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File Assistant Jobs in Colorado (NOW HIRING)

Ascend

Property Assistant

Platteville, CO

$22.50 - $29/hr

Ascend Talent Solutions - Property Assistant The Property Assistant will primarily focus on ... Update and file all documents for vendors and tenants and ensure that contract and lease ...

O'Hagan Meyer

Legal Assistant (3-5+)

Denver, CO · On-site

$50K - $80K/yr

Prepare court filings for state, federal and appellate courts, including electronic and traditional ... Prepare, submit, and track travel and expense reimbursements. Assist with discovery and trial ...

TriOptus LLC

Assistant - I Underwriting

Broomfield, CO · On-site

$19.75 - $27/hr

Mail Room Assistant - Insurance Underwriting Location : Broomfield, CO - 80021 Duration : 1 Year ... Must have: Experience managing electronic filing systems, handling mail room processes, and ...

Hall & Evans

Legal Assistant Docket Clerk

Denver, CO · On-site

$50K - $77K/yr

Legal Assistant Docket Clerk Hall & Evans is seeking a Legal Assistant Docket Clerk to support our ... Perform thorough reviews of court filings, notices, correspondence, and other legal documents to ...

Reed Smith US

Executive Assistant

Denver, CO · On-site

Position summary This executive assistant role is responsible for providing high-level, executive ... E-filings: federal, state, and appellate court filings. Scheduling remote court appearances.

3i People

Legal Administrative Assistant

Denver, CO · On-site

Manage state and federal e-filings, including CO, TX, and CA courts * Coordinate calendars, depositions, meetings, and travel arrangements * Assist with billing, time entry, conflict checks, and ...

Husch Blackwell Llp

Paralegal Assistant

Denver, CO · On-site

... Assistant position. This position may be filled remotely, our virtual office The Link, or in any of ... Provide attorneys and paralegals with assistance in managing case files, docketing, filing, overall ...

Forte Dynamics

Project Assistant

Fort Collins, CO · On-site

$20 - $28/hr

Provide project support including printing, scanning, filing, document organization, and file transfers * Assist with travel booking and logistics for employees, including flights, lodging ...

Forte Dynamics

Project Assistant

Fort Collins, CO · On-site

$20 - $28/hr

Provide project support including printing, scanning, filing, document organization, and file transfers * Assist with travel booking and logistics for employees, including flights, lodging ...

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File Assistant information

What skills do you need to be a file clerk?

A file clerk needs strong organizational skills, attention to detail, and familiarity with filing systems and office equipment. Basic computer skills and knowledge of record-keeping procedures are also important for managing and retrieving documents efficiently.

What job makes $10,000 a month without a degree?

A File Assistant typically does not earn $10,000 a month without a degree; such high earnings are uncommon in this role. High-paying jobs that can reach this level often involve specialized skills, certifications, or experience in fields like sales, real estate, or entrepreneurship. Most roles with this income level require significant expertise or business ownership rather than entry-level positions like a File Assistant.

What are some common challenges faced by File Assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a File Assistant, and why are they important?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What jobs pay $400 an hour?

In the context of a File Assistant role, earning $400 an hour is highly uncommon and typically associated with highly specialized or senior-level positions such as legal consultants, executive assistants with unique expertise, or freelance professionals with rare skills. Most standard file-related jobs do not reach this pay rate, which is often reserved for consultants, contractors, or those with extensive experience and certifications. Salary levels vary widely based on industry, location, and individual qualifications.

What are File Assistants?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic files in an office setting. They ensure documents are accurately labeled, stored securely, and easily accessible, often using filing systems or software. Attention to detail and organizational skills are essential for this role.
File Assistant jobs near you
Property Assistant

Property Assistant

Ascend

Platteville, CO

$22.50 - $29/hr

Full-time

Medical, Dental, Vision, PTO

Posted 22 days ago

Job description


Ascend Talent Solutions - Property Assistant Job Description
Job Description
The Property Assistant will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Property Assistant will also work with tenants resolving issues and executing on special requests. The successful Property Assistant will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Property Assistant include the following:
Responsibilities Include:
  • Provides direct administrative support to Director, Operations (Account Manager), Chief Engineer (CE) and tenants as needed
  • Serves as the main point of contact (POC) for service requests from tenants
  • Entry of tenant service requests into work order system
  • Ensures that 100% of the Certificate of Insurance (COI) for tenants and contractors are accurate and in compliance with standards
  • Enforces compliance with insurance requirements among tenants, contractors, vendors and suppliers. Documents incidents of potential liability to property and equipment and forwards information to appropriate risk management personnel.
  • Codes and splits invoices based on cost centers and services performed
  • Prepares bill backs/re-bills for special tenant requests
  • Prepare manual adjustment forms for all miscellaneous tenant service requests and ensure they are billed back/re-billed to tenants monthly
  • Ensure engineers take monthly readings from electric meters for tenants that have supplemental units.
  • Assists in management audits and prepares all files and records in preparation for the audit
  • Internal and external correspondence
  • Create, maintain, review, purge and forward files to appropriate storage location in accordance with company record retention policy
  • Update and file all documents for vendors and tenants and ensure that contract and lease administration files are accurate and up to date
  • Maintain and update tenant contact databases
  • Organize departmental meeting and travel arrangements
  • Manages the new tenant welcome and orientation program
  • Revises and distributes updated property manuals (as needed) within the portfolio with the assistance of the property team members. Property manuals include, but are not limited to the Tenant Handbook, Team Handbook, Hazard Communication Program, Building and Tenant Emergency Response Manuals, Space Utilization Guide and Lease Summary Book
  • Processes all aspects of accounts receivable
  • Obtains completed W-9 forms from all vendors
  • Negotiates office equipment leases and maintenance agreements while ensuring technological advancement of support systems fall within budget guidelines
  • Tracks budget line items relating for administrative account purchases and resolves negative variances relative to budget
Requirements
  • 2+ years of previous Coordinator experience with commercial real estate experience a real plus!
  • Highly proficient in Microsoft Word, Excel, and Outlook.
  • Professional, reliable, flexible and have a positive, can-do attitude.
  • Excellent attention to detail with strong customer service skills and ability to prioritize
  • Ability to communicate well in both written and verbal communication forms.
  • Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members’ projects.
  • Interest in real estate.
Education
  • Bachelor’s degree and similar work experience
Benefits
  • PTO, PST, Medical, Dental, and Vision