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Festival Assistant Jobs in Indiana (NOW HIRING)

OSMC

Maintenance Assistant

Elkhart, IN · On-site

$15.50 - $19.50/hr

Maintenance Assistant OSMC is dedicated to providing the highest quality care for diseases and ... At OSMC, we offer a positive work environment, team outings, company-sponsored events and festivals ...

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Festival Assistant information

What is a festival assistant?

Festival Assistants are support staff who help organize and manage various aspects of festivals, including logistics, setup, ticketing, guest services, and on-site coordination. They work closely with event managers and vendors to ensure the festival runs smoothly and that attendees have a positive experience. Responsibilities can range from administrative tasks to hands-on work before, during, and after the event. Festival Assistants often need strong communication, organizational, and problem-solving skills, as well as the ability to work flexible hours.

What are the key skills and qualifications needed to thrive as a festival assistant, and why are they important?

To thrive as a Festival Assistant, you need strong organizational skills, attention to detail, and experience in event coordination or a related field. Familiarity with event management software, ticketing systems, and communication tools is typically required. Exceptional interpersonal skills, flexibility, and a proactive attitude help you manage diverse tasks and interact effectively with attendees, vendors, and team members. These skills ensure smooth event operations and create a positive experience for both participants and organizers.

What are some common challenges festival assistants face during large events, and how can they prepare for them?

Festival Assistants often encounter fast-paced environments, last-minute changes, and the need to coordinate with multiple teams simultaneously. To prepare, it's helpful to develop strong organizational skills, maintain flexibility, and stay proactive in communication with supervisors and other staff. Familiarizing yourself with the event layout, schedule, and emergency procedures can also help you respond quickly to issues as they arise and support the event's smooth operation.

What is the difference between Festival Assistant vs Event Coordinator?

AspectFestival AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer experience in event workBachelor's degree in event management, hospitality, or related field
Work EnvironmentFestivals, outdoor venues, temporary setupsVarious events, including conferences, weddings, corporate events
Employer & Industry UsageEvent companies, festivals, nonprofit organizationsEvent planning firms, corporate clients, venues
Common Search & Comparison IntentUnderstanding entry-level roles in festivalsPlanning and managing events

Festival Assistants typically support festival operations, focusing on setup, guest assistance, and logistics. Event Coordinators have broader responsibilities, including planning, organizing, and overseeing entire events. While Festival Assistants often require minimal formal credentials, Event Coordinators usually hold relevant degrees and experience. Both roles are essential in the event industry but differ in scope and responsibilities.

What are the most commonly searched types of Festival jobs in Indiana?

The most popular types of Festival jobs in Indiana are:

What are popular job titles related to Festival Assistant jobs in Indiana?

For Festival Assistant jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Festival Assistant jobs in Indiana look for?

The top searched job categories for Festival Assistant jobs in Indiana are:

What cities in Indiana are hiring for Festival Assistant jobs?

Cities in Indiana with the most Festival Assistant job openings:

Festival Assistant jobs near you

Festival Producer

Indianapolis Museum of Art/Newfields

Indianapolis, IN • On-site

$43K - $46K/hr

Full-time

Posted 14 days ago

Job description

Title: Festival Producer

FLSA: Full-Time Exempt 

Salary Range: $43,000 - $46,000

Reports To: Director of Festivals

Responsibilities 

  • Oversee and manage festival component production, on-site installation/strike, and festival inventory management. 
  • Coordinate with onsite cross-departmental team and external contractors. 
  • Research and manage the production and execution of festival components from initial concept to delivery and implementation.  
  • Collaborate with Marketing and Design departments for development of on-brand festival elements and signage.  
  • Prepare and manage budgets for festival design, pre-production, on-site installation, strike, and storage, working with cross-departmental team leads. Work with cross-departmental teams to develop, monitor, and adjust festival production schedules in a year-round capacity. 
  • Manage storage, transportation, and maintenance of festival inventory.  
  • Ensure adherence to contracts for festival production and contract labor.  
  • Schedule and oversee management of contract and seasonal festival production staff.  
  • Operate forklifts, lulls, and boom lifts as required for the production, installation and strike of seasonal festivals. (Training will be provided if necessary.) 
  • Ensure that all work performed meets safety and code requirements and the event safety standards. 
  • Assist with additional support for the Penrod Society’s Penrod Arts Fair, held annually on Newfields’ campus. 
  • Provide onsite technical and operational support on a rotating shift schedule with the rest of the Festivals Department during the run of show for all festivals—ensuring that Festivals are up and running. This includes some nights, weekends, and holidays.  
  • Provide assistance in the planning and execution of Festival Programs with the Manager of Festivals.  
  • Schedule, coordinate and lead volunteer groups on key Festival projects.  
  • Other duties as assigned  

Required Skills 

  • Excellent organizational and analytical skills  
  • Self-motivated with strong attention to detail 
  • Strong communication skills 
  • Excellent time management 
  • Ability to adapt/switch focus on tasks 
  • Flexibility and ability to work in a fast-paced environment 
  • Ability to create schematic design documents for staff, contractors, and vendors 
  • Proven ability to foster partnerships with others and work well in a team-based environment   
  • Creative problem-solving skills to gather relevant information to solve vaguely defined practical problems 
  • Ability to work on several projects or issues simultaneously 
  • Ability to work independently or in a team environment as needed 
  • Ability to work outside in varied weather conditions for festival installation season 
  • Ability to be on call through the holiday seasons to support operational success of Newfields Festivals  
  • Support weekends, nights and adjusted hours, as festival season and events demand  

Educations and/or Experience

  • Degree in Event Production, Construction, Operations, Theatre Production, Horticulture or related field, preferred 
  • Comprehensive experience in office, google, project management, related programs 
  • Event production experience a plus 
  • Familiarity with projection equipment a plus 
  • Familiarity with forklifts, boom lifts and other construction equipment a plus  
  • Knowledge of building and installation materials a plus 

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