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Federal Hr Assistant Jobs (NOW HIRING)

KMRG LLC

Federal HR Specialist

Philadelphia, PA · On-site

$80K - $100K/yr

Federal HR Specialist Location: Philadelphia, PA 19112 Schedule: Full-time, onsite Monday-Friday ... Support administrative investigations and prepare reports summarizing findings * Assist managers ...

Golden Key Group

HR Assistant II

$38K - $49K/yr

We have serviced more than 25 Federal departments and agencies and several large commercial ... Overview The HR Assistant II provides administrative and operational support across multiple Human ...

Federal Pacific

Human Resources Assistant

Bristol, VA · On-site

$30K - $39K/yr

... federal and state employment laws. The HR Assistant will also support performance management ... safety and quality initiatives, company-wide communications, and HR reporting, while providing ...

U.S. Department of Defense (DOD)

$52K/yr

You will serve as a HUMAN RESOURCES ASSISTANT (MILITARY) in the MILITARY PERSONNEL DIVISION - CODE ... Before applying, you're encouraged to learn more about federal human resources careers by visiting ...

US Department of the Navy

$52K/yr

You will serve as a HUMAN RESOURCES ASSISTANT (MILITARY) in the MILITARY PERSONNEL DIVISION - CODE ... Before applying, you're encouraged to learn more about federal human resources careers by visiting ...

Modern HR

HR Assistant

Burbank, CA

$21/hr

For more than thirty years, we have assisted employers with the complex and high end functions relating to their Human Resources We are currently seeking a full time skilled, reliable HR Assistant to ...

Modern HR

HR Assistant

Burbank, CA

$39K - $51K/yr

For more than thirty years, we have assisted employers with the complex and high end functions relating to their Human Resources We are currently seeking a full time skilled, reliable HR Assistant to ...

Modern HR

HR Assistant

Burbank, CA

$39K - $51K/yr

For more than thirty years, we have assisted employers with the complex and high end functions relating to their Human Resources We are currently seeking a full time skilled, reliable HR Assistant to ...

Dignity Home Care

Human Resources Assistant

Haverford, PA · On-site

$36K - $46K/yr

... federal, state and Sunrise requirements • Support payroll processing, timekeeping audits and HRIS ... Assist with onboarding, new hire paperwork and Sunrise University orientation • Support ...

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Federal Hr Assistant information

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$26.5K

$44.2K

$60K

How much do federal hr assistant jobs pay per year?

As of Jul 27, 2026, the average yearly pay for federal hr assistant in the United States is $44,245.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $48,000.00 per year, depending on experience, location, and employer.

What is the difference between Federal Hr Assistant vs HR Specialist?

AspectFederal HR AssistantHR Specialist
CredentialsHigh school diploma or equivalent; some roles may require additional certificationsBachelor's degree in Human Resources or related field; certifications like SHRM-CP are common
Work EnvironmentGovernment offices, federal agencies, administrative settingsCorporate, nonprofit, or government organizations; more diverse settings
Employer & Industry UsagePrimarily federal government agenciesPrivate sector, government, and nonprofit organizations
Common Search & ComparisonOften compared for entry-level federal rolesCompared for specialized HR functions and career advancement

The Federal HR Assistant typically handles administrative and support tasks within federal agencies, requiring basic HR knowledge and certifications. In contrast, HR Specialists focus on specific HR functions like recruitment, employee relations, or benefits, often requiring higher education and certifications. Both roles are essential in HR operations but differ in scope, responsibilities, and work environment.

What are Federal HR Assistants?

Federal HR Assistants are administrative professionals who support human resources operations within federal government agencies. They help with tasks such as processing personnel actions, maintaining employee records, assisting with recruitment and onboarding, and responding to employee inquiries. Their role is essential in ensuring that HR processes run smoothly and comply with federal regulations. Federal HR Assistants often work closely with HR specialists and managers to facilitate effective personnel management within the agency.

What are some common challenges faced by Federal HR Assistants, and how can they be addressed?

Federal HR Assistants often encounter challenges such as navigating complex federal regulations, handling sensitive employee data, and managing multiple administrative tasks simultaneously. Staying current with changing policies and ensuring compliance requires attention to detail and ongoing professional development. Building strong communication skills and utilizing available HR systems can help streamline processes and minimize errors. Seeking mentorship from experienced HR professionals within your agency can also provide valuable guidance and support.

What are the key skills and qualifications needed to thrive as a Federal HR Assistant, and why are they important?

To thrive as a Federal HR Assistant, you need knowledge of human resources principles, federal employment regulations, and administrative procedures, typically supported by relevant coursework or experience in HR. Familiarity with HR information systems (such as USA Staffing or eOPF), Microsoft Office Suite, and document management tools is important. Strong organizational skills, attention to detail, confidentiality, and effective communication make someone stand out in this role. These abilities ensure accurate processing of personnel actions, compliance with federal regulations, and efficient support for HR operations.
What cities are hiring for Federal Hr Assistant jobs? Cities with the most Federal Hr Assistant job openings:
What states have the most Federal Hr Assistant jobs? States with the most job openings for Federal Hr Assistant jobs include:
Federal Hr Assistant jobs near you

Federal HR Specialist

KMRG LLC

Philadelphia, PA • On-site

$80K - $100K/yr

Full-time

Posted 3 days ago

Job description

Title: Federal HR Specialist
Location: Philadelphia, PA 19112
Schedule: Full-time, onsite Monday-Friday
Salary: $80,000-$100,000 annually, commensurate with experience
KMRG, LLC (KMRG) is a federal services company that hires talented professionals to support Government agencies and the communities they serve. We are hiring a Federal HR Specialist to join our team and provide onsite support to the Naval Surface Warfare Center Philadelphia Division (NSWCPD) Human Resources Division in Philadelphia.
In this role, you will support federal human resources programs involving labor and employee relations, staffing and classification, workforce development, human resources information systems, and student outreach and recruitment. The work combines technical federal HR knowledge with data analysis, program coordination, written communication, and customer service.
This position is a strong fit for an experienced human resources professional who understands federal HR operations, exercises sound judgment, and can manage sensitive assignments in a structured Department of Defense environment.
Applications will be reviewed as they are received. Apply today!
RESPONSIBILITIES
Federal Human Resources Support
  • Research and review federal human resources laws, regulations, policies, rules, and procedures
  • Provide informational and technical support to employees, supervisors, managers, and HR personnel
  • Compile supporting data and document the methodology used for HR analyses and recommendations
  • Prepare reports, briefs, correspondence, forms, presentations, and other HR program materials
  • Draft local instructions, standard operating procedures, policies, and process documentation
  • Support HR process-improvement initiatives, special projects, and cross-functional working groups
  • Track HR program activities, milestones, metrics, and outstanding actions
  • Prepare and maintain recurring program and contract-status reports
  • Coordinate meetings, capture action items, and maintain supporting documentation
  • Gather, organize, maintain, and file official HR program records
  • Review documents for completeness, consistency, and compliance with applicable requirements
  • Protect personnel information and other sensitive Government records
Labor & Employee Relations
  • Research employee-relations and labor-relations requirements and prepare supporting analyses
  • Assist with disciplinary, performance-management, leave, telework, benefits, and wellness programs
  • Draft disciplinary correspondence, investigatory reports, policies, procedures, and management guidance
  • Support administrative investigations and prepare reports summarizing findings
  • Assist managers and employees with performance-management program requirements
  • Maintain performance appraisals, telework agreements, case files, and related program records
  • Track program participation, compliance requirements, deadlines, and performance metrics
  • Support the Voluntary Leave Transfer Program and maintain protected medical documentation
  • Assist with workers' compensation claims, records, reporting, and Department of Labor coordination
  • Support retirement activities, health fairs, blood drives, benefit events, and employee programs
  • Help prepare Labor and Employee Relations programs for Command inspections
Staffing & Classification
  • Assist with federal recruitment, staffing, placement, and workforce-planning activities
  • Support job analyses and the development or revision of position descriptions
  • Assist with determining appropriate classification factors, grade levels, and compensation structures
  • Research organizational structures and recommend approaches that support efficiency and career development
  • Enter Requests for Personnel Actions into the Defense Civilian Personnel Data System
  • Route personnel actions to the appropriate HR Specialist and update internal tracking systems
  • Track recruitment and personnel-action activity through completion
  • Review staffing documentation and identify missing, inconsistent, or inaccurate information
Workforce Development
  • Support the design, development, coordination, and delivery of workforce training programs
  • Assist with organizational training-needs assessments and workforce-development planning
  • Analyze employee development plans, workforce trends, customer needs, and organizational priorities
  • Monitor mandatory training requirements and report delinquent or incomplete training
  • Coordinate instructors, classrooms, course materials, registration lists, and training logistics
  • Maintain training records, course catalogs, registration systems, and attendance information
  • Review training programs and recommend improvements to content, delivery methods, and learning materials
  • Develop or update facilitator guides, student guides, presentations, and course resources
  • Support onboarding programs before, during, and after scheduled orientation sessions
  • Review and process training invoices and continued-service documentation
  • Assist with Government-led, leadership, acquisition, and cybersecurity training programs
  • Ensure recorded training materials comply with applicable accessibility requirements
Human Resources Information Systems & Analytics
  • Support the maintenance, operation, and improvement of federal human resources information systems
  • Enter, update, validate, extract, and analyze HR data across multiple Government systems
  • Develop reports, graphics, dashboards, and workforce metrics for management review
  • Analyze workforce trends and forecast future human-capital requirements
  • Conduct HR studies involving data collection, interviews, modeling, testing, and performance measurements
  • Identify data-quality, process, system, and reporting improvement opportunities
  • Assist with testing system changes and documenting results
  • Help manage system access levels and user roles based on authorized business needs
  • Support the confidentiality, integrity, and availability of personnel systems and HR data
  • Conduct or support risk assessments involving HR information systems
  • Train employees and HR personnel on system procedures, processes, and functionality
  • Protect Personally Identifiable Information and respond appropriately to personnel-data requests
Student Outreach & Recruitment
  • Support student, entry-level, and professional recruitment programs
  • Coordinate career-fair registrations, recruitment events, university communications, and interview activities
  • Track candidates, students, recruitment schedules, and program participation
  • Assist with purchase requests, invitational travel orders, recruitment materials, and event logistics
  • Set up recruitment activities in designated talent-management portals
  • Support event preparation, onsite execution, and breakdown
  • Assist recruiters and HR Advisors with applicant and recruitment documentation
  • Track recruitment and student-outreach budgets
  • Enter and route personnel actions and maintain internal recruitment tracking systems
HR Systems & Office Technology
  • Use Microsoft Office applications to create reports, correspondence, presentations, tables, and graphics
  • Perform data entry and generate reports through federal HR, payroll, staffing, training, and workforce systems
  • Use systems such as DCPDS, USA Staffing, USAJOBS, TWMS, DCPS, HRLink, EDW, E-Verify, and comparable tools
  • Use SharePoint and internal HR tools to maintain program information and support collaboration
  • Scan, copy, summarize, review, analyze, and organize HR documents and records
  • Provide basic audiovisual and communication support for meetings, training, and HR events

REQUIRED BACKGROUND
  • Minimum of five years of experience providing human resources services
  • Experience in at least one of the following federal HR functional areas:
  • Labor and Employee Relations
  • Staffing and Classification
  • Workforce Development
  • Human Resources Information Systems
  • Student Outreach and Recruitment
  • Knowledge of federal human resources regulations, policies, and practices
  • Knowledge of Title 5 of the United States Code and related federal HR authorities
  • Experience researching and interpreting HR laws, regulations, policies, rules, or procedures
  • Experience preparing HR reports, recommendations, correspondence, policies, or procedures
  • Experience collecting, reviewing, analyzing, and reporting HR or workforce data
  • Ability to communicate technical HR information clearly to employees, supervisors, and managers
  • Experience maintaining official, confidential, or sensitive personnel records
  • Strong written and verbal communication skills
  • Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook
  • Ability to learn and work within multiple Government information systems
  • Ability to organize complex assignments involving multiple stakeholders and deadlines
  • Ability to work independently and collaboratively in a professional HR environment
  • Ability to exercise discretion when handling Personally Identifiable Information and sensitive matters

EDUCATION
  • High school diploma or equivalent required
  • Associate's or bachelor's degree in human resources, business administration, public administration, organizational development, or a related field preferred
  • Federal HR, employee relations, staffing, classification, training, analytics, or project-management certifications preferred

LOCATION
  • 1601 Langley Avenue, Philadelphia, PA 19112

TRAVEL
  • Travel may be required

WORK HOURS
  • Full-time, 40 hours per week, Monday - Friday

TELEWORK
  • Telework is not authorized

TRAVEL
  • May be required

CLEARANCE
  • Must be a U.S. Citizen and complete required background investigation, fingerprinting, badging, and security processes

CLIENT
  • U.S. Navy

EMPLOYMENT CLASSIFICATION
  • Employment Classification Eligibility - Exempt

******************
KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.
Other Considerations. Applicants will be subject to a background investigation. Individual's primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.

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