Federal Programs Coordinator Jobs in Indiana (NOW HIRING)

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Job ID: 5749000

Application Deadline: Posted until filled

Posted: Jun 1, 2026

Starting Date: Immediately

TITLE: Grant & Compliance Coordinator

LOCATION: Administrative Services Center (ASC)

CLASSIFICATION: Classified (Non-Exempt)

PAY RANGE 19: $22.62 to $23.72 (based on education and experience)

REPORTS TO: Chief Financial Officer (CFO)

LENGTH: 260 days/year position

Fully benefitted to include: medical, dental, vision, life insurances; sick, personal, holidays & vacation days as well as state retirement (PERF).

SUMMARY: Coordinates the financial aspects of district grant programs to include the compliance and reimbursement of funds. Provides district support for compliance with State board of accounts audits and other internal audits. Support to Chief Financial Officer and program directors and assists with supporting department programs and services by performing the following duties.

QUALIFICATIONS:

• 2-3 years’ experience with state and federal budgets to include budget management, submissions of applications, plan modifications and compliance is highly desired.
• A Bachelor’s degree in business, finance and/or education is highly desired.
• Must have exceptional leadership, organizational and communication skills both verbal and written.
• Must be proficient in Microsoft Suite and G-Suite.
• Ability to multi-task and coordinate several different grant projects simultaneously.

RESPONSIBILITIES:

• Receive, monitor, coordinate, and disperse information regarding federal, state, and local grants
• Attend webinars and conferences regarding federal, state, and local grants
• Stay informed on requirements regarding the Every Student Succeeds Act (“ESSA”)
• Screen incoming calls and processes incoming and outgoing correspondence.
• Maintain appointment schedules; assists in arranging meetings, programs, events.
• Secure and confirms travel arrangements and itineraries; processes claims associated with travel.
• Protects and handles confidentiality of information and business conducted through the office.
• Create and maintain database and spreadsheet file system; assists with administrative projects; prepares and maintains regular filing system.
• Prepare weekly, monthly annual reports as assigned.
• Process claims for payment for supplies and materials.
• Coordinates with key stakeholders the submissions, revisions, and compliance of grant programs.
• Ensure that the district is compliant within the parameters of the various grants.
• Serves as a key point of contact for compliance related audits such as state board of accounts audits as necessary.
• Provides backup coverage for other business office positions.
• Maintains confidentiality of data that may be of a privileged or sensitive nature.
• Meeting outside the normal business day may be required from time to time.
• Works with all levels of leadership and employees with regard to grant compliance requirements.
• Coordinates communication for grant programs.
• Coordinates communication with nonpublic schools regarding grant programs.
• Provide administrative support for various office departments as needed
• Promote good relations within all areas of the School Corporation and community.
• Performs other related duties as assigned by their administrator and/or designee.

SUPERVISORY RESPONSIBILITIES: This position has no supervisory responsibilities.

PHYSICAL REQUIREMENTS: While performing the duties of this job, the employee is frequently required to sit and reach with hands and arms. The employee is occasionally required to stand, walk, stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 40 pounds.

The employee shall remain free of any alcohol or nonprescribed controlled substance abuse in the workplace throughout his/her employment in the Corporation.

• At least 2 year(s) of relevant experience preferred.
• High School/Trade School degree preferred.
• Citizenship, residency or work visa required