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File Assistant Jobs in Colorado (NOW HIRING)

Robert Half

Legal Assistant

Denver, CO · On-site

$80K - $96K/yr

Responsibilities: • Prepare, review, and submit legal documents through electronic filing systems ... accessible. • Assist with court filing processes across relevant jurisdictions, including ...

Gould & Ratner LLP

Corporate Paralegal

Denver, CO · On-site

$73K - $97K/yr

Prepare and file UCCs (initial and amendatory filings). * Assist with the formation and registration of entities, including corporations, LLCs, and partnerships, throughout the United States.

Gould & Ratner LLP

Corporate Paralegal

Denver, CO · Hybrid

$73K - $97K/yr

Prepare and file UCCs (initial and amendatory filings). * Assist with the formation and registration of entities, including corporations, LLCs, and partnerships, throughout the United States.

Ogletree Deakins

Practice Assistant

Denver, CO · On-site

$57K - $85K/yr

Maintains Files: Maintains paper and electronic files in compliance with internal policies ... The Practice Assistant 2 may be responsible for additional administrative assistance and may, on ...

Contact Government Services, LLC

Legal Assistant

Denver, CO · On-site

$50K - $55K/yr

Legal Assistant Employment Type: Full-Time, Entry-level Department: Legal Services CGS is seeking a ... Is responsible for closing files to be stored onsite and shipping closed files to be archived ...

Contact Government Services, LLC

Legal Assistant

Denver, CO · On-site

$50K - $55K/yr

Legal Assistant Employment Type: Full-Time, Entry-level Department: Legal Services CGS is seeking a ... Is responsible for closing files to be stored onsite and shipping closed files to be archived ...

Foley & Lardner LLP

Legal Assistant

Denver, CO · On-site

The Assistant will play a key role in managing heavy calendaring, client intake, travel ... Create, organize, and maintain client files; follow up on pending matters and help ensure smooth ...

Foley & Lardner LLP

Legal Assistant

Denver, CO · Hybrid

The Assistant will play a key role in managing heavy calendaring, client intake, travel ... Create, organize, and maintain client files; follow up on pending matters and help ensure smooth ...

Foley & Lardner LLP

Legal Assistant

Denver, CO · Hybrid

The Assistant will play a key role in managing heavy calendaring, client intake, travel ... Create, organize, and maintain client files; follow up on pending matters and help ensure smooth ...

State of Colorado

Bingo-Raffle Assistant (Hybrid)

Denver, CO · On-site +1

$39K - $48K/yr

Most filings are submitted electronically, and the Department disseminates this information to the ... G3A3XX ADMINISTRATIVE ASSISTANT II MINIMUM QUALIFICATIONS: This position requires a total of two ...

State of Colorado

Bingo-Raffle Assistant (Hybrid)

Denver, CO · On-site +1

$39K - $48K/yr

Most filings are submitted electronically, and the Department disseminates this information to the ... G3A3XX ADMINISTRATIVE ASSISTANT II MINIMUM QUALIFICATIONS: This position requires a total of two ...

InsCipher

Tax Associate

Fort Collins, CO · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

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File Assistant information

What are some common challenges faced by File Assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a File Assistant, and why are they important?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are File Assistants?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.
File Assistant jobs near you

Administrative Assistant/Front Desk Coordinator

Water Extraction Team

Denver, CO

$20 - $22/hr

Other

PTO

Posted 17 days ago

Job description

Administrative Assistant / Front Desk Coordinator

We are a growing construction and water mitigation company serving the Denver metro area. We handle emergency water losses, restoration projects, and reconstruction services. Our front desk sets the tone for every client interaction, and this role is critical to our daily operations.

Position Summary

We are looking for a dependable, upbeat, and professional Administrative Assistant / Front Desk Coordinator to be the first point of contact for our company. This role manages incoming calls, greets visitors, supports daily office operations, and assists the operations team with administrative tasks. You must be organized, positive, and comfortable working in a fast-paced service environment.

Responsibilities
  • Answer and route incoming phone calls
  • Greet customers, vendors, and visitors in a professional manner
  • Schedule appointments and coordinate with field staff
  • Manage email communications through Outlook
  • Prepare documents and reports using Microsoft Word and Excel
  • Perform data entry and maintain organized digital and paper files
  • Assist with invoicing support and general office administration
  • Maintain a clean, professional front desk environment
  • Ensure desk coverage by 8:00 AM daily
Qualifications
  • 1+ year of administrative assistant or front desk experience preferred
  • Proficiency in Microsoft Office, including Outlook, Word, and Excel
  • Strong communication and customer service skills
  • Professional appearance and positive attitude
  • Strong organizational skills and attention to detail
  • Reliable transportation and consistent attendance
Compensation and Benefits
  • Pay range: $20.00 to $22.00 per hour, based on experience
  • Monday through Friday schedule
  • Paid holidays
  • Paid time off
  • Monday - Friday: 8A - 5P

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