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About Fuicelli & Lee

At Fuicelli & Lee, we believe exceptional client service starts the moment someone walks through our doors or calls our office. We are looking for a highly organized, polished, and proactive professional to serve as the face of our firm while also providing executive-level administrative support to our leadership team.

This is more than a receptionist role. You'll be an integral part of our operations, helping keep the office running smoothly, supporting attorneys and executives, and creating an outstanding experience for every client, every time.

If you're someone who thrives in a fast-paced environment, enjoys wearing many hats, takes pride in organization, and genuinely loves helping people, we'd love to meet you.

What You'll Do

Front Desk & Client Experience

• Greet clients, vendors, and guests with professionalism and compassion.
• Answer and direct a multi-line phone system promptly and courteously.
• Maintain a welcoming, organized, and professional reception area.
• Prepare conference rooms for meetings, mediations, and depositions.
• Receive and distribute incoming mail, packages, and deliveries.
• Prepare outgoing mail and certified mail.
• Scan, upload, and organize incoming documents within Filevine.
• Process incoming faxes and ensure documents are saved to the appropriate case files.
• Assist with client intake packets and general administrative support.

Executive Assistant Responsibilities

• Manage calendars and scheduling for firm leadership.
• Coordinate meetings, travel arrangements, and special events.
• Prepare meeting agendas, presentations, and supporting materials.
• Take meeting notes and assist with follow-up action items.
• Draft correspondence, reports, and internal communications.
• Assist with office-wide projects and strategic initiatives.
• Track deadlines and help leadership stay organized.
• Coordinate vendor relationships and office service providers.
• Order office supplies and manage inventory.
• Assist with employee appreciation events, firm functions, and community outreach initiatives.
• Handle confidential information with the highest level of discretion.

Administrative & Legal Support

• Notarize documents (or become a Colorado Notary if not already commissioned).
• Assist attorneys and staff with administrative and legal projects.
• Perform data entry and maintain accurate records.
• Organize electronic and physical files.
• Assist with special projects as assigned.
• Support office operations to ensure efficiency across departments.

Qualifications

We're looking for someone who is:

• Exceptionally organized with strong attention to detail.
• Professional, polished, and personable.
• An outstanding communicator, both verbally and in writing.
• Able to prioritize multiple tasks in a fast-paced environment.
• Self-motivated with excellent problem-solving skills.
• Passionate about delivering exceptional customer service.
• Comfortable working independently while supporting a collaborative team.
• Trustworthy and able to maintain confidentiality.
• Tech-savvy and quick to learn new software.

Preferred Qualifications

• Previous law firm or professional office experience.
• Executive Assistant or Office Administrator experience.
• Experience with Microsoft Office and Zoom.
• Experience with Filevine or other legal case management software.
• Colorado Notary Public (or willingness to obtain certification).
• Bilingual (English/Spanish) is a plus.

Benefits

• Competitive compensation
• Medical, Dental & Vision Insurance
• 401(k) with employer contribution
• Generous Paid Time Off
• Paid Holidays
• Professional development opportunities
• Team events and employee appreciation activities
• Supportive, collaborative work environment
• Opportunities for advancement within the firm