firm reserves the right to reasonably amend it in accordance with the changing needs of the business.

The Firm

When you work at Clyde & Co, you join a team of 500 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets.

Our Commitment

Clyde & Co is proud to be an equal opportunities employer. Our values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity. Learn more about our interview process.

A Note on Privacy

Please take a moment to read our privacy notice. This describes what personal information Clyde & Co (we) may hold about you, what it's used for, how it's obtained, your rights and how to contact us as a data subject.

If you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice.

This is the job description as constituted at present; however, Clyde & Co reserves the right to reasonably amend it in accordance with the changing needs of the business.